Summary
Overview
Work History
Education
Skills
Systems Experience
Personal Information
References
Timeline
Generic

Octavia Mhlongo

Creditors Clerk
Pretoria,Gauteng

Summary

To secure a challenging position within my field of study well as to gain as much experience in the job market for personal growth and professional development. I seek challenging opportunities that will push me to showcase my full potential while contributing to the organization’s growth and overall success.

Overview

15
15
years of professional experience
4
4
Languages

Work History

Office Administrator- Creditors Clerk

MAATSHIPI GROUP PTY LTD
1 2022 - 2 2024
  • Create and submit invoices on a relevant job done by the company
  • Process all invoices received on the system and manual to prepare the payment
  • Maintain accurate records and file manual & electronic copies of all the payments data
  • Accurate verified the invoice before processing, ensuring the correctly use of allocations, correct period for accruals and Provisions
  • Monitor the expense accounts, ledger accounts and suspense accounts monthly to avoid unauthorized expenditure or overspending
  • Provide continuous feedback to the team and priorities payments accordingly
  • Review final documents for quality control and proofread for accuracy and compliance
  • To check and match the invoice against the Purchase Orders to ensure accuracy of the orders
  • Prepare the bank reconciliation manual or electronic
  • Identify unauthorized transactions on bank statements
  • Administration of all office work together with petty cash
  • Attended to all emails and telephone queries and resolved it in time.

Creditors Clerk/ Payments

BME: Omnia Holdings Limited
02.2020 - 12.2020
  • Administration of Payments from processing the invoices to prepare the payment: By accurately capture and process invoice in accounting systems
  • Process supplier invoices received for any applicable discount and ensured payment is affected in accordance with payment discount terms
  • To ensure invoices are properly authorized in accordance with the level of authority
  • To check and match the invoice against the Purchase Orders to ensure accuracy of the orders
  • Invoice according to correct date, invoice number and the correct amount
  • Prepare Reconciliations Report and Ageing Analysis Report for payments proposal
  • Prepare Financial Management Reports, Ensure Supplier provides Statements in time before payment proposal
  • Prepare payments proposal in time for suppliers as per authorized payment schedule, to avoid any fraud, interest received, and account blocked
  • Make sure all statements be paid within 30 days, Prepare Invoice Journal for any errors occurred or good and services returned
  • Prepare Cash Flow Statement timelessly
  • Ensure Accrual Balances are recorded
  • Attended to all emails and telephone queries and resolved it in time.

Financial Administrator Clerk

Digi Paper PTY(Ltd)
09.2017 - 12.2019
  • Registrar companies on CIPC
  • Create and update spreadsheets of daily transactions using EXCEL
  • Communicate with clients telephonically and emails
  • Manage accounts receivable and payable
  • Review and process reimbursements
  • Prepare weekly and monthly reconciliation statement
  • Assist in preparing the budget
  • Maintaining records for all transactions
  • Preparing monthly and quarterly financial reports for tax purposes
  • Keeping records of invoices and tax payments
  • Manage company liabilities
  • Identify and address accounts on discrepancies
  • Do follow up on outstanding payments.

Creditors Clerk: Contract

Falcon Industrial
05.2016 - 08.2017
  • Responsibilities as Creditors: process payments, E - invoicing (SAP) and recording of financial transactions by: Capturing and processing all the invoices, Ensure all payments made comply with the set standards
  • And contain all the necessary required information
  • Ensure that claims are paid timeously and correctly
  • Petty Cash: Review petty Cash reconciliation submitted by the debtor’s clerk
  • Reconciling petty cash vouchers to request for replenishment of petty cash
  • Administration: Ensure transaction are properly recorded and computerized on a system using (EXCEL) Maintain the accounts payable account to ensure complete and accurate records and are filed all the documents
  • Maintain, update, create, secure, and archive petty cash, and creditors accounts.

