Thapelo Lucia Sebulele
Pretoria
Summary
Meticulous and systematic Administrative Assistant skilled in organizing, planning and managing daily clerical needs. Bringing solid expertise in coordinating documents, reports and records, handling correspondence and managing deliveries. Skilled in oral and written communication, team leadership and relationship-building.
Overview
11
11
years of professional experience
Work History
Maintenance Administrator
Canyon Coal
Johannesburg
09.2018 - 10.2019
- Managed schedule of repairs to guarantee arrival of parts, equipment and resources needed to satisfy job requirements.
- Responded promptly to requests for assistance from staff members regarding minor repairs or adjustments.
- Filled out work orders, repair logs and maintenance plans to document work completed.
- Coordinated efficient maintenance schedules to keep systems running at peak levels.
- Kept records of parts and equipment used in projects to update inventory.
- Assisted in the coordination of meetings, including scheduling meeting times, reserving conference rooms, and preparing agendas.
- Completed day-to-day duties accurately and efficiently.
- Conducted orientations for new hires, introducing them to the organization's policies and procedures.
- Managed building access control systems and made access cards for mine employees to authorize entry onto premises
Senior Secretary
City of Tshwane
Pretoria
07.2013 - 06.2018
- Anticipated leadership needs by preparing or gathering records, reports and correspondence.
- Ordered office supplies to purchase items and maintain appropriate levels.
- Coordinated meetings between various departments within the organization.
- Maintained organized filing system of paper and electronic documents.
- Composed, edited and typed complex memos and reports with job-related software.
- Assisted executive staff with administrative tasks, such as scheduling appointments and coordinating travel arrangements.
- Greeted visitors and directed to appropriate location or person.
- Scheduled meetings and sent invitations specifying time and location.
- Prioritized and organized tasks to efficiently accomplish service goals.
- Provided support to department managers in terms of preparing presentations, reports, and other materials.
- Sorted and distributed incoming faxes, letters and emails for office distribution.
- Coordinated communications, taking calls, responding to emails and interfacing with clients.
- Answered incoming calls and emails promptly.
- Answered telephone calls to give information to callers, take messages or transfer calls to appropriate individuals.
- Coordinated travel arrangements and completed expense reports for travel reimbursement.
- Pleasantly welcomed visitors, answered phone calls, and maintained front reception desk.
- Processed documents and materials for dissemination to appropriate parties.
- Updated system to organize office documentation, maximizing efficiency and increasing productivity.
- Organized files and documents for the office in an efficient manner.
- Set up workshops, conferences and meetings by scheduling and reserving rooms and preparing supplies.
- Produced and distributed memos, newsletters and other forms of communication.
- Organized files, developed spreadsheets, faxed reports and scanned documents, maintaining front desk and reception area in neat and organized fashion.
- Kept office equipment functional and supplies well-stocked to promote efficient operations.
Secretary
Gabaete Transport and Projects
Pretoria
03.2009 - 12.2012
- Pleasantly welcomed visitors, answered phone calls, and maintained front reception desk.
- Updated contact lists on a regular basis; created new contacts as needed.
- Managed calendar reminders for upcoming deadlines or events associated with the office.
- Updated system to organize office documentation, maximizing efficiency and increasing productivity.
- Responded to customer inquiries via email or telephone in a polite and professional manner.
- Created spreadsheets in Microsoft Excel for record-keeping and reporting.
- Answered incoming phone calls, responded to inquiries and transferred calls as needed.
- Coordinated travel arrangements and completed expense reports for travel reimbursement.
- Coordinated meeting logistics such as room reservations and catering services.
- Ordered supplies as needed; tracked inventory levels and placed orders with vendors when necessary.
- Assisted with special projects or tasks related to departmental functions upon request.
- Maintained organized filing system of paper and electronic documents.
- Kept office equipment functional and supplies well-stocked to promote efficient operations.
- Answered telephone calls to give information to callers, take messages or transfer calls to appropriate individuals.
- Greeted visitors in a professional manner and directed them to appropriate personnel or offices.
- Scheduled meetings and sent invitations specifying time and location.
- Worked successfully with diverse group of coworkers to accomplish goals and address issues related to our products and services.
- Conducted orientations for new hires, introducing them to the organization's policies and procedures.
Education
Hospitality Level 4 -
Tshwane South College
Pretoria11-2012
Skills
- Requisition Processing
- Supply Ordering
- Supply Restocking
- Letter Writing
- Customer Service
- Expense Tracking
- Calendar Management
- Office Administration
- Meeting Coordination
- Appointment Scheduling
- Verbal and Written Communication
- Organization
- Filing Experience
- Complex Problem-Solving
- Report Writing
- Prioritization and Time Management
- Schedule Management
- Meeting Support
Languages
Northern Sotho
First Language
English
Advanced (C1)
C1
Afrikaans
Advanced (C1)
C1
References
References available upon request.
Timeline
Maintenance Administrator
Canyon Coal
09.2018 - 10.2019
Senior Secretary
City of Tshwane
07.2013 - 06.2018
Secretary
Gabaete Transport and Projects
03.2009 - 12.2012
Hospitality Level 4 -
Tshwane South College
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