Octavia Mhlongo
Creditors Clerk
Pretoria,Gauteng
Summary
To secure a challenging position within my field of study well as to gain as much experience in the job market for personal growth and professional development. I seek challenging opportunities that will push me to showcase my full potential while contributing to the organization’s growth and overall success.
Overview
15
15
years of professional experience
4
4
Languages
Work History
Office Administrator- Creditors Clerk
MAATSHIPI GROUP PTY LTD
1 2022 - 2 2024
- Create and submit invoices on a relevant job done by the company
- Process all invoices received on the system and manual to prepare the payment
- Maintain accurate records and file manual & electronic copies of all the payments data
- Accurate verified the invoice before processing, ensuring the correctly use of allocations, correct period for accruals and Provisions
- Monitor the expense accounts, ledger accounts and suspense accounts monthly to avoid unauthorized expenditure or overspending
- Provide continuous feedback to the team and priorities payments accordingly
- Review final documents for quality control and proofread for accuracy and compliance
- To check and match the invoice against the Purchase Orders to ensure accuracy of the orders
- Prepare the bank reconciliation manual or electronic
- Identify unauthorized transactions on bank statements
- Administration of all office work together with petty cash
- Attended to all emails and telephone queries and resolved it in time.
Creditors Clerk/ Payments
BME: Omnia Holdings Limited
02.2020 - 12.2020
- Administration of Payments from processing the invoices to prepare the payment: By accurately capture and process invoice in accounting systems
- Process supplier invoices received for any applicable discount and ensured payment is affected in accordance with payment discount terms
- To ensure invoices are properly authorized in accordance with the level of authority
- To check and match the invoice against the Purchase Orders to ensure accuracy of the orders
- Invoice according to correct date, invoice number and the correct amount
- Prepare Reconciliations Report and Ageing Analysis Report for payments proposal
- Prepare Financial Management Reports, Ensure Supplier provides Statements in time before payment proposal
- Prepare payments proposal in time for suppliers as per authorized payment schedule, to avoid any fraud, interest received, and account blocked
- Make sure all statements be paid within 30 days, Prepare Invoice Journal for any errors occurred or good and services returned
- Prepare Cash Flow Statement timelessly
- Ensure Accrual Balances are recorded
- Attended to all emails and telephone queries and resolved it in time.
Financial Administrator Clerk
Digi Paper PTY(Ltd)
09.2017 - 12.2019
- Registrar companies on CIPC
- Create and update spreadsheets of daily transactions using EXCEL
- Communicate with clients telephonically and emails
- Manage accounts receivable and payable
- Review and process reimbursements
- Prepare weekly and monthly reconciliation statement
- Assist in preparing the budget
- Maintaining records for all transactions
- Preparing monthly and quarterly financial reports for tax purposes
- Keeping records of invoices and tax payments
- Manage company liabilities
- Identify and address accounts on discrepancies
- Do follow up on outstanding payments.
Creditors Clerk: Contract
Falcon Industrial
05.2016 - 08.2017
- Responsibilities as Creditors: process payments, E - invoicing (SAP) and recording of financial transactions by: Capturing and processing all the invoices, Ensure all payments made comply with the set standards
- And contain all the necessary required information
- Ensure that claims are paid timeously and correctly
- Petty Cash: Review petty Cash reconciliation submitted by the debtor’s clerk
- Reconciling petty cash vouchers to request for replenishment of petty cash
- Administration: Ensure transaction are properly recorded and computerized on a system using (EXCEL) Maintain the accounts payable account to ensure complete and accurate records and are filed all the documents
- Maintain, update, create, secure, and archive petty cash, and creditors accounts.
