THANDOKUHLE PENELOP DHLADHLA

- Ensure that project deliverables and expectations are clearly articulated and aligned to the business objective in collaboration with the Employee Experience Head

- Organise, maintain and update accurate project-related dashboards, reports and follow up on outstanding actions

- Schedule and coordinate project meetings, workshops and agendas, as and when required.

- Maintain and update all project-related data and organise effectively to enable analysis of the information

- Write and distribute minutes for project meetings and workshops and follow up on actions.

- Coordinate all components related to project events and functions within budget and business requirements.

- Create and follow up on project procurement and payment requisitions as and when needed.

- Co-ordinate all the administrative components (logistics, catering etc.) relating to projects and events

- Provide full administration support to the Human Capital project portfolio including skills development reporting

- Track and update the Human Capital Internal communications administration plan

- Responsible for the managing and update of all communication distribution lists for Momentum Corporate

- Provide full administration support for all design, development and implementation of employee communication and engagement

- Complete work within project turnaround times

- Develop and maintain productive working relationships with stakeholders

- Collaborate with stakeholders to ensure project administration action items are executed

• *Competencies**

- Attention to detail

- Analytical skills

- Planning and Organising

- Administration skills

- Good communication skills

- Building Relationships

- Problem-solving skills

- Ability to work under pressure

- Teamwork

- Accountability

• Diary Management and PA duties
• Assess and manage HC Exec diary requirements
• Prioritise important deliverables
• Arrange logistics (catering, venues) for the meeting
• Maintain relationships with key stakeholders
• Filing of important documentation (policies, motivations, dashboards etc)
• Status sheet monitoring and tracking
• Office Administration
• Provide general administrative support/coordination to the Human Capital team and on projects as required
• Assist with the coordination of events and projects as applicable
• Provide a world-class experience and service to Head of HC, HCBPs, clients and candidates
• Provide a top-class on-boarding and offboarding experience to new recruits
• Provide professional and efficient administrative support/coordination to the Human Capital (Snr HCBP and HCBP) team across the HR value chain
• Add to providing a top-class experience with logistics, office administration and diary management etc
• End to end management of invoices, loading of vendors on JDE etc
• Maintain a good stock control and storage of stationery, recognition gifts etc
• Ensure that the office and rooms are professionally maintained
• Setup performance remco's and one on one engagements
• Compile remco, talent and role profiling packs for BU Head meetings
• Events Co-ordination
• Assist in the implementation of the Communication, wellness, and Engagement Plan in terms of event coordination
• Arrange logistics for the various events e.g., townhall, recognition, breakfast sessions, management engagements, long service awards, fun awards
• Partner with the communication and project lead to design creative initiatives to enhance staff morale and engagement
• Support the EE Lead with the appointments of the EE forum members, Setting up EE workshops and Annual meetings for the group
• Set-up the engagement sessions with the EE forum members to go through receive the same format as delivered at the leadership summit
• Coordinate and arrange the EE forum office bearers
• Plan and implement team building sessions
• Ongoing stakeholder recognition, networking, and engagement
• Partner with the project manager to ensure accurate capturing of tasks on scrum dashboard and prioritisation via agenda
• Maintain a catalogue of talent profiles and pictures of staff
• Care packages for employees affected with Covid and death during these trying times
• Learning and Development
• Conduct the administration of delegates on MMP, JMP and SMP programmes
• Schedule information/engagement sessions for delegates with HCBPs once nomination has been received
• Schedule regular check-in meetings for HCBPs with delegates
• Assist on administration on learning programmes including bursaries and scholarships
• Assist in accurately tracking, recording, and reporting all employee development and training on PeopleSoft, and/or Excel for ATR and WSP purposes E.g., Psychometric development feedback, coaching, job shadowing, mentoring
• Maintain the organograms of the Group Finance and Risk Mngt teams

