Tracey Slabbert
Personal Assistant
Plettenberg Bay
Summary
Enthusiastic and energetic Personal Assistant bringing years of experience to the table. My professional journey has been marked by a steadfast commitment to excellence, ensuring that all tasks are executed with precision and a proactive approach. My skill set is a blend of organizational prowess and effective communication, allowing me to seamlessly manage schedules and coordinate activities. I pride myself on my ability to handle multiple responsibilities simultaneously all while maintaining a high level of efficiency and attention to detail. My dedication to providing top-tier support makes me an invaluable asset to ny team.
Overview
35
35
years of professional experience
Work History
Personal Assistant / Administrator Internal Sales
DENRON Group
03.2018 - Current
- Efficiently screened incoming calls to ensure optimal time management for owners.
- Managed diary meticulously, coordinating and adjusting appointments as necessary.
- Handled boardroom bookings, ensuring seamless scheduling of meetings.
- Executed typing of correspondence for owners and CFO with confidentiality and
- Performed data entry tasks maintaining up-to-date records for the Group of Companies.
- Dispatched laboratory results to clients promptly via email.
- Maintained a well-organized filing system for easy access and retrieval of documents.
- Prepared and executed quotations, tenders and communicated proposals to potential clients for 2 Directors, 5 Managers, 2 Foreman, 3 Representatives.
- Managed staff birthday list, fostering a positive company culture.
- Co-Ordinate the procurement of business cards and letterheads, ensuring brand consistency
- Maintained confidentiality and discretion while handling sensitive information relevant to company operations.
- Contributed to a positive work environment through professional demeanor and strong interpersonal skills.
- Served as first point of contact for incoming visitors or phone calls, ensuring prompt responses or directing inquiries appropriately.
- Aided executive in personal tasks such as scheduling appointments or running errands when needed.
Personal Assistant / Administrator
Home From Home
11.2016 - 03.2018
- Managed switchboard operations with efficiency and professionalism.
- Executed a range of administrative tasks including document preparation, typing quotations, general correspondence and confidential letters.
- Coordinated arrival and departure schedules, ensuring seamless transitions and time management.
- Provided support to the bookkeeping team, contributing to accurate financial management.
- Organized and scheduled services for 150 houses, demonstrating exceptional project coordination skills.
- Responded to emails and other correspondence to facilitate communication and enhance business processes.
- Assisted in the preparation of presentations and reports, contributing to well-informed decision making.
- Oversaw personal and professional calendars and coordinated appointments for future events.
- Maintained confidentiality and discretion while handling sensitive information relevant to company operations.
- Served as first point of contact for incoming visitors or phone calls, ensuring prompt responses or directing inquiries appropriately.
- Contributed to a positive work environment through professional demeanor and strong interpersonal skills.
- Facilitated client shopping and delivery services, enhancing customer satisfaction and loyalty.
- Handled petty cash ensuring meticulous financial record-keeping and cash flow management.
- Updated and maintained client profiles, ensuring data accuracy and personalized service delivery.
- Maintained a robust filing system, ensuring document integrity and ease of information retrieval.
- Aided executive in personal tasks such as scheduling appointments or running errands when needed.
Partnership / Administration and Co-Ordinator
Nicky Slabbert Photography
01.2011 - 09.2014
- Managed multi-line switchboard, ensuring efficient communication and exceptional customer service.
- Executed a range of administrative duties, streaming office operations and follow-up protocols.
- Drove business growth through innovative strategies and creative package development.
- Enhanced visual storytelling by assisting with photo editing and composing captivating wedding albums.
- Designed bespoke coffee table books, transitioning from digital concepts to tangible hardcopy products.
- Proficient in drafting accurate quotations and processing invoices contributing to financial management.
- Handled banking transactions with precision maintaining fiscal integrity and trust.
Owner / Partnership
Tranic Electrical
09.1999 - 12.2005
- Managed day-to-day business operations.
- Developed and maintained strong relationships with clients, resulting in repeat business and referrals.