Senior State Accountant: Management Accounting

Gauteng Provincial Treasury - Johannesburg
07.2013 - 04.2015
  • Prepared and monitored budget processes
  • Analysis the variances on BAS report and SAP report to ensure the efficiency of cost management and revenue
  • Provide support to the departments to enhance measures to be taken on correcting any discrepancies
  • Manage budget, expenditure and all other financial information in all areas including supply chain processes are to be adhered to
  • Manage reconciliation of transversal system and control account (BAS and SAP) Monitor the policy and legislative framework to ensure there is
  • Audit compliance and cognition is taken
  • Ensure that payment of compensation of employees, goods and services, transfers, and subsidies to be reported and allocated correctly
  • Monitor the actual vs Budget on monthly & quarterly basis
  • Facilitate payment of services providers within the required time frame
  • Provide and implement effective financial administration, general administration management within the department and sub ordinates and accounting services (prepare Journals) for item corrections
  • Provide advice and guidance to end users and stakeholders on budget vs Actual, revenue and expenditure procedures
  • Develop and implement relevant strategic and operational plans with monitoring and evaluating of finance and supply chain
  • Management to achieve department objectives
  • Requesting Financial Reports (Trial Balance) to check and rectify misallocations within the balance sheet items and income statements prior month-end closure
  • Manage department budget in accordance with Treasury Regulations
  • Liaise with the departments on an on-going basis
  • Clear misallocations before monthly and year- end closure (books closing) Verify journals entries, Approve, and perform daily, weekly, and monthly processing of transactions on E -Journal (SAP) and manual Journals
  • Monitor the financial performance of the respective department by ensuring that they are complying of PFMA and Treasury Regulations
  • Ensure the safekeeping of all the supporting documentation
  • Render the authorization services on General Journals using BAS system, SAP Journals
  • Oversee and review the clearing of exceptions and reconciling items
  • Monitor the misallocations of expenditure on daily basis through BAS Report
  • (Trial Balance Report)
  • Ensure that PFMA and Treasury Regulations are always adhering to
  • Advise the programmed and responsible Managers’ section on their expenditure trend
  • Provide training, presentation and head the meeting to inform or develop subordinate and Managements
  • Follow all the Audit prescripts processes accordingly
  • Monitoring of expenditure by preparing monthly appropriation statements to forewarning departments on possible Unauthorized Expenditure, under-spending and overspending of allocated funds, Manage and develop staff.

Practitioner: Management Accounting at Gauteng Department of Finance - Johannesburg

07.2006 - 06.2013
  • Prepare the accurate Journals to correct and clear the misallocations before 30 days (Month End Closure) Valid and accurate general journals are posted within agreed timelines
  • Assist on closing month-end financial and year financial end accounting books
  • Monitoring of huge account Budget for Equitable shares and Grants Monitor & analyze expenditure reports of departments
  • Monitor and ensure that the allocations of transactions for all departments are correct
  • Issue early warning reports to program managers in respect of over and underspending of funds
  • Reallocating expenditure to the correct using SCOA codes
  • Monitor budget allocations and communicate with department regarding the alignment of budget and expenditure
  • Monitor and clear Unallocated funds and Inter Responsibility Clearing Account (SUSPENSE ACCOUNTS) Execute monthly & periodic expenditure reports for Management
  • Ensure compliance to PFMA, Treasury Regulations and DORA

Education

PGCE CERTIFICATE -

STADIO UNIVERSITY
01.2021 -

National Diploma Cost and Management Accounting - undefined

Tshwane University of Technology
01.2001 - undefined

Grade 12 - Matric - undefined

St Lewis Bertrand High School
01.1997 - undefined

Skills

Excellent Communication and Interpersonal Skills

Systems Experience

  • BAS
  • PERSAL
  • SAP
  • PASTEL
  • OX

Personal Information

  • Date of Birth: 11/12/78
  • Driving License: Code 8

References

  • Mbali Buthelezi, Supervisor, MAATSHIPI GROUP PTY LTD, 078 030 6925 / 012 003 9008
  • Wendy Zanele Khumalo, Supervisor - Debtors and Creditors, BME – Omnia Holding, 011 490 3973 | 083 988 3607
  • Angelina Masube, Deputy Director, Gauteng Provincial Treasury, angelinah.masube@gauteng.gov.za, 011 241 0732
  • Dikeledi Mbele, Deputy Director, Department of Finance, 081 725 3524

Timeline

PGCE CERTIFICATE -

STADIO UNIVERSITY
01.2021 -

Creditors Clerk/ Payments

BME: Omnia Holdings Limited
02.2020 - 12.2020

Financial Administrator Clerk

Digi Paper PTY(Ltd)
09.2017 - 12.2019

Creditors Clerk: Contract

Falcon Industrial
05.2016 - 08.2017

Senior State Accountant: Management Accounting

Gauteng Provincial Treasury - Johannesburg
07.2013 - 04.2015

Practitioner: Management Accounting at Gauteng Department of Finance - Johannesburg

07.2006 - 06.2013

National Diploma Cost and Management Accounting - undefined

Tshwane University of Technology
01.2001 - undefined

Grade 12 - Matric - undefined

St Lewis Bertrand High School
01.1997 - undefined

Office Administrator- Creditors Clerk

MAATSHIPI GROUP PTY LTD
1 2022 - 2 2024

Similar Profiles

CREATE PROFILE
Octavia MhlongoCreditors Clerk