Thembalihle Mdiya

Demand and Acquisition Management

• Source goods and services and ensure that all procurement operations adhere to statutory requirements and policies.
• Develop and implementation procurement plans for research and development projects .
• Create purchase requisitions with accuracy , thoroughness and completeness.
• Identify new suppliers of goods and services required to deliver on procurement requirements.
• Follow up om all quotations and ensure competitiveness of all quotes.
• Manage all requisitions /orders/supplier- payment related queries.
• Compile and manage all requests for proposal( RFP) and requests for quotations (RFQ) documents / transactions and assist in the management of non- standard and complex tenders.
• Facilitate and oversee efficient selection and functioning of supplier selection committees and compile tender evaluation reports for approval.
• Facilitate negotiation with suppliers resulting in issuing of and processing of tenders prior to signing of contracts.
• Expedite orders to ensure timely and excellent delivery of services to clients .
• Create cost savings opportunities and ensure the Misa improvement in preferential procurement.
• Assist in measuring supplier performance and evaluations and take action as may be appropriate.
• Update and keep all records and data as required, maintain relationships with suppliers with specific purchasing agreement /orders to monitor adherence to service level agreements .
• Provide relevant procurement data and information on specific suppliers, services and /or contracts to assist in project delivery.
• Keep up to date with market trends and new technologies in the procurement arena and react to changes in demand.
• Ensure purchasing activities comply with the policies, procedures and all applicable standards .
• Ensure alignment of policies, procedure manuals and working documents are in line with SCM prescripts.
• Conduct compliance checks on SCM processes to ensure compliance assurance.
• Provide quality assurance on SCM documents and implemented processes
• Provide inputs in the development and / or review of SCM strategies, policies and procedure manuals.
• Publish tender invitations
• Compile TOR to invite service.
• Help end users in completion on specifications.

Bid Committees

• Maintain an effective tender administration system
• Render secretarial duties to BID committees.
• Assist in pre screening of tender Proposals.

Supervision of Staff

• Ensure each employee has a job description
• Ensure each employee has a work plan
• Ensure employer and employee relationship is maintained
• Performance Management

Demand Management

• Develop and manage standardization of specification documentation.
• Develop and manage demand planning process with end users.
• Facilitate and consolidate procurement plan and demand plan inputs from end users.
• Develop guidelines for demand market research and analysis.
• Provide S.CM advice and guidance demand management in line with treasury regulations and prescripts to end users during development of specifications and terms of reference.
• Monitor progress on procurement plan and compile Monthly and quarterly reports for presentation to management.
• Ensure bids documents are properly managed and filed.
• Conduct specification analysis , market and commodity research and contract management.
• Compile tender document in compliance with legislative and policy requirements.
• Provide advice on policy compliance and interpret 9provisions of the SCM policy.
• Manage all tender emanating from various sections within department
• Initiate tender file for each tender with all relevant documentation.

Acquisition Management

• Send request for quotations to the suppliers selected on central supplier database (CSD) and give them the closing date and time.
• Receive quotations and record them in the quotation register.
• Print CSD report for each supplier that responded on the closing date.
• Check the administration compliance ( restriction , not government employee , Tax compliant etc)
• Check received quotations and ensure that they meet the specification.
• Evaluate quotations using relevant SCM prescripts and submit to the supervisor for approval.
• Responsible for the implementation of quarterly and annual operational plans.
• Ensure that requests for quotes (RFQ's) are checked as per SCM standards.
• Manage all logistical arrangements ensuring proper quality control , specification compliance , monitoring and verification of deliveries
• Prepare regular reports on the status of the overall procurement process
• Maintain confidential information of all quotation offers received.
• Document and assess internal stakeholders business and sourcing objectives
• Collect macro and micro level market intelligence and analyze spend data.
• Determine the total value of identified commodities and report accordingly to management.

Logistics Management

• Ensure that documents received are approved by SCM Manager
• Ensure orders are issued to the recommended service provider
• Make a follow up to the service provider as to whether they receive an order.
• Register invoices in an invoice register
• Ensure timeous payment of invoices

Bid Committees

• Render secretarial duties to BID committees
• Maintain an effective tender administration system
• prepare BEC evaluation reports and minutes

Supervision of Staff

• Manage performance of employees
• ensure each employee sign performance agreements
• Allocates duties
• Ensure each employee has a work plan

Demand Management

• Receive requisitions and submission from end users.
• Check whether the requisition and submissions are signed by the responsible Managers
• Do market Analysis
• Check if budget is available
• Register the requisition in the requisition register
• Select suppliers as per commodity
• Capture and update new entities on BAS
• Analyzing and review of specification for goods
• Ensure requirements are linked to approved budget

Acquisition Management

• Source quotations to those selected suppliers and give them closing date and time.
• Submit quotations to quotations evaluation committee(QEC) for evaluation
• Do filling for all finalized quotations batches
• Record all purchase orders

Logistics Management

• Completion of an order
• Handling of issue vouchers
• Issuing of stock from ledgers
• Capturing of invoices
• Completion of payment register
• Forwarding documents for payments

Asset Management

• verify asset
• update asset register and inventory door list
• Reconcile BAS with the asset register on monthly basis
• Perform quarterly asset count
• Identify redundant, no-serviceable and Obsolete equipment for disposal.