Thobile Patince Mabizela
Newcastle
Summary
Detail-oriented financial administrator with expertise in record keeping, data management, and compliance. Strong problem-solving skills enable effective handling of financial tasks. Proven ability to adapt to challenges while maintaining precise communication. Committed to contributing to finance team success and supporting organisational objectives.
Overview
25
25
years of professional experience
Work History
Financial Bookkeeper & Administration
Zabalaza Farm CC
01.2026 - Current
- Maintained accurate company records to support operational efficiency
- Recording daily financial transactions (purchases, sales, receipts and payments)
- Managing account payables & accounts receivables
- Ensuring compliance with tax (PAYE & VAT) and financial regulations
- Supported budgeting, forecasting, and financial analysis efforts.
- Preparation of monthly analysis financial reports (Income & Expenditure report & Reconciliation reports)
- Managed company administration to ensure smooth daily operations
- Oversaw petty cash transactions for daily operational expenses
- Processed HR and payroll tasks to ensure timely employee compensation
- Maintaining accurate records for audits
Expenditure Accountant Payroll & creditors
Springlake Colliery Mine t/a Amandlamanzi Resources
06.2020 - 11.2025
- Managed overall mine payroll.
- Prepared monthly payroll cashflow and expenditure estimates to inform financial planning.
- Verification and processing of payroll & creditors information
- Updated payroll system parameters to ensure accuracy and compliance.
- Performing of final payroll run & suppliers’ payments
- Processed payments to all third parties, including SARS, medical aids, and pension funds.
- Processed payment vouchers and reconciled accounts to ensure financial accuracy.
- Monthly Reconciliation of payroll and creditors
- Verification of all payment documentation
- EMP201 monthly returns submission
- Reconciliation of EMP 501 tax year end
- VAT 201 returns completion
- Reviewed expenditure internal policies.
- Presented reports comparing budget versus actual expenditure to facilitate informed decision-making.
- Monitored and advised on departmental budgets.
- Managed virement and adjustments of budget.
- Provide guidance to sectional head supervisors on their allocations
- Provide expenditure and budget in-house training
- Presenting of Payroll expenditure to the Board of Directors and Management
- Compiled and submitted reports to head office.
- Provided comments on reports presented to the board of directors and management.
- Executed administrative and human resources activities to enhance resource utilisation.
- Reports on all IDC grant funding and all other grants
- Mediate with the banker for all salaries to be payable
- Managed general ledger accounts and cleared suspense accounts.
- Addressed audit queries.
- Supervised all junior staff and facilitated their orientation.
Payroll Officer
eDumbe Local Municipality
09.2017 - 05.2020
- In charge of monthly processing of the municipal payroll
- Preparation of the PAYE EMP201 returns and submission
- Cleared salary suspense account and reported monthly on salary expenditure
- Payroll reports monthly reporting
- Printing of payslips and payroll reports
- Maintenance and updating the payroll records
- Liaised with staff and management to resolve payroll-related queries
- Ensuring that the payroll reporting meets the internal and statutory obligations
- Calculations and processing the termination payments
- Attend to all payroll administration including the capturing of new appointments
- Perform the reconciliation between payroll systems and general ledger accounts
- Reconciliation of EMP501 tax year end
- VAT201 returns completion
- Submission of monthly schedule for third-parties
- Compile monthly expenditure reports for Payroll and Creditors inclusive of Grants Expenditure preparation for reporting on monthly returns for compliance: FMG, MIG, MSIG, INEG, EPWP
- Preparation and balancing the monthly expenditure cash book
- Reconciliation of creditors Age analysis
- Balancing and reconciliation of Petty cash
- Ensuring that all relevant supporting documentation is attached for payment processes
- Agreements and contracts in relation to overtime, standby allowances and any other queries
- Oversaw expenditure section operations
- Oversaw overall monthly expenditure and budget reporting for the section
- Verification and approval of payments
- Verification and confirmation of budget availability
- Reports on monthly staff expenditure, Journal suspense preparation and posting of journal
- Dealing with sectional audit queries i.e., Expenditure Section & Budget
- Preparation of overall expenditure monthly, quarterly reports for MANCO, EXCO and Council submission
- Assist in the preparation of Annual Financial Statements (AFS)
- Executed additional tasks assigned by the Finance Manager
- Processing of the pension claims
- In charge of the pension and medical aid liaison with the schemes
Budget Officer
eDumbe Local Municipality
08.2014 - 08.2017
- Prepared Section 72 Report, adjustments budget, and multi-year budgets to ensure fiscal responsibility and transparency.
