Summary
Overview
Work history
Education
Skills
Languages
References
Personal Information
Drivers License
Timeline
Generic

Thokozile Chirlize Chawane

Pretoria,South Africa

Summary

Results-driven professional with expertise in analytical and negotiation skills, focused on optimizing tender processes. Demonstrated proficiency in project management and stakeholder engagement, ensuring effective coordination and timely project delivery. Committed to enhancing tender submissions to support organizational growth and reputation.

Creative and innovative professional with strong administrative background. Proactive and resourceful team player, committed to improving efficiency and productivity of administrative team. Experienced in training and mentoring administrative staff in variety of common tasks and projects.

Overview

12
12
years of professional experience

Work history

Tender Officer

Arms-Audit & Risk Management Solutions
Johannesburg
01.2024 - 10.2024
  • Ensure that the tender documents are completed and accurate.
  • Compilation of tender documents i.e. ability to draft plans, policies, procedures and ensure that all mandatory documents are updated.
  • Attend tender briefing meetings.
  • Maintain accurate records electronic copies of completed documents.
  • Ability to process quotations, tender extensions.
  • Searching for relevant tenders on various platforms.
  • Coordination, compilation and completion of tender documents.
  • Ensure the bid process is followed.
  • Coordinate collection of tender documents and ensure submissions are made on time.
  • Follow up on tenders submitted and maintain a database.
  • Update all spreadsheets, databases and records.
  • Organize and schedule meetings.
  • Develop/maintain a filing system.
  • Responding to emails.
  • Prepared comprehensive tender documents, increased potential for success.

voters roll officer

IEC
Pretoria, South Africa
06.2024 - 06.2024
  • Verified registrant information for accuracy and completeness.
  • Entered and managed voter data in the electoral database.
  • Updated voters roll regularly to reflect new registrations and changes.
  • Processed address changes to ensure accurate electoral district listings.
  • Identified and removed duplicate entries to prevent fraudulent voting.
  • Engaged communities with educational outreach on registration significance.
  • Collaborated with Independent Electoral Commission to align activities with national guidelines.

Office supervisor

Arms-Audit & Risk Management Solutions
Johannesburg
01.2023 - 01.2024
  • Manage a team of administration professionals to achieve operational objectives.
  • Provide guidance and support to administration staff to perform their duties effectively.
  • Supervise the monthly billing, staff scheduling and payroll processing activities.
  • Ensure that the administration team follows company standards and guidelines for operational efficiency.
  • Provide support to resolve any problems faced by the administration team.
  • Manage the staffing and supply needs for all departments.
  • Provide support in recruitment, evaluation and training of staff members.
  • Evaluate current operations to identify and implement process improvements.

Receptionist/PA to the Executive

Arms-Audit & Risk Management Solutions
Johannesburg
01.2021 - 12.2022
  • Confirmed appointments, communicated with clients and updated client records.
  • Answered central telephone system and directed calls accordingly.
  • Study the tender documents and prepare submission documents.
  • Prepare the tender costing documents and prepare a response time for same.
  • Ensure all the requirements of the tender documents are complied with and list the non-compliance if any.
  • Attend the Technical Clarification meetings and site visits scheduled by clients and prepare formal responses.
  • Initiate and update office registration of the company and prepare the documents, obtain relevant information for the pre-qualification.

Administrative office assistant

Makanatla Consulting
Limpopo
01.2018 - 12.2020
  • Provided clerical support, addressing routine and special requirements.
  • Produced high-quality communications for internal and external use.
  • Streamlined document processing to improve traceability.
  • Developed presentations and generated reports to facilitate office operations.
  • Completed clerical tasks such as filing, copying and distributing mail.
  • Created detailed expense reports to facilitate reimbursement for business expenses incurred.
  • Interacted with customers by phone, email or in-person to provide information.
  • Prepared meeting rooms and materials and recorded important information.
  • Verified accuracy of business records by consistently updating customer information.
  • Welcomed office visitors and alerted staff to arrivals of scheduled appointments.
  • Executed record filing system to improve document organization and management.
  • Booked airfare, hotel and ground transportation to coordinate office travel.
  • Kept office supplies well organized and sufficiently stocked, placing orders promptly to replenish materials before depleted.
  • Edited documents to keep company materials to be free of errors.

