Tsakani Siwela
Bruma
Summary
Organised professional with knack for managing schedules, coordinating travel arrangements, and handling correspondence. Adept at prioritising tasks, maintaining confidentiality, and providing comprehensive support to executives. Skilled in using office software and communication tools to ensure smooth business operations.
Overview
21
21
years of professional experience
1
1
Certification
Work History
PA and INSCOM Secretary
Independent Regulatory Board for Auditors
05.2025 - 02.2026
- Administrative Support to the Department
- Ensuring that there are no meetings clashes and no missed appointments
- Review and accurately check all correspondence
- Process Inspectors annual subscriptions.
- Processing invoices, procurement requisitions and stationery and submit to SCM
- Training arrangements for the department (bookings, venues, catering).
- Collate inspectors' performance contracts and submit to the director and HR
- To ensure that all approved invoices, procurement requestions and stationery are processed and submitted to the relevant departments
- Committee Secretary:
- Distribute inspection file reports to the Committee for consideration and approval.
- Prepare and collate documentation for reconsideration requests from registered auditors and distribute to Committee for consideration.
- Prepare meeting packs for PRECOM and INSCOM meetings and circulate to committees
- Reconcile, track and distribute decision letters and findings reports to firms/registered auditors after INSCOM.
- Administer and prepare memorandums and supporting documents for referral to the Investigations Department.
- Process INSCOM members meeting claims
Executive Assistant: Legal Services and Council Secretariat
Engineering Council of South Africa
10.2021 - 04.2025
Executive Assistant: Strategic Services
Engineering Council of South Africa
09.2016 - 10.2021
- Executive Support
- Communicate with Stakeholders and establish critical priorities for scheduling purposes.
- Interact internally (executive management team, departments) and externally (national/international delegations, Government Departments and officials, business sector, community leaders) to confirm arrangements and programmes.
- Book meeting venues and audio equipment and arrange refreshments.
- Co-ordinate travel and accommodation bookings and VISA applications for the Executive and Division.
- Brief the Executive on the status of the event(s) with respect to confirmation on the guest list, schedule of events, etc.
- Communicate with support personnel on specific requirements and priorities with respect to the Executive Diary and attending to anticipated shortcomings.
- Type, proofread and format documents/confidential routine reports and contracts using word processing and related Office applications.
- Prepare notifications, agendas and minutes for specific and ad hoc meetings and attending to the distribution and/or arranging for the collection of documentation prior to schedule meetings.
- File electronic and hard copy documents including contracts and invoices approved by the Executive.
- Retrieve supporting documentation and records as per Executive request to facilitate and support query resolution and/or discussions.
- Receive telephone calls and visitors to the Executive`s Office, establish nature of visit and attend to specific routine matters and/or recording details of enquiries and/or messages in the absence of the Executive and forward/transfer to the Executive for attention upon availability.
- Maintain stocks of standard forms and stationery and complete requisition orders to facilitate the replenishment of items prior to depletion.
- Organising travel and accommodation for Executive and the division personnel
- Committee Secretariat:
- Formulate and produce meeting agendas and packs in consultation with the relevant Business Unit Manager/Executive
- Ensure timeous circulation of meeting packs to the committee in accordance with the Committee's Terms of Reference
- Ensure that meetings are coordinated in accordance with the annual meeting plan;
- Draft action list and circulating to responsible persons;
- Draft minutes within specified time-frame and circulate to relevant Business Unit Assistant Manager, Manager and Executive, and circulate final draft minutes to Committee Chairperson for his/her input
- Ensure minutes are signed by the chairpersons and saved on papertrail
- Uploading of Committee packs onto papertrail per the Secretariat Manual
- Organising travel and accommodation for the Committee members when there is a physical meeting
- Make catering arrangements when there is a physical meeting
- Processing of Committee meeting claims and submitting it to Finance Business Unit for further processing.
PA to CEO/Office Administrator
Zenzele Technology Demonstration Centre
10.2008 - 03.2016
- Arranging and booking appointments for the CEO
- Handling incoming email, faxes and post and all correspondences on behalf of the CEO
- Preparing correspondence on the CEO's behalf
- Arranging and booking appointments for the CEO, enquiries and requests on behalf of CEO and handling them appropriately
- Carrying out background research
- Producing documents, briefing papers, reports and presentations
- Organising meetings and ensuring the CEO is well prepared for meetings
- Meeting and welcoming visitors
- Liaising with clients, suppliers and other staff
- Organising travel, accommodation, car hire and related for the CEO and all staff members
- Preparing documents for staff meetings
- Taking minutes of staff meetings
- Preparing staff minutes
- Ordering stationery and office equipment
- Handling incoming and outgoing post
- Collecting post from post office, Stationary control
- Answering switchboard phone and transferring to the relevant staff/officer
- Taking telephone messages, Managing the photo copier /printer and ordering cartridges
- Opening HR Files and Filing thereof, Time sheet control
- Souring and Ordering office refreshments, organise catering for meetings
- Manage reception & housekeeping
- Attend to maintenance requirements and laundry requirements
- Attend to IT requirements, and arrange user email and computer accounts
- Arrange parking and access cards for employees, board directors and visitors
- Supervise cleaning, fire warden & managing first aid box
- Preparing board agendas and packs
- Circulating board and Committee packs to board members on specified time
- Taking and drafting of board and committee minutes
PA/Receptionist
Siphelele Consulting
01.2008 - 09.2008
- General administration, Minute taking.