- Budget preparation and presentation to the Municipal council
- Monitored budget performance and assessed departmental contributions to align with organisational goals.
- Monitored compliance with MFMA, DoRA, and Treasury Regulations to uphold governance standards and financial integrity.
- Submitted reports from the Municipality to the Province according to the MFMA.
- Preparation of monthly, quarterly, biannual and annual consolidated reports and “Ad Hoc” reports in the prescribed format.
- Provide support on preparation of mid-year budget and performance report
- Monitor monthly grants performance and assist in roll-over process
- Provide support on the implementation of mSCOA
- Assist in the mSCOA training to officials and councilors
- Participated in monthly intervention meetings with Municipal Portfolio committees to discuss ongoing projects
Program Facilitator
Victim Solution for Life (NPO)
09.2013 - 07.2014
- Facilitate liaison linkages to ensure full community participation at all stages of a programme life cycle
- Coordinate the programme-based capacity building in terms of job creation
- Prepared and implemented capacity building plan to strengthen community skills and resources
- Monitoring and evaluation of programme running
- Conducted monthly, quarterly, biannual, and annual assessments on selected programmes
- Coordinated planning and execution of awareness campaigns to boost community engagement
- Designed and implemented communication strategy to enhance collaboration with stakeholders
- Monitor and Supervise Liaison Officers
- The development of community-based partnerships for the operation
- Initiated programmes aimed at alleviating poverty in targeted communities
- Developed skills and coordinated learnership programmes.
FINANCE OFFICER (DEBTORS CONTROLLER)
BUENA VISTA TRADING (Consulting for Mtubatuba Municipality)
06.2011 - 06.2013
- Managed debtors' collection by sending reminder letters and following up with phone calls
- Reconciliation of debtors' accounts and attending queries from the rate payers
- Maintained separate records for performing debtors and those with outstanding payments
- Coordinated reports on all collections and contacts made.
- Establish and implement internal controls
- Ensured compliance with VAT regulations and managed recovery processes.
- Monitored office budget to track spending and ensure financial control.
- Updated files and maintained accurate records for all Mtubatuba Municipality rate payers
- Managing Finances of a Project and preparing invoice clam to the client
- Office budget and payments to all creditors, day-to-day running expenses
- Handling of office petty cash and balancing it
- Company payroll processing
- Submission of monthly returns: SARS EMP 201 and EMP501 Reconciliation
FINANCE AND SYSTEMS MANAGER
SILOAH LUTHERAN HOSPITAL
12.2007 - 08.2010
- Managed budget and monitored expenditure to maintain financial integrity.
- Oversaw administrative and management functions of hospital finances, administration, and human resources to ensure operational efficiency.
- Managed cash book, bank reconciliation and payments using Pastel Accounting Software programme.
- Prepared ledger accounts for accurate financial tracking.
- Maintenance of debtors and creditors accounts
- Processed salary preparations and payments using Pastel Payroll Software programme.
- Monitoring of petty cash income and expenditure
- Handled SARS correspondence, PAYE and UIF payments, and prepared respective return certificates.
- Managed VAT correspondence, claims, and returns for compliance.
- Managed pension fund correspondence.
- Conducted preparations for the yearly audit.
- Contributed to development and implementation of policies aligned with hospital strategies.
