Thandile Marken

SA Taxi Auto Parts Division - SA Taxi (Pty) Ltd

Period : 2025/02/01 to Current

Position : Warehouse Manager

Industry : Central Distribution Centre (Automobile

Industry)

Technology used.

• JDA Dispatcher (Warehouse Management System), Control Tower (BI), SAP – Service Parts Management, Pastel Sage Evolution, Ms Office.

Responsibilities:

• Ensure that the warehouse operates at peak efficiency - with customer satisfaction the primary goal - by supervising, organizing, and training warehouse employees and establishing, monitoring, and managing operational goals
• Develop warehouse operations systems by determining product handling and storage requirements, equipment utilization, inventory, gate processes, and shipping methods
• Train and manage the warehouse team to solve day-to-day operational issues and reach short- and long-term performance goals
• Oversee daily operations while controlling and managing inventory and logistics
• Review and prepare workflows, staffing requirements, space allocations, equipment layouts, and action plans that meet company standards for productivity, quality, and customer service
• Maintain a safe and healthy work environment by establishing and enforcing standards and procedures and by complying with legal regulations

Accountabilities:

• Manage daily warehouse activities, including house keeping, receiving, returns, put-away, inventory control, picking and dispatching departments.
• Manage 3 x Accounts Administrators including a reconciliation clerk.
• Schedule and oversee warehouse team, and manage the flow and quality of work to maximize efficiency and minimize overtime
• Inspect equipment, tools, and machinery regularly, and oversee general maintenance when necessary
• Meet regularly with warehouse leads to analyze productivity and develop actionable plans for loss prevention
• Oversee and manage logistics for transporting products to customers and company facilities, communicating with drivers and air partners to ensure efficient delivery of packages
• Responsible for Perpetual, Mid and End-year Stock-takes.
• Support the insurance, procurement and finance departments.
• Generate, analyses and monitor weekly and monthly reports.
• Responsible for customer and supplier relationship management

• Company Overview: Central Distribution Centre (Automobile Industry)
• Drive and manage the receiving, put away, stock control, supplier account reconciliations and refurbishment conversions whilst ensuring regular interaction between internal and external stakeholders.
• Manage all aspects of operation within the CDC.
• Demonstrate a high level of understanding of all processes within the Central Distribution Centre.
• To manage the supply chain from supplier.
• Manage the put away of stock received from suppliers.
• Ensure effective controls and processes to receive stock and not having bottle necks or back log of stock to be received.
• Ensure effective and efficient use of the JDA Warehouse Management System in the receiving and Put-away of the stock.
• Manage the stock control of stock stored in the warehouse.
• Ensure all processes is followed right to stock counts and responsibility for surpluses and losses.
• Responsible to ensure that all Supplier Reconciliations from Supply Chain Perspective is managed and day to day reporting and follow up is maintained to ensure no short payment of Suppliers.
• Manage and process refurbishment conversions.
• Stakeholder Management - Internal and External.
• Carrying out responsibilities for the use of automated and computerized systems.
• Responding to and dealing with suppliers and internal customer communication by email, fax and telephone.
• Producing regular reports and statistics on a daily, weekly, and monthly basis showing productivity growth, continuous improvement, Stock Losses, Stock Accuracy.
• Optimisation WMS system to ensure ABC movers stored according to picking needs.
• Central Distribution Centre (Automobile Industry)

• Company Overview: Central Distribution Centre (Automobile Industry)
• Supervise all stock movements within the CDC (Central Distribution Centre) through stock and system reconciliations, daily cycle counts and month stock counts to ensure system stock quantities balance to physical stock.
• Supervise and guide a team of Pickers, Packers, Cleaners, and company drivers.
• Supervise all aspects of operation within the CDC.
• Supervise the stock control teams effectively and by ensuring continuous tracking and reconciliation of all movements.
• Demonstrate understanding of all processes within the Central Distribution Centre.
• Ensue all adjustments are accounted for in the relevant category of adjust.
• Stock accuracy target of 95% to be achieved through daily stock variance investigations.
• Ensuring bin locations are unlocked for picking team.
• Ensure staff are constantly engaged with factual representation of departmental performance and turnover remains stable.
• Ensure effective 100% use and compliance to the JDA Dispatcher application.
• Ensure that all stock both new and used is received, checked, labelled, and binned in the warehouse.
• Ensure that stock received is labelled correctly as per the correct system codes.
• Conduct regular cycle counts and stock takes to ensure that stock is always correct with no variances evident.
• Ensure all stock is readily available for use both on the system and physically.
• To be able to do the following: Better productivity within a team, Apply initiative to resolve bottle necks in the day-to-day operation proactively, Identify risks and react proactively.
• Ensure compliance to Standard operating procedures and processes.
• Report on any irregularities or stock damages and take corrective action.
• Ensure all activities are performed in accordance with best practice to avoid damage during stock controlling process.
• Ensure that all damaged parts and body sections are taken to the correct holding areas and adequate processes follow.
• Ensure that all equipment and tools are maintained and cleaned regularly.
• To apply housekeeping rules.
• To ensure and maintain health and safety procedures.
• Report any irregularities or stock damages to management immediately.
• Ensure that the warehouse is kept clean, and stock is packed in an orderly manner in the correct bin locations.
• Central Distribution Centre (Automobile Industry)

• Company Overview: Commercial
• To manage the accounts payable function for both SATDF and Taximart, including:
• Supervise and guide a team of 4 Creditors Clerk.
• Reviewing and/or performing reconciliations of accounts payable.
• Allocation of payments to invoices, and Take responsibility for the timely payments of all suppliers.
• Daily reviewing and processing of approved transactions in Fraxion– this includes confirmation of the following information – VAT treatment, general ledger allocations as well as the appropriateness of the tax invoices.
• Review and/or prepare creditor reconciliations to ensure accuracy of source and amount of all reconciling items.
• Daily and weekly reconciliations submitted for payment in accordance with business defined timelines.
• Monthly reconciliations submitted for payment in accordance with business defined timelines.
• Remittances sent to the creditors by no later than the day after payment.
• Proof of Payment sent to the creditors and internal stakeholders by no later than the day after payment.
• Review cash book postings to A/P (on supplier level) on daily basis to ensure accuracy of the allocations.
• Review payment allocations against invoices within A/P to ensure accuracy of allocations.
• Review age analysis daily to identify and resolve over-aged items.
• Run sub-ledger to general ledger reconciliations on a weekly basis.
• Liaise with suppliers when reconciling items occur.
• Weekly management of the suppliers’ listings and details on Pastel and Fraxion.
• Daily processing of Fraxion approved costs against staff advances provided.
• Follow up on a regular basis where advances have been given but no invoices have been received.
• Submit reviewed cash advance balance reports to HR for recovery on payroll, where no support is received.
• Review age analysis to ensure expense reports have been processed and approved via Fraxion.
• Follow up on a weekly basis where no invoices/slips have been submitted for approval via Fraxion for credit card purchases.
• Communicate credit card balances for which no invoices have been received to cost centre owners monthly.
• Prepare monthly accrual listing and reconcile to ledger.
• Ensure all approved requests on Fraxion are processed before month end, where possible.
• Prepare Fraxion accrual listing.
• Follow up with creditors on all outstanding invoices.
• Analysis Age analysis for potential accruals/issues.
• Processing of journals within Pastel as and when required.
• Commercial

• Company Overview: Energy
• Execute integrated sourcing and procurement processes and follow prescribed procedures towards fulfilling procurement needs.
• Access, analyse procurement information independently.
• Execute purchases of goods and services and manage procurement administration.
• Perform dual adjudication of tenders and management of