THANDOKUHLE NAKIN
New Germany
Summary
State Accountant with extensive experience in financial management and reconciliation within the Department of Higher Education & Training. Demonstrates proficiency in preparing annual financial statements using Draftworx and ensuring compliance with GRAP, PFMA, and Treasury Regulations. Skilled in budget preparation, cash flow analysis, and overseeing financial systems to produce accurate reports for audits. Proven ability to manage creditor payments, student stipends, and grant reporting while maintaining a high-performance culture through effective supervision and training. Career goals include further enhancing financial systems to support strategic objectives within the public education sector.
Overview
16
16
years of professional experience
Work History
SENIOR STATE ACCOUNTANT
DEPARTMENT OF HIGHER EDUCATION & TRAINING - ELANGENI TVET COLLEGE
Pinetown, KZN
03.2022 - Current
- Assist in the management of the college's cash flow via monthly, quarterly, and annual reports, ensuring that the College is always liquid.
- Coordinate, review, analyse, and ensure quality assurance of the budget preparation process.
- Prepare expenditure reports and distribute to budget holders monthly.
- Align budget statements with the annual performance plan and strategic plan.
- Analyse and interpret the requirements for the monthly cash flow and adjusted cash flow as prescribed by college policy.
- Assess where shifting of funds or virements is required and possible by reviewing expenditure against the budget and making recommendations.
- Check and verify the supporting information for various financial planning processes.
- Compile annual financial statements using the TVET GRAP Excel template and Draftworx.
- Compile monthly financial reports (DHET financial performance and position submission).
- Assisting in the design, management, and maintenance of credible financial systems, ensuring that the College has a financial system that produces reports that are accurate and can be relied upon to produce a confident audit trail.
- Oversee all financial reports, registers, and systems to ensure timeous and efficient extraction of standard and customized financial reports.
- Compilation, monitoring, calculating, and management of finance lease against liability account.
- Ensure compliance with legislation related to public TVET College, ensuring internal audits are clear of negative findings and an unqualified external opinion.
- Preparation of finance committee packs.
- Ensure all required documentation and schedules are prepared for the Auditors on agreed dates.
- Raise accruals and provisions monthly and ensure timeous payment of those accruals and provisions.
- Provide appropriate supervision to subordinates and provide training and coaching.
- Enhance a culture of high performance.
- Attend to all finance queries made by college staff, suppliers/debtors, and auditors (external & internal during audit).
- Train and supervise staff.
- Collection and receipt of monies to ensure that it is in accordance with appropriate tariffs and properly recorded.
- Perform bank reconciliation daily.
- Perform verification of the validity and allocation of payments received via EFT, including verifying banking details for creditors, employees, and interns.
- Record correctly and accurately the allocation of all receipts.
- Monitor cash flows and recommend net cash requirements for the foreseeable future.
- Record and reconcile tranche receipts with budget allocations.
- Reconciliation of Compensation of Employees with the allocation (BAS vs Persal).
- Ensure that invoices to students and customers are invoiced as per approved College pricing and do credit notes for incorrect billing.
- Oversee the correct and accurate allocation of NSFAS funds to debtors’ accounts.
- Run a report to identify default debtors and hand them over to debt collectors.
- Monthly reconciliation of debtor's control against age analysis.
- Review and authorize refunds to students and other debtors.
- Monitor revenue against budget and perform reconciliations monthly.
- Correct recording and classification of revenue.
- Prepare workings and supporting information for the compilation of the Annual Financial Statements.
- Reconciliation of transactions on the payroll (Persal) with the accounting system (BAS).
- Reconciliation of transactions on the College payroll system (VIP) with accounting records.
- File the EMP201 and EMP501.
- Ensure the correct classification of Payroll Costs in line with GRAP requirements.
- Accurately capture payments in the accounting system (Pastel Evolution) to effect payments accurately and on time to Creditors (30 days on receipt of invoice).
- Ensure that expenditure is in line with the budget.
- Payment of student stipends as per agreement with funders (SETA’s).
- Ensure proper filing of accounting records for future reference.
- Monthly reconciliation of creditors' control against age analysis.
- Sit as a member of the bid evaluation committee.
- Monitor and reconcile the CIEG grant monthly and send quarterly reports.
- SETA’s grant management and reporting to funders before claiming additional tranches.
