Thembakazi Mbuyazwe
Human Resource Manager
Valhalla, Centurion,GP
Overview
20
20
years of professional experience
Work History
Human Resource Manager (Assistant Director)
Gauteng Health: Pretoria West District Hospital
06.2023 - Current
- Compiling of annual HR Plan and post-filling plan
- Ensuring that posts are filled according to approved vacant funded posts
- Updating of Staff Establishment monthly
- Management of performance management and developmental (PMDS)system in the institution (OSD and Non OSD)
- Chairing of the PMDS intermediate and moderating committee
- Ensuring of PMDS processes are adhered to and thereby implemented
- Training of management on PMDS
- Compilation of Workplace Skills Plan and annual training plan
- Chairing of skills development meetings
- Management of study leave in the institution
- Managing the implementation of all allowances eg. overtime, Sunday shift, Public Holiday shift, night shift , standby shift, housing, acting allowance, long service, Cancellation and implementation of deductions etc.
- Managing the processes of recruitment and selection and ensuring adherence to policy
- Ensuring that appointments, Terminations, Transfers, Deaths, and Translations are done timeously
- Monitor Exit interviews
- Ensuring that HR Delegation Report, Training Report, PILIR Report, Staff Attendance Report, Overtime Report, Budget Report and RWOPS Report are compiled and submitted monthly
- Weekly and monthly Report on staff attendance
- Monitoring of quarterly staff attendance and quarterly register audit
- Chairing all the meetings responsible for HR unit and attending all the relevant meetings that apply to the institution
- Ensuring that all HR files are available on request and are safely secured
- Advise and monitor the Compensation of Employees (COE) Budget
- Monitor the departmental COE Budget: Voted funds and Grants
- Manage overtime budget
- Monitor the implementation of the Auditor General and the application of the Audit Action Plan
- Ensuring that Regular Multilateral and ADHOC Bilateral Meetings are held
- Maintaining of good relationship between the Employer and the Employees
- Ensuring improved organisational wellness
- Management of Equipment and resources of HR unit.
Human Resource Officer (Level 7 Supervisor)
Gauteng Health: Kalafong Provincial Tertiary Hospital
01.2019 - 05.2023
- Ensuring that employees receive a salary and allowance according to the conditions of service
- Checking of documents for correct capturing on Persal
- Approval of overtime, Sunday shift, Public Holiday shift, night shift and standby allowances and all types of leave on Persal
- Check performance evaluation form for correctness
- Provide PMDS training to employees
- Check if calculation is correct for PMDS ratings
- Capturing of PMDS contracts, quarterly reviews and final ratings on Persal
- Requesting of Pay progression and performance bonus report to check if all employees are paid accordingly
- Creation of Overtime authorization and amendment
- Approval of all documents for Appointments, promotions, transfers, translation in ranks, Terminations, transfers and relocations, long service, grade progression for OSD and Non OSD employees, acting allowances and quarterly reports, Re-structuring of packages(SMS/MMS), Cancellation and implementation of deductions
- Report writing monthly and submission for approval of extreme cases and extension of contracts
- Checking and follow-up Pension cases on PCM
- Providing with information for AG and queries are resolved
- Developing of HR Admin reports when needed and calculations of budget for expenditure of HR Administration functions
- Do training of working hours, overtime and shifts to employees and Management
- Recovery of debt, Issuing of government guarantees
- Check correctness of information, salary slip, income, expenditure, bank information and approval
- Making sure that all files opened during appointments and closed during Resignations, retirement or sent to other institutions for transfers
- Enquiries and general office administration duties
- Providing Management with Reports monthly
- Supervising, counseling and disciplining all HR Clerks and provide training to them when needed
- Making sure that all HR Clerks have leave plan each year and ensuring proper use
- Contracting HR Clerks and evaluating them mid-yearly and yearly
- Information on HR matters is provided to Management and Staff
- Develop and maintain all HR Standard Operating Procedures for the Hospital
- Making sure that Staff are informed on new regulations and amendments
- Making sure that all employees have filled forms for Declaration of Interest and RWOPS and are working according to Policy for RWOPS
- Compiling of National Core Standards file for HR
Human Resource Clerk (level 6)
Gauteng Health: Pretoria-West Hospital
05.2012 - 12.2018
- Recruitment and selection which includes assisting with conduct of interviews, Drafting and Advertising of vacant posts, Assisting with preparation of nomination for approval for appointment of suitable candidate(s) to HOD delegate, Generate letter of offer to successful/ unsuccessful candidate(s) and obtaining letters of acceptance/rejection
- Drawing up of database for all applications received for the advertised post
- Serving as a Scribe during short listing and interview processes
- Ensure that employees receive a salary and allowance according to the conditions of service
- Control of employees leave records and regular audits of leave records
- Develop and maintain all HR Standard Operating Procedures for the Hospital
- Checking of documents for correct capturing on Persal
- Approval of leave forms and overtime, Sunday shift, Public Holiday shift, night shift and standby allowances on Persal
- Checking of vacant post and filling them
- Administration includes: Appointments, promotions, transfers, translation in ranks, grade progression for OSD and Non-OSD employees, acting allowances and quarterly reports.
