THEMBISA SIRALARALA

Reconcile leases expenditure for District at month-end.

Prepare Commitment Report and submitted to head office.

Compile misallocation documents for submission to head office.

Conduct institutional visits for verification of leases and contract management.

Monitor contracted service providers’ performance, including security, food, and cleaning services.

Manage, monitored, and reconciled property payments for clinic rentals and doctor accommodation.

Ensure accurate record management and development of specification documents for lease agreements.

Oversee District bids, provincial contracts, and transversal contracts amendments.

· Ensuring that all committee members are appointed and have signed the appointment letter.

· To ensure that members are invited in writing and call them to confirm the date of the meeting.

· Compiling of bid documents.

· Advertise Bids on Notice Board.

· Assisting in the co-ordination of briefing meeting.

· Closing of Bids.

· View Suppliers on both Logis and CSD.

· Conduct market and commodity analysis.

· Request quotations from the service provider.

· Using SCM Rems to generate Deviation and Bid numbers.

· Secretary in the Cost Containment Committee.

· Reporting to SCM management.

· Assist in drafting of specifications and terms of reference.

Consolidate departmental procurement plan.

Ensured appointment of all committee members and secured signed appointment letters.

Issued scheduled meeting dates for Specification and Procurement committees.

Advertised all bids on local notice boards to enhance visibility.

Coordinated supplier briefing meetings to facilitate communication.

Served as secretariat during Procurement Committee meetings.

Filed and secured all bid documents in designated storage.

Monitored adherence to Treasury regulations and SCM legislation.

Captured commitments on LOGIS to ensure accurate order management.

Recorded all orders on O.T.B to track outstanding items effectively.

Processed and filled orders in a timely manner.

Sent order copies to suppliers and end-users for clarity.

Addressed internal customer and supplier enquiries regarding order status and changes.

Contacted suppliers to schedule deliveries of goods and services efficiently.

Forwarded batches to verification offices for payment processing.