- Ensure compliance with conditions attached to Conditional Grant Subsidies.
SENIOR RECONCILIATION OFFICER
DEPARTMENT OF HIGHER EDUCATION & TRAINING - ELANGENI TVET COLLEGE
Pinetown, KZN
02.2010 - 02.2022
- Assist in the preparation of EXCO, MANCO reports, and Annual Financial Statements.
- Review entries processed to accounts.
- Ensure quality control over all transactions processed into the accounting system.
- Take responsibility for the college's General Ledger.
- Perform monthly Balance Sheet Reconciliations.
- Perform General Ledger Payroll Reconciliation.
- Perform monthly and year-end accruals and Journals.
- Ensure that Creditors are paid timeously.
- Take responsibility for the college's General Ledger.
- Assist in the preparation of Budgets.
- Attend to and respond to internal/external auditors.
- Reconcile Payroll reports.
- Prepare and reconcile notes to annual financial statements.
Education
National N Diploma - Finance and Information Systems
Cape Peninsula University of Technology
02-2010
Advanced Diploma in Public Administration - Public Finance, Introduction to Government & Administration in the Public Sector, Public Policy, Public Sector Financial Management, Measurement Risk & Audit, Public Sector Finance Reporting, Economics, and Public Finance
University of the Western Cape
12-2023
Senior Certificate - English, IsiZulu, Mathematics, Accounting, Economics, and Business Economics
Abantungwa High School
12-2006
Higher Certificate - Accounting Sciences
UNISA
10-2017
Skills
- Annual Financial Statement tool - Draftworx
- General Recognized Accounting Practice (GRAP) Training
- Knowledge of Public Finance Management Act (PFMA)
- Knowledge of Supply Chain Management Policy Framework
- Knowledge of Treasury Regulations
- CET Act
- Knowledge of Basic Accounting Systems
- Knowledge of the Suppliers Database Registration Process
- Computer literacy - ICDL
- Knowledge of Employee Performance Management and Development System
- Knowledge of Labour Relations
- Report Writing Skills
- Coltech Student Management System
- Advanced MS Excel
- Pastel Evolution Financial System
- Good communication skills
- Presentation Skills
- Ability to work under pressure and meet required deadlines
- Good organizing and planning skills
- Good Decision-making, Motivation, and Reporting Skills
- Ability to Work as a Team
- Ability to Plan, Prioritize, and Execute Duties
- Ability to work on one's own initiative with speed and accuracy
Languages
IsiZulu
Personal Information
- ID Number: 880517 5417 082
- Criminal Offences: None
- Gender: Male
- Nationality: South African
- Driving Licence: C1
References
- SAKHILE NGWENYA, Deputy Principal: Finance, DEPARTMENT OF HIGHER EDUCATION & TRAINING - MALUTI TVET COLLEGE, 068 513 3854, 058 713 0192, sakhilen@gmail.com
- STHEMBISO MABANGA, Deputy Principal: Finance, DEPARTMENT OF HIGHER EDUCATION & TRAINING - MNAMBITHI TVET COLLEGE, 083 722 9923, 036 631 0360, Sthembiso.mabanga@kzntvet.edu.za
- THANDOLWENKOSI MAJOLA, Assistance Director: SCM, DEPARTMENT OF HIGHER EDUCATION & TRAINING - ELANGENI TVET COLLEGE, 078 733 6529, 031 492 4263, Thandolwenkosi.majola@elangeni.edu.za
Timeline
SENIOR STATE ACCOUNTANT
DEPARTMENT OF HIGHER EDUCATION & TRAINING - ELANGENI TVET COLLEGE
03.2022 - Current
SENIOR RECONCILIATION OFFICER
DEPARTMENT OF HIGHER EDUCATION & TRAINING - ELANGENI TVET COLLEGE
02.2010 - 02.2022
National N Diploma - Finance and Information Systems
Cape Peninsula University of Technology
Advanced Diploma in Public Administration - Public Finance, Introduction to Government & Administration in the Public Sector, Public Policy, Public Sector Financial Management, Measurement Risk & Audit, Public Sector Finance Reporting, Economics, and Public Finance
University of the Western Cape
Senior Certificate - English, IsiZulu, Mathematics, Accounting, Economics, and Business Economics
Abantungwa High School
Higher Certificate - Accounting Sciences
UNISA