Timothy Saner

Director / Business Manager/HR

Current Job Description.

• Ensure that there are adequate resources available to maintain a high level of quality and service excellence, viz. human resources
• Keep all relevant stakeholders (shareholders) informed of developments in line with company’s objectives
• Manage resources, including the attracting, hiring and retention of personnel
• Ensure employees move in the same strategic direction to achieve its mission
• Remain close to all stakeholders including the shareholders, management, employees, clients, key-decision makers and external service suppliers
• Promote the wellness of employees and implementing policies inline with DEL legislation and health and safety guidelines to create a diverse and positive working environment

-Human Resource Manager

• Develop and implement HR strategies and initiatives aligned with the overall business strategy
• Bridge management and employee relations by addressing demands, grievances or other issues
• Manage the recruitment and selection process
• Support current and future business needs through the development, engagement, motivation and preservation of human capital
• Develop and monitor overall HR strategies, systems, tactics and procedures across the organization
• Nurture a positive working environment
• Oversee and manage a performance appraisal system that drives high performance
• Ensure legal labor compliance throughout human resource management

-Business Management

• Work with accounting and management team to set budgets, monitor spending, and processing of payroll and other expenses, i.e. capture of 1) payroll, 2) payslips and 3) creditor invoices 4) IRP 5 forms 5) updated employee details onto Geozone Portal
• Process and email Quarterly Employment Survey (QES), every three months, to Statistics South Africa
• Process and email Quality Improvement Survey (QIS), every six months, to Statistics South Africa
• Collect, organize, scan and secure storage of confidential information using the Geozone Portal and the hardcopy filing systems. This includes the safekeeping and scanning/capture/filing of employee letters of appointment, contracts, qualification, identity documents, leave forms and any other confidential information e.g. UIF claims, disciplinary hearing minutes and letters of warnings, i.e. all confidential documentation handed to the Business Manager by the Human Resource and Quality Manager and other members of the management team.
• Report to and update Geozone Management Team regarding business management role as outline in this document
• Manage and process all insurance needs of Geozone:
• Review all insurance policies, annually and meet with brokers etc. to make adjustments, where necessary
• Obtain new insurance for equipment (laptops, projectors etc.), when necessary
• Obtain new insurance for employees and management, when necessary
• Renew insurance as required e.g. professional indemnity (renewed annually)
• Existing and new employee details, including banking details to be recorded on the Geozone Portal. Banking details to be obtained from new employees, when a contract is signed.

Responsibilities:

• Ensure that all Quality related matters are effectively managed and monitored
• Ensuring that all staff are knowledgeable in quality objectives
• Ensure that electronic/ hard copies of the Quality Manual, Documents and Procedures are timeously updated
• Assist with the development of company documents, policies and procedures (HR)
• Perform duties as deputy information officer in terms of POPIA compliance

4.2 Human Resource Manager

• Develop and implement HR strategies and initiatives aligned with the overall business strategy
• Bridge management and employee relations by addressing demands, grievances or other issues
• Manage the recruitment and selection process
• Support current and future business needs through the development, engagement, motivation and preservation of human capital
• Develop and monitor overall HR strategies, systems, tactics and procedures across the organization
• Nurture a positive working environment
• Oversee and manage a performance appraisal system that drives high performance
• Ensure legal labor compliance throughout human resource management

Administration Manager

Responsibilities:

• Manage general office administration
• Liaise with delivery staff and courier services
• Admit, receive and release visitors as per company Covid-19 procedures
• Order and manage office consumables (cleaning supplies, beverages)
• Manage stationery orders for the office
• Manage stationery orders for the Training Department
• Provide basic IT support to staff
• Provide basic support to Training staff during printing activities (clear jams etc)
• Provide ad-hoc support to OH and Training staff
• Nurture a positive working environment
• Refer to addendum A, points 6-10

• Responded to emails and other correspondence to facilitate communication and enhance business processes.
• Boosted team morale, organized team-building activities that fostered positive work environment.
• Assisted in the preparation of presentations and reports, contributing to well-informed decision making.
• Oversaw personal and professional calendars and coordinated appointments for future events.
• Maintained confidentiality and discretion while handling sensitive information relevant to company operations.
• Contributed to a positive work environment through professional demeanor and strong interpersonal skills.
• Aided executive in personal tasks such as scheduling appointments or running errands when needed.
• Maintained appropriate filing of personal and professional documentation.
• Managed travel arrangements including flights, accommodations, and itineraries for smooth business trips.
• Improved time management of the executive through effective prioritization and organization of tasks.
• Displayed absolute discretion at handling confidential information.
• Kept detailed track of household and maintenance inventory and schedules.
• Facilitated smoother daily operations by promptly addressing and resolving administrative issues.
• Reduced administrative workload for the owner through proficient handling of routine tasks, allowing them to focus on higher-level responsibilities.
• Provided multifaceted services to career professionals by running errands, managing mail, scheduling appointments, and arranging transportation.