- Re-structuring of packages(SMS/MMS)
- Cancellation and implementation of deductions
- Recovery of debt, Issuing of government guarantees
- Check correctness of information, salary slip, income, expenditure, bank information and approval
- Terminations, transfers and relocations
- Typing of minutes and transfer, termination, translation in rank letters etc.
- Making sure that all files opened during appointments and closed during Resignations, retirement or sent to other institutions for transfers
- Telephonic enquiries and general office administration duties
- Filling of IOD documents for employees and sending them to GDF
- Assist employees with leave queries by obtaining information from Persal and leave file
- Check performance evaluation form for correctness
- Provide PMDS training to employees
- Check if calculation is correct for PMDS ratings
- Capturing of PMDS contracts, quarterly reviews and final ratings on Persal
- Requesting of Pay progression and performance bonus report to check if all employees are paid accordingly
- Supervising of Junior Clerks (level 5) and Interns
- Compiling of monthly statistics on the status of the performance review reports, PMDS contracts
- Information on HR matters is provided to Management and Staff
- Staff are informed on new regulations and amendments
- Making sure that all employees have filled forms for Declaration of Interest and RWOPS and are working according to Policy for RWOPS
- Compiling of National Core Standards file for HR
Practitioner: Salary Administration (level 6)
Department of E-government: (GSSC)
07.2006 - 04.2012
- Checking and authorizing allowances in Persal, (acting as Team Leader)
- Calculating and processing of acting allowances in Persal, Travel and subsistence claim, Exam claims, Abet claims, Cancellation of Policies, Implementation & cancellation of unions, Overtime allowances, Full bonuses, Pro-rata bonuses, Long service awards, instating medical arrears and Refunds, Leave discounting, Board members allowances, Salary payments, Standby allowances, Hostel allowances, Invigilation claims, ACB recalls, Performance bonuses, Session claims, Paying resettlement, freezing and unfreezing of salaries.
- Checking of overpayments and taking steps to implement debt.
- Checking and clearing of suspense files
- Preparing of salary advice for Bas payments, Checking of payments and ACB recalls in Bas
- Compile monthly Bas and Persal interface reconciliations
- Preparing salary advice for Bas payments, Checking payments and ACB recalls in Bas
- Doing rejection letters if the claims do not comply with the procedures
Education
Matric - Xhosa, English, Afrikaans, Mathematics, Biology, Physical Science
Mizamo High School
01-1996
National Diploma - Human Resources Management
Walter Sisulu University (WSU)
01-2000
Skills
Computer skills -Ms Word, Ms Excel, Ms PowerPoint, Ms Outlook, Ms Teams, Onedrive, VIP Systems, Persal Systems, Basic Accounting Systems (BAS), SAP and MS Dos
Performance Management and Development System training (PMDS)
Persal courses- Introduction to Persal, Salary Administration, Personnel Administration, Leave Administration and Persal Establishment
Introduction to Strategic Planning and Management 2020 (National School of Government)
Introduction to Strategic Human Resource Management 2024 (National School of Government)
Quality Management training,
Excellent Skills: Communication, Analytical, Financial Management, Problem-solving, Time management, People, Team oriented, Interpersonal, Facilitator, Organizing, Coordinating and Planning skills, Presentation skills
Timeline
Human Resource Manager (Assistant Director)
Gauteng Health: Pretoria West District Hospital
06.2023 - Current
Human Resource Officer (Level 7 Supervisor)
Gauteng Health: Kalafong Provincial Tertiary Hospital
01.2019 - 05.2023
Human Resource Clerk (level 6)
Gauteng Health: Pretoria-West Hospital
05.2012 - 12.2018
Practitioner: Salary Administration (level 6)
Department of E-government: (GSSC)
07.2006 - 04.2012
National Diploma - Human Resources Management
Walter Sisulu University (WSU)
Matric - Xhosa, English, Afrikaans, Mathematics, Biology, Physical Science
Mizamo High School