Tshephiso Pebetsi Makota

Effective HR Administration Duties :

• Ensure that full vetting process has been followed upon recruitment of new incumbent.
• Issuing Offer letter and Contract of Employment to New employers and conducting an induction
• Link new employees to ESS and correct leave setup.
• Assist with recruitment and selection processes (drafting of adverts and placement, shortlisting, interview scheduling, contacting candidates for interviews, disseminating interview packs and organizing venue for interviews, verification of information for the successful candidate).
• Ensure the integrity of employee data on SAGE 300, People Management Module, and ensure that information is captured correctly.
• Complete onboarding of new employees on the SAGE 300 Job Management Module.
• Processing Terminations and Onboarding on PSIRA Portal
• Complete benefits withdrawal ( Pension UI19and certificate of service and process medical Aid cancellation and transfers

Benefits Administration Duties:

• Responsible for a portfolio of risk schemes and retirement funds to administer
• Provide advice on benefits offered by the Company and ensure that benefits are linked by Payroll
• Liaise with brokers concerning problems related to medical aid and provident fund claims and benefits. Be continually updated on changes to medical aid, keep abreast of amendments in legislation
• Ensure employees update their beneficiary forms annually and administer maternity leave processes and other leave transactions.
• Skilled in Risk benefit claims (death, disability claims etc), Withdrawal & Retirement claim process.
• Coordinate daily benefits processing, including enrollments, terminations, and claims.
• Advise and inform employees of the details of the company's benefit programs.
• Process death claims, disability claims and workman's compensation admin
• Collaborate with payroll and ensure that employer contributions and payroll deductions are processed accurately and in a timely manner.

Payroll Administration Duties:

• Review information on the payroll system to ensure all information is accurate and up to date.
• Ensure employees are linked to the correct primary positions and hierarchy structure.
• Check the payroll sheet to ensure that data is filled accurately. This includes personal information, Hours, Leave, termination date.
• Administration of any and all Employee movements (Promotions, Transfers, Death, etc.) check quality loaded information
• Oversee distribution of Pension Fund Statements and IRP5's annually
• Adhere to all policies and procedures with regards to the HR systems and process
• Process leave, disciplinary outcomes and beneficiary details on Sage 300 People and Easy Roster
• Process all payroll input for earnings, deductions, company contributions, and fringe benefits exactly as per the instruction document.
• Run payroll checks and balances before administration/ supervisors check the payroll. Ensure that payroll deadlines are met on a monthly basis.
• Continuously monitored industry trends and legislative changes, proactively updating benefits programs to maintain relevancy and compliance.
• Implemented wellness initiatives that boosted overall employee health, leading to lower healthcare costs for the company.

• Effective Payroll Administration Duties: Responsible for capturing New Start or Appointments, Termination, Promotions on SAGE 300 People
• Compiling monthly HR payroll instruction and maintaining all HR filling per employees
• E-filing submissions of Tax directives
• Resolving payroll discrepancies
• Processing garnishee order, stop orders and maintenance orders
• Administering leave applications, leave pay-outs and long service payments
• Recruitment & On-boarding Duties: Manage and coordinate maintenance and updating employees personal files
• Preparing offer letters, contracts and on-boarding package of new starters
• Fulfilling role of HR representative at disciplinary hearing and also taking minutes
• Administering induction programme for new starters.
• Managed employee benefits programs, ensuring timely enrolment and accurate record keeping.

• Effective Payroll Administration Duties: Responsible for capturing New Start or Appointments, Termination, Promotions on SAGE 300 People
• Updates payroll records by processing new stop orders and garnishee orders.
• Supported timely processing of payroll by accurately entering time card data for a team of 600+ employees.
• Performed calculations in overtime, vacation, and sick hours to provide accurate data to payroll processing database.
• Improved data accuracy, diligently updating employee information as needed to ensure correct payroll calculations.