Tshedza Alfred Netshandama

Ø Check all payments for completeness and accuracy before final authorization on the systems BAS.

Ø Approve and authorize transactions for payments on the financial system BAS.

Ø Ensure that payments of suppliers are paid within 30 days as prescribed by Treasury Regulation

Ø Follow up on invoices without supporting documents.

Ø Provide accurate and complete inputs to the Interim and Annual Financial in relation to Accounts Payables sub directorate.

Ø Request suppliers’ statement, disbursement report and perform monthly reconciliation of individual suppliers.

Ø Monthly consolidation of reports including reports coming from Regional Offices. Provide in house training to subordinate were required.

Ø Clearing of the suspense accounts monthly and report any uncleared balances with reasons.

Ø Attend to internal and external auditors.

Ø Implement all recommendation from the internal and external audit.

Ø Report any fruitless and wasteful, unauthorized, and irregular expenditure identified when executing duties

Ø Provide quality assurance regarding content, compliance, completeness, and accuracy of submissions on land claims by setting and implementing standards as well as reviewing of files.

Ø Formulate creative and innovative solution to enhance cost effective and efficiency in a service delivery.

Ø Respond to enquiries relating to quality assurance.

Ø Check and ensure that the accounting documents supporting transactions are complete and accurately computed.

Ø Manage proper record keeping of documents

Ø Manage subordinates in the section.

Ø Conduct research to find out whether a claimant is paid or not where necessary.

Ø Implementation of financial management principles to ensure valid, accurate and complete payments, weekly reporting on claims payments

Ø Daily reporting on claims batches and exception reports, daily reporting on claimant’s queries.

Ø Update list, recon summary, and ABSA commitment register. Record management of paid claims.

Ø Authorize Re-issue payments on BAS (Basic Accounting System). Monitor and manage project budget.

Ø Detect and address any fraudulent payments within payments section.

Ø Maintain effective control functions in the finance sub-directorate.

Check and verify payments received from Regional offices to be processed.

· Ensure that all supporting documents are attached.

· Ensure that Instruction to pay is signed by authorized Official.

· Check if the claimant/supplier is registered on BAS and verified

· Check if Banking details are verified on Safety Net.

· Checking double payments and Liaise with regional offices.

· Compile Sundry Payment advice, Compile Foreign Payments.

· Ensure that BAS payments are checked and verified before Capturing.

· Request daily and monthly expenditure report on BAS

· Prepare and update daily and monthly expenditure report

· Compile and print payment vouchers.

Manual and Electronic Reconciliation of payments and protect the update list from ABSA.

• Processing of payment, Reconciliation of Accounts.
• Management of document control process (activities) within the component.
• Capturing of advices on the system, Submit to authorizer for authorizing.
• Maintain and control query register.
• Filing document for Audit purposes.
• Receiving registered payment advices.
• Verifying completeness of documentation,
• Capturing of Payments on BAS.
• Compiling and capturing of General Journal on BAS.
• Compiling of Sundry Payment & creditor payments.
• Supply requested information via telephone, e-mail or fax.
• Consolidate and maintain complete and accurate records of Receivables.
• Reporting on tight timelines /deadlines.
• Reconciling invoices with statement and compiles payment advice and submits for checking.

TELKOM ACCOUNT (SUSPENSE ACCOUNT)

• Managing and clearing of Telkom suspense account.
• Compile journals and capture them on BAS.
• Compile sundry payments, Creditor payments & capture on BAS.
• Regular checking of interface on BAS after receipts of invoice.
• Reconcile and submit payment advice for checking, not later than 5 working days after receipt of invoice.
• All payment advise should be 100% correct per month, File copies of authorized payments not later than 2 working days
• Request report on telephone exceptions and telephone erroneous account to check balances.
• All transactions captured on the register must be 100% correct, Resubmit exceptions (zeros) within one working day after the interface.
• Clear erroneous account (zeros) where possible, within 5 working days from interface,
• All journals compiled and captured must be 100% correct.
• Follow up on linking of accounts and forward confirmation to Telkom on a regular basis.