- Typing letters, minutes, Memos, Correspondences and reports
- Liaising with internal and external stakeholders
- Issuing invoices
- Scheduling appointments and meetings
- Opening and maintaining files
- Diary Management
- Manage and operate Switchboard.
- Taking messages and giving to relevant staff
Casual Worker as Registry Clerk
Limpopo Department of Economic Development, Environment and Tourism
Polokwane
03.2007 - 05.2007
- Keeping and maintaining of employee records
- Ensuring proper maintenance and application of approved classification system
- Opening, updating and closing files
- Preparation and numbering of file covers
- Replacement of worn-out covers
- Arrangement and description of files
- Correct allocation of file reference numbers
- Correct and neat filling of documents in files
- Folio numbering of documents in files
- Tracing of files & retrieval of files upon request
- Facilitation of the flow of documents/files within the department
- Safe custody and protection of records
- Scheduling of job applications
Casual Worker as Registry Clerk
Limpopo Department of Economic Development, Environment and Tourism
Polokwane
09.2006 - 12.2006
- Distribution of all correspondence
- Dispatching and receiving of mail
- Opening and sorting of mail
- Filling of general files
- Conducting Record Surveys
- Classification of Records
- Opening of Mail Bag
- Receive and register all incoming mail.
- Listing of files and identifying of vital Records
Intern
Limpopo Department of Economic Development, Environment and Tourism
08.2005 - 07.2006
- Typing letters, submissions, reports and Memorandums
- Capturing PMS, Leaves and filling leaves
- Distribution and registering of bursary application forms.
- Answering the phone and taking messages
- Assisting the Telecom operator when absent
- Manage typing pool.
Education
Bachelor of Laws (LLB) -
Stadio formerly Southern Business School (SBS)
12.2024
Bachelor of Business Administration (BBA) - Management Practice & Human Resource Management
Southern Business School (SBS)
12.2021
Diploma in Management - Management Practice & Records Management
Southern Business School (SBS)
12.2016
National Certificates in Business Administration -
Intec College and Institute of Business Studies (IBS)
12.2004
Skills
- Customer service skills
- Leadership skills
- Confidentiality skills
- Interpersonal skills
- Good communication skills
- Report writing skills
- Resource management skills
- Problem solving skills
- Decision-making skills
- Organisation skills
- Strategic planning skills
- Good time management skills
Certification
Certified Office Manager (COM), COM2024/04/289, 794
Coursework
- Customer Service & Support for Customer Service Executives, Udemy, 2024
- Customer Service Mastery: Delight Every Customer, Udemy, 2024
- Project Management Fundamentals, Udemy, 2024
- Agile Project Management in 30 Minutes, Udemy, 2024
- Presentation Skills: Master Confident Presentation, Udemy, 2024
- Communication Skills for Professionals, Udemy, 2024
- Communication and Social Skills, Udemy, 2024
- Risk Management based on ISO 31000:2018, Rafiki Training, 2019
- Quality Awareness based on ISO 9001:2015, Statistical Quality Management Institute, 2018
- Advanced Meeting and Minute Taking, Siyanqoba Seminars, 2011
- Computer Literacy Course, Giyani Multipurpose Centre, 2005
Languages
Xitsonga
Intermediate
B1
English
Proficient
C2
isiZulu
Intermediate
B1
sePedi
Elementary
A2
seSotho
Elementary
A2
Custom Section
True
References
- Mr. Christopher Tsatsawane, Executive: Strategic Services (ECSA), 082 803 1600, Christophertsatsawane@yahoo.com
- Mr. Zingisile Ntsaluba, Executive: CFO (ECSA), 079 428 6091, 060 335 4778
Personal Information
- ID Number: 800708 0375 089
- Ethnicity: Black/African
Timeline
PA and INSCOM Secretary
Independent Regulatory Board for Auditors
05.2025 - 02.2026
Executive Assistant: Legal Services and Council Secretariat
Engineering Council of South Africa
10.2021 - 04.2025
Executive Assistant: Strategic Services
Engineering Council of South Africa
09.2016 - 10.2021
PA to CEO/Office Administrator
Zenzele Technology Demonstration Centre
10.2008 - 03.2016
PA/Receptionist
Siphelele Consulting
01.2008 - 09.2008
Casual Worker as Registry Clerk
Limpopo Department of Economic Development, Environment and Tourism
03.2007 - 05.2007
Casual Worker as Registry Clerk
Limpopo Department of Economic Development, Environment and Tourism
09.2006 - 12.2006
Intern
Limpopo Department of Economic Development, Environment and Tourism
08.2005 - 07.2006
Bachelor of Laws (LLB) -
Stadio formerly Southern Business School (SBS)
Bachelor of Business Administration (BBA) - Management Practice & Human Resource Management
Southern Business School (SBS)
Diploma in Management - Management Practice & Records Management
Southern Business School (SBS)
National Certificates in Business Administration -
Intec College and Institute of Business Studies (IBS)