Examination assistant

Department of Education
eMpumalanga, South Africa
12.2015 - 12.2015
  • Conducted mark checking and additions on scripts to ensure accuracy.
  • Captured data effectively for record-keeping and analysis.
  • Managed drawing and filing of scripts to maintain organisation.
  • Provided general administration support to enhance operational efficiency.

Examination assistant

Department For Education
eMpumalanga, South Africa
12.2014 - 12.2014
  • Conducted thorough checking and addition of marks on scripts.
  • Captured data accurately to facilitate reporting and analysis.
  • Organised and filed scripts systematically for easy access.
  • Provided comprehensive administration support to enhance operational efficiency.

Examination assistant

Department of Education
eMpumalanga, South Africa
12.2013 - 12.2013
  • Efficiently checked and added marks on scripts to ensure accuracy.
  • Captured data systematically for record-keeping.
  • Drew and filed scripts to maintain organised documentation.
  • Provided general administration support to enhance operational efficiency.

Administrator (Student Vacancy)

Eskom
Ermelo, South Africa
12.2012 - 12.2012
  • Prepared detailed reports for streamlined decision-making processes using various software applications proficiently.
  • Streamlined office operations by implementing efficient administrative procedures.
  • Maintained high levels of data accuracy for smooth business operations by conducting regular database audits.
  • Contributed towards positive work environment by maintaining cleanliness and orderliness in shared spaces.

Education

National Diploma - Finance and Accounting

Tshwane University of Technology
01.2012 - 06.2016

Baccalareus Technologies - Finance and Accounting

Tshwane University of Technology
Pretoria, Gauteng
01.2017 - 12.2017

Advanced Diploma Accounting Science - Accounting

University of South Africa
Pretoria
01.2025 -

Skills

  • Tender submission process familiarity
  • Technical specification writing
  • Microsoft office mastery
  • Organisation coordination
  • Office equipment operation
  • Efficient communication
  • Expense reporting
  • Staff scheduling
  • Documentation control
  • Database administration
  • Proposal writing

Languages

English
Fluent
Xitsonga
Fluent
Sepedi
Fluent
Tswana
Upper intermediate
Isizulu
Intermediate
Swati
Intermediate

References

  • Sihle Njinana, Arms-Audit and Risk Management Solutions, Johannesburg, Gauteng, 081 769 3600
  • Eunice Moyo, Makanatla Consulting, Mokopane, Limpopo, 072 352 2912
  • C.S Manyabeane, Department of Education, Mbombela, Mpumalanga, 082 588 8243
  • Khanyisa Mahlo, Eskom, Ermelo, Mpumalanaga, 073 197 7468


Personal Information

Date of birth: 01/12/93

Drivers License

Code B

Timeline

Advanced Diploma Accounting Science - Accounting

University of South Africa
01.2025 -

voters roll officer

IEC
06.2024 - 06.2024

Tender Officer

Arms-Audit & Risk Management Solutions
01.2024 - 10.2024

Office supervisor

Arms-Audit & Risk Management Solutions
01.2023 - 01.2024

Receptionist/PA to the Executive

Arms-Audit & Risk Management Solutions
01.2021 - 12.2022

Administrative office assistant

Makanatla Consulting
01.2018 - 12.2020

Baccalareus Technologies - Finance and Accounting

Tshwane University of Technology
01.2017 - 12.2017

Examination assistant

Department of Education
12.2015 - 12.2015

Examination assistant

Department For Education
12.2014 - 12.2014

Examination assistant

Department of Education
12.2013 - 12.2013

Administrator (Student Vacancy)

Eskom
12.2012 - 12.2012

National Diploma - Finance and Accounting

Tshwane University of Technology
01.2012 - 06.2016
Thokozile Chirlize Chawane