FINANCE MANAGER
NEWCASTLE MUNICIPALITY
03.2006 - 11.2007
- Work closely with the CFO to proactively mitigate financial risks to the organization and its board
- Monitored and consolidated cash flow performance reports for each project and the regional programme, enhancing financial oversight and control
- Completed monthly, quarterly, bi-annual, and annual reports for the MIG office, ensuring timely and accurate financial reporting
- Compiled and presented grants expenditure reports to management, facilitating informed decision-making on funding allocations
- Financial accounting for Municipal Infrastructure Grant received by municipality
- Verify and reconcile quarterly transfers from national to the District Municipality and Local Municipality
- Processed grant payments to ensure timely disbursement to recipients.
- Verification of claim for contractors, consultants and social facilitators
- Compile all the financial reports regarding DoRA
- Prepare cost estimates, Audit and administer the monthly claims
- Addressed payment queries from clients
- Engaged in EPWP framework projects management for labour intensive projects
- Site inspections and addressing the community of Newcastle regarding the projects to be implemented in their area as of Municipal Infrastructure Grant Funding.
BUDGET CO-ORDINATOR
NEWCASTLE MUNICIPALITY
02.2004 - 02.2006
- Monitored budget versus expenditure across all sections to identify variances and inform financial decision-making
- To ensure a proper budget control and compliance with the approved budget.
- Supported department's budget compilation process to align financial resources with strategic priorities
- MONTHLY AND QUARTERLY FINANCIAL REPORTING TO NATIONAL TREASURY
- Compile management reports on budget and expenditure.
- Managed financial grant allocations to ensure compliance with funding requirements.
- Reporting to national treasury on age and creditors analysis for monthly, quarterly, biannually and yearly occurrence (by completing spreadsheets)
- Ensures financial compliance with all legislation applicable to municipality
- Monitors expenditure and reports on overspending (forecasting on revenue and expenditure assessing the financial position and performance of council)
- Assisting in preparation of Capital and Operational budgets
- Assist in the preparation of Annual Financial Statements
- Reconciliation of bank accounts and for petrol, diesel and oil costing
- Conducted age analysis of debtors to assess outstanding receivables and improve collection strategies.
- Prepared statement of financial performance actuals to provide insights into financial health.
- Attended Exco meetings and presented to councilors.
- Assists in the budget consultation meeting with the community
- Assist in the implementation of MFMA act and DoRA
- Actual Capital Acquisition and Sources of Finance
FINANCIAL CLERK
CHARLES JOHNSON MEMORIAL HOSPITAL
Nqutu KZN
05.2001 - 01.2004
- Prepared and submitted monthly financial reports to inform decision-making
- Assisted in developing budget estimates to ensure alignment with financial goals
- Conduct reports on expenditure trends to determine whether budgetary allocations are in line with current budget
- Managed and coordinated cash flow within the office
- Collect revenue fees i.e., from different sections: OPD, IPD, accounts & clinics
- Controlling of remittance and revenue stock
- Safe keeping of monies and banking thereof
- Handling and balancing of petty cash
- Compiled and captured financial journals for hospital and eleven clinics to maintain accurate records
- Capture the budget, payments on FMS
- Assist in the preparation and presentation of monthly financial expenditure reports at Cash Flow meeting
- Receive budget from head office and distribute it according to their standard and minor items
- Clearing of suspense account: journal suspense, ledger account, receipt suspense, s & t account, debtors account, inter-responsibility a/c, and salary reversal
