Tlholo Masilo
Project Coordinator
Johannesburg
Summary
Dynamic project coordinator with a proven track record in managing and coordinating diverse project activities. Demonstrates a strong commitment to team collaboration and exceptional results through meticulous scheduling, budget management, and clear stakeholder communication. Known for reliability and adaptability, consistently prepared to navigate changing project demands while ensuring successful outcomes. Passionate about driving efficiency and fostering a collaborative environment that enhances project success.
Overview
9
9
years of professional experience
4
4
Languages
Work History
Project Coordinator
Momentum Group
11.2023 - Current
- Ensure all projects are completed on schedule and within budgeted scope
- Monitor daily progress of projects
- Provide detailed updates to project managers and other stakeholders
- Assist the Employment Equity, Corporate Social Investment & Enterprise & Supplier Development leads in the delivery of the Transformation strategy
- Work with the various internal element experts and provide administrative support where needed
- Coordinate and ensure adherence to reporting deadlines across internal and external stakeholders
- Maintain client and stakeholder connections
- Lead project’s commencement and planning
- Compose and distribute project status reports
- Provide necessary support to ensure funded initiatives are effectively managed and delivered within time, cost, quality and risk constraints
- Create precise strategy to track and monitor project development
- Organise reports, invoices, contracts and other financial files
- Plan meetings and organise project logistics
- Coordinate allocation of project resources to ensure project team has necessities
- Reduce project risks by doing risk management
- Coordinate flights and itinerary
- Promote new processes and encourage innovation
Group Transformation B-BBEE Intern
Momentum Group
01.2023 - 10.2023
- Support the Employment Equity Lead, Corporate Social Investments & Enterprise & Supplier Development lead
- Provide general administrative and project management support
- Manage Mpowered and BEE123 software tools
- Track and oversee BEE scorecard
- Oversee the B-BBEE audit
- Oversee intermediary development programmes
- Manage beneficiaries of the Enterprise & Supplier Development programme
- Respond to customer requests about the company’s BEE status
- Assist with drafting of Employment Equity reports
- Assist in conducting stakeholder meetings and presentations to communicate B-BBEE strategies
- Prepare accurate and detailed reports, presentations and compliance documentation for stakeholders and regulatory authorities
- Build and maintain relationships with regulatory bodies, industry associates and stakeholders to stay informed about B-BBEE trends, updates and best practice
- Collect, analyse and organise data related to B-BBEE pillars
- Plans and coordinate diversity and inclusion events
- Assist in the compilation of yearly disclosure reports to track sustainability
- Event manager transformation initiatives
Junior B-BBEE Administrator
SGS South Africa
04.2021 - 03.2022
- Managing the company’s Generic & Sector Codes Scorecards
- Documenting and analysing information and data to create reports
- Proactively communicating and collaborating with suppliers regarding BEE documentation for verification process
- Monitoring and updating changes in the BEE sector codes
- Preferential Procurement, Corporate Social Investment & Skills Development delegate
- Maintain supplier information on the system to support procurement and accounts payable processes
- Administer the verification of new and existing supplier’s BEE status to ensure suppliers comply with relevant procurement policies
- Coordinate the approval of regional and foreign vendors, ensuring that all documentation is accurate and completed in full
- Acting as key contact to learners by providing exceptional learning experience
- Scheduling learning activities in conjunction with the Programmes Specialist and management team in order to effectively deliver on the learning schedule in an efficient and cost-effective manner
- Provide ongoing support to the Learning and Performance function to ensure success delivery of the learning event
- Collate, compile and distribute learning documents and reports to the required standards within defined timeframes
- Creating presentations and other management-level reports
- Ensure security, integrity, and confidentiality of data
- Human Resource Assistant
Personal Assistant & Office Administrator
Stimatlala Agri
01.2020 - 01.2021
- Manage diaries, by ensuring the availability of the CEO to coordinate critical meetings within the required timelines
- Monitor the email inbox for the CEO and provide necessary support based on the action that is required (e.g., meeting deadlines for submissions)
- Manage Invoices and quotes
- Manage travel arrangement (flights, accommodations & transfer)
- Ensure office efficiency is maintained by carrying out planning and execution of equipment procurement, layouts, and office systems
- Overseeing general office operation
- Assist Directors with any tasks given
- Book meeting rooms and organise access and parking for visitors
- Receive and screen visitors, attend to telephone calls, take messages and schedule appointments
- Deliver quality, cost effective service and support on time
- Compose and type routine letters, memoranda and reports
- Assist in the drafting of the agenda for internal and external meetings and ensure timely distribution to meeting attendees
- Attend meetings, take minutes and meeting notes
- Maintain electric filling system
- Develop and maintain effective relationships with internal and external customers
Administration Intern
Afrilink Water & Sanitation
01.2017 - 08.2018
- Shadowed the CEO during tender reviews
- Manage letter of intent and letter of expectation
- Administrative support; scheduling and calendar management, handling mail, filing, ordering supplies, travel arrangements, expense reporting, preparing drafts of correspondence, preparing spreadsheets and presentations
- Coordinate and monitor operational compliance
- Assist in compiling the BEE file and collate information for BEE verification
- Monitor and update B-BBEE toolkit
- Engage with internal and external stakeholders regarding B-BBEE toolkit
- Drive the planning, coordination and execution of impactful Corporate Social Responsibility initiatives
- Prepare comprehensive reports on Corporate Social Responsibility
- Resolve routine and non-routine inquiries, filtering and managing requests, providing information through independent research and use of internal/external resources
- Support bookkeeping and budgeting procedures for the company
- Coordinate with verification agency to provide samples required
Education
Bachelor of Business Administration -
Paris School of Business
04-2020
Advanced B-BBEE Manager’s Course -
BEESA
03-2018
Programme in Business Management -
University of South Africa
12-2017
Office Management -
Key Base Training Solutions
08-2017
Matric -
Harrismith High School
12-2016
Skills
- Microsoft Excel
- Microsoft Word
- Microsoft PowerPoint
- Microsoft Outlook
- Microsoft Teams
- Communication skills
- Organization skills
- Time management
- Customer Service
- Problem-solving
References
- Momentum Group: Reabetsoe Nengwenani - 083 429 3248
- SGS South Africa: Duvaksha Ramnarain - 083 793 2841
- Stimatlala Agri: Tshepo Moji - 072 266 0445
Timeline
Project Coordinator
Momentum Group
11.2023 - Current
Group Transformation B-BBEE Intern
Momentum Group
01.2023 - 10.2023
Junior B-BBEE Administrator
SGS South Africa
04.2021 - 03.2022
Personal Assistant & Office Administrator
Stimatlala Agri
01.2020 - 01.2021
Administration Intern
Afrilink Water & Sanitation
01.2017 - 08.2018
Bachelor of Business Administration -
Paris School of Business
Advanced B-BBEE Manager’s Course -
BEESA
Programme in Business Management -
University of South Africa
Office Management -
Key Base Training Solutions
Matric -
Harrismith High School
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