Senior State Accountant: Management Accounting
Gauteng Provincial Treasury - Johannesburg
07.2013 - 04.2015
- Prepared and monitored budget processes
- Analysis the variances on BAS report and SAP report to ensure the efficiency of cost management and revenue
- Provide support to the departments to enhance measures to be taken on correcting any discrepancies
- Manage budget, expenditure and all other financial information in all areas including supply chain processes are to be adhered to
- Manage reconciliation of transversal system and control account (BAS and SAP) Monitor the policy and legislative framework to ensure there is
- Audit compliance and cognition is taken
- Ensure that payment of compensation of employees, goods and services, transfers, and subsidies to be reported and allocated correctly
- Monitor the actual vs Budget on monthly & quarterly basis
- Facilitate payment of services providers within the required time frame
- Provide and implement effective financial administration, general administration management within the department and sub ordinates and accounting services (prepare Journals) for item corrections
- Provide advice and guidance to end users and stakeholders on budget vs Actual, revenue and expenditure procedures
- Develop and implement relevant strategic and operational plans with monitoring and evaluating of finance and supply chain
- Management to achieve department objectives
- Requesting Financial Reports (Trial Balance) to check and rectify misallocations within the balance sheet items and income statements prior month-end closure
- Manage department budget in accordance with Treasury Regulations
- Liaise with the departments on an on-going basis
- Clear misallocations before monthly and year- end closure (books closing) Verify journals entries, Approve, and perform daily, weekly, and monthly processing of transactions on E -Journal (SAP) and manual Journals
- Monitor the financial performance of the respective department by ensuring that they are complying of PFMA and Treasury Regulations
- Ensure the safekeeping of all the supporting documentation
- Render the authorization services on General Journals using BAS system, SAP Journals
- Oversee and review the clearing of exceptions and reconciling items
- Monitor the misallocations of expenditure on daily basis through BAS Report
- (Trial Balance Report)
- Ensure that PFMA and Treasury Regulations are always adhering to
- Advise the programmed and responsible Managers’ section on their expenditure trend
- Provide training, presentation and head the meeting to inform or develop subordinate and Managements
- Follow all the Audit prescripts processes accordingly
- Monitoring of expenditure by preparing monthly appropriation statements to forewarning departments on possible Unauthorized Expenditure, under-spending and overspending of allocated funds, Manage and develop staff.
Practitioner: Management Accounting at Gauteng Department of Finance - Johannesburg
07.2006 - 06.2013
- Prepare the accurate Journals to correct and clear the misallocations before 30 days (Month End Closure) Valid and accurate general journals are posted within agreed timelines
- Assist on closing month-end financial and year financial end accounting books
- Monitoring of huge account Budget for Equitable shares and Grants Monitor & analyze expenditure reports of departments
- Monitor and ensure that the allocations of transactions for all departments are correct
- Issue early warning reports to program managers in respect of over and underspending of funds
- Reallocating expenditure to the correct using SCOA codes
- Monitor budget allocations and communicate with department regarding the alignment of budget and expenditure
- Monitor and clear Unallocated funds and Inter Responsibility Clearing Account (SUSPENSE ACCOUNTS) Execute monthly & periodic expenditure reports for Management
- Ensure compliance to PFMA, Treasury Regulations and DORA
Education
PGCE CERTIFICATE -
STADIO UNIVERSITY
01.2021 -
National Diploma Cost and Management Accounting - undefined
Tshwane University of Technology
01.2001 -
Grade 12 - Matric - undefined
St Lewis Bertrand High School
01.1997 -
Skills
Excellent Communication and Interpersonal Skills
Client Service and Time Management
Multitasking
Analytical and Logical Reasoning
Leadership and Management
Computer Literacy and Microsoft Office
Teamwork and Collaboration
Administration and Organization
Systems Experience
- BAS
- PERSAL
- SAP
- PASTEL
- OX
Personal Information
- Date of Birth: 11/12/78
- Driving License: Code 8
References
- Mbali Buthelezi, Supervisor, MAATSHIPI GROUP PTY LTD, 078 030 6925 / 012 003 9008
- Wendy Zanele Khumalo, Supervisor - Debtors and Creditors, BME – Omnia Holding, 011 490 3973 | 083 988 3607
- Angelina Masube, Deputy Director, Gauteng Provincial Treasury, angelinah.masube@gauteng.gov.za, 011 241 0732
- Dikeledi Mbele, Deputy Director, Department of Finance, 081 725 3524
Timeline
PGCE CERTIFICATE -
STADIO UNIVERSITY
01.2021 -
Creditors Clerk/ Payments
BME: Omnia Holdings Limited
02.2020 - 12.2020
Financial Administrator Clerk
Digi Paper PTY(Ltd)
09.2017 - 12.2019
Creditors Clerk: Contract
Falcon Industrial
05.2016 - 08.2017
Senior State Accountant: Management Accounting
Gauteng Provincial Treasury - Johannesburg
07.2013 - 04.2015
Practitioner: Management Accounting at Gauteng Department of Finance - Johannesburg
07.2006 - 06.2013
National Diploma Cost and Management Accounting - undefined
Tshwane University of Technology
01.2001 -
Grade 12 - Matric - undefined
St Lewis Bertrand High School
01.1997 -
Office Administrator- Creditors Clerk
MAATSHIPI GROUP PTY LTD
1 2022 - 2 2024