- Drawing of reports i.e., report 04, 10,12,43,44 &expenditure reports
- Opened and registered quotations and prepared tenders for cash flow approval
- Executed purchasing for goods in designated section
- Documented detailed minutes during finance meetings
- Documented detailed minutes during finance meetings
Education
Bcom - Accounting Science, Financial Accounting, Auditing
UNISA
Newcastle, KZN05-2026
SAGE -
SAGE 300 PEOPLE
Johannesburg, GP01-2025
NQF Level 6 - Completed MFMP Competency Modules (Awaiting for certificate)
Umqondo Consultancy
Johannesburg, GP01-2016
VIP Payroll premier - VIP Payroll
SAGE VIP
Durban, KZN01-2014
Advance Degree - Management, Financial Management, Organisational Behavior
Durban University of Technology
Durban, KZN01-2009
Pastel Payroll Administration - Payroll
Pastel Payroll & Partners
Pietermaritzburg, KZN01-2009
NQF LEVEL 7 - Management of Civil Engineering Construction Processes
CETA
Johannesburg, GP01-2009
NQF LEVEL 5 - Management of Civil Engineering Construction Processes
CETA
Johannesburg, GP01-2007
National Diploma - Management, Financial Management
Tshwane University of Technology
Pretoria, GP01-1999
Matric -
Maweni High
Wasbank, KZN01-1993
Skills
- Taking minutes of cash flow meeting
- Revenue secretary
- Managers secretary
- MS Word
- MS Excel
- PowerPoint
- Outlook Express
- FMS i & ii
- Public Finance Management Act
- Pastel Accounting
- Pastel Payroll
- VIP Payroll
- Research Methodology
- Problem Solving
- Conflict Handling
- Project Management
- Developmental assessment
- Batho Pele Principles
- Communication skills
- Report Writing skills
- Presentation skills
- Monitoring & evaluation skills
- Decision Making
- Payroll administration
- Budget management
- Payroll processing
- Payroll management
- Confidentiality maintenance
- Account reconciliation
- Debt collection
- Fiscal budgeting knowledge
- General ledger accounting expertise
Custom Section
Code C1
Coursework
- MFMP Program Competency Training
- Workshop on MFMA act
- PFMA Training
- Supply Chain Management
- Procurement procedure and policies
- FMS i and ii training
- BAS training (Receipts)
- Negotiation
- Performance Management System
- Conflict management
- Payroll & HR Office workshop
- Year-end Tax Submission
- Attended MSCoA training
References
- Zwelihle Ntshangase, Zabalaza Farm cc, Farm Manager, 082 066 8412
- Noluthando Chonco, Springlake/ Mylotex Colliery, Expenditure Manager, 083 861 3717
- Gcinokuhle Zulu, Supervisor, Lekwa Municipality, 079 067 3282
- Mr. Thabani Gambu, Pastor, 079 263 5574
- Lynn Patterson, Newcastle Municipality, Financial Advisor, Mentor, +62411726002
Timeline
Financial Bookkeeper & Administration
Zabalaza Farm CC
01.2026 - Current
Expenditure Accountant Payroll & creditors
Springlake Colliery Mine t/a Amandlamanzi Resources
06.2020 - 11.2025
Payroll Officer
eDumbe Local Municipality
09.2017 - 05.2020
Budget Officer
eDumbe Local Municipality
08.2014 - 08.2017
Program Facilitator
Victim Solution for Life (NPO)
09.2013 - 07.2014
FINANCE OFFICER (DEBTORS CONTROLLER)
BUENA VISTA TRADING (Consulting for Mtubatuba Municipality)
06.2011 - 06.2013
FINANCE AND SYSTEMS MANAGER
SILOAH LUTHERAN HOSPITAL
12.2007 - 08.2010
FINANCE MANAGER
NEWCASTLE MUNICIPALITY
03.2006 - 11.2007
BUDGET CO-ORDINATOR
NEWCASTLE MUNICIPALITY
02.2004 - 02.2006
FINANCIAL CLERK
CHARLES JOHNSON MEMORIAL HOSPITAL
05.2001 - 01.2004
Bcom - Accounting Science, Financial Accounting, Auditing
UNISA
SAGE -
SAGE 300 PEOPLE
NQF Level 6 - Completed MFMP Competency Modules (Awaiting for certificate)
Umqondo Consultancy
VIP Payroll premier - VIP Payroll
SAGE VIP
Advance Degree - Management, Financial Management, Organisational Behavior
Durban University of Technology
Pastel Payroll Administration - Payroll
Pastel Payroll & Partners
NQF LEVEL 7 - Management of Civil Engineering Construction Processes
CETA
NQF LEVEL 5 - Management of Civil Engineering Construction Processes
CETA
National Diploma - Management, Financial Management
Tshwane University of Technology
Matric -
Maweni High