• Responsible enhance employee experience in the induction and on board of all MMI employees
• Capture and maintain employee and position management data on the relevant system and ensure that data quality and integrity standards are adhered to
• Compile employee documentation and ensure that HR documentation is timeously and accurately submitted to the relevant stakeholders
• Accurately populate employee contracts with the relevant information and coordinate the sign off of contracts and ensure that they are submitted to Payroll within the agreed timeframe
• Quality check payroll documentation to ensure completeness
• File and maintain all relevant HR and employee documentation (e.g
• CCMA, Payroll, etc.)
• Distribute documentation to the relevant stakeholders within the agreed timeframes
• Build and maintain relationships with clients and internal and external stakeholders
• Deliver on service level agreements made with clients and internal and external stakeholders in order to ensure that client expectations are managed
• Make recommendations to improve client service and fair treatment of clients within area of responsibility
• Participate and contribute to a culture which builds rewarding relationships, facilitates feedback and provides exceptional client service

• Support diary management activities to effectively schedule appointments
• Arrange detailed travel arrangements and compile all the relevant documentation for travel-related meetings
• Co-ordinate all the components (logistics, catering etc.) of events, meetings and functions within budget and specifications
• Provide secretarial support (agenda, minutes, action plans etc.) for the preparation and successful execution of meetings
• Support the flow of information within the Group Skills Development Specialist's office, ensuring that matters requiring attention are handled speedily
• Accurately escalate client complaints and queries to the relevant individuals and department
• Ensure files are kept in order and easily accessible
• Collate, compile, and distribute documents to the required standards within defined timeframes
• Attend to ad hoc departmental matters
• Administer and capture all training related activities for the divisions using the PeopleSoft LMS
• Collate information for the annual training report
• Track and monitor divisional training activities
• Submitting skills development reports electronically
• Maintain training data for BBBEE verification
• Co-ordinate divisional bursary reporting
• Optimise data capturing
• Assist divisional Group Skills Development Specialist with admin work
• Assist with the skills Audit (i.e., ID copies, certificates, and other related documents)
• Assist the Skills Development team with all annual and special projects

• Assisting with setting up examination venue
• Assisting learners prior to start of examination by directing them to their seats
• Ensure that learners do not talk once inside examination room
• Assisting with setting up examination venue by out stationer, equipment, and examination paper accordance with the outlined procedures
• Offering advice and guidance to unregistered candidates without allocated seats
• Ensuring that candidates do not talk once inside the examination venue
• Checking attendance register during examination
• Recording details early leavers and collecting their scripts
• Collecting and collating scripts at the end of the examination in accordance with strict procedures
• Assisting with preparation of script of envelopes
• Reason for leaving: New Opportunities

• Administrative procedure
• Drawing HR files registry that was requested by HR office filed them back
• Taking minutes during meetings
• Planning, organizing and filling incoming and outgoing correspondence in relevant files
• Assisted with photocopy of human resource related correspondence and other documents
• Downloading and distributing human resource legislation
• Policies, procedures including circulars
• Receiving correspondence from other departments and Submitted to human resource office with files
• Updating personal files and filing of all documents
• Processing of leave discounting
• Capturing probating report on PERSAL
• Updating personnel particular on PERSAL
• Prepare application for temporary and long term incapacity leave
• Perform any other human resource function that delegated from time to time

• Assisting with setting up examination venue
• Assisting learners prior to start of examination by directing them to their seats
• Ensure that learners do not talk once inside examination room
• Assisting with setting up examination venue by out stationer, equipment and examination paper accordance with the outlined procedures
• Offering advice and guidance to unregistered candidates without allocated seats
• Ensuring that candidates do not talk once inside the examination venue
• Checking attendance register during examination
• Recording details early leavers and collecting their scripts
• Collecting and collating scripts at the end of the examination in accordance with strict procedures
• Assisting with preparation of script of envelopes
• Reason for leaving: New Opportunities

• Data capturing
• Managing and controlling of stock
• Client service
• Capture job sheets and updating the stock
• Cleaning working station make sure everything is order
• Enrolment of home visit
• Bulk enrolment
• Issuing grant cards
• Sending stocks to Technical via courier
• Filling manually and electronically and documents
• Maintenance of document including various circulars
• Carry out monthly stock take in stores and techs vehicles
• Responsible for receiving spares
• Reason for leaving: New Opportunities

• Helping customer with enquiries
• Cashier
• Stock taking in store
• Handle cash transaction with customer using cash register
• Scan goods and collect payments
• Issue receipts, refunds, change or tickets
• Resolve customer complaints, guide them and provide relevant information
• Maintain clean and tidy checkout area
• Keep report of transaction
• Pleasantly deal with customers and ensure satisfaction
• Reason for leaving: End of contract