- Oversaw daily operations, ensuring all tasks were completed accurately and efficiently by team members.
- Negotiated contracts with suppliers for better pricing and terms, reducing overall costs for the business.
- Managed comprehensive financial operations, including accurate data entry for quotations and invoices, banking activities, payroll processing and petty cash handling.
- Streamline procurement processes by efficiently ordering supplies and strategically sourcing new suppliers to optimize costs.
- Spearheaded business development efforts through targeted canvassing and innovative advertising strategies.
Personal Assistant to Dealer Principal /Office Administrator
Magnis Nissan
03.1995 - 04.1998
- tSpearheaded reception and administrative duties with a focus on secretarial tasks, including proficient typing of quotations, invoices and presentations.
- Coordinated corporate events and functions ensuring seamless execution elevated customer experiences.
- Managed customer care initiatives, fostering positive client relations and enhancing service quality.
- Executed advertising campaigns by placing strategic adverts in local newspaper, maximizing brand visibility.
- Facilitated internal communication by accurately inputting and distributing meeting minutes.
- Conducted meticulous preparation of account reconciliations, ensuring financial accuracy and compliance.
- Administered commission sheets input, streaming sales force compensation process.
- Oversaw the representatives petrol account, implementing cost-effective controls.
- Co-ordinate the procurement of office supplies, including stationery, letterheads, birthday cards, business cards and male staff uniforms, optimizing inventory management.
Receptionist / Sales Representative /Executive Personal Assistant
Furniture Forum and Decor
01.1992 - 02.1995
- Expertly managed reception and switchboard operations, ensuring seamless administrative support.
- Proficient in drafting and processing quotations, tenders, invoicing, presentations and statements.
- Entrusted with the personal affairs of director, demonstrating exceptional discretion and management skills.
- Conducted meticulous reconciliation of petty cash, petrol account and sales representatives commission.
- Oversaw banking procedures and maintained accurate financial records.
- Implemented efficient stock-taking and maintained up-to-date stock sheets using Excel.
- Coordinated the procurement of office supplies and the organization of boardroom meetings and corporate functions.
- Arranged travel, itineraries and accommodation.
- Executed and distributed minutes of meeting.
- Utilized technical drawing skills to design furniture layouts to scale, contributing to client presentation preparations.
- Assisted Director with selection of fabrics, carpeting, blinds, curtains etc. enhancing client presentation aesthetics.
Receptionist / Administrator
Surroundings Furniture & Contracts Cc
01.1990 - 12.1991
- Managed front desk operations with efficiency, overseeing switchboard communications and ensuring a welcoming environment for visitors.
- Executed administrative tasks with precision, including the preparation of quotations, tenders, invoices, presentations and financial statements.
- Entrusted with confidential handling of directors personal affairs demonstrating discretion and reliability.
- Proactively engaged in supplier management successfully identifying and onboarding new vendors to optimize business resources.
Education
High School Diploma -
TVET College
Rustenburg 04.2001 -
Skills
Professional and mature
Detail-oriented mindset
Meeting planning
Time management expertise
Event planning experience
Advanced computer skills
Filing and data archiving
Communication
Organization
Multitasking
Discretion
Adaptability
Photography
With my photography hobby I am able to have an exceptional eye for detail and ability to capture timeless memories.
Timeline
Personal Assistant / Administrator Internal Sales
DENRON Group
03.2018 - Current
Personal Assistant / Administrator
Home From Home
11.2016 - 03.2018
Partnership / Administration and Co-Ordinator
Nicky Slabbert Photography
01.2011 - 09.2014
High School Diploma -
TVET College
04.2001 -
Owner / Partnership
Tranic Electrical
09.1999 - 12.2005
Personal Assistant to Dealer Principal /Office Administrator
Magnis Nissan
03.1995 - 04.1998
Receptionist / Sales Representative /Executive Personal Assistant
Furniture Forum and Decor
01.1992 - 02.1995
Receptionist / Administrator
Surroundings Furniture & Contracts Cc
01.1990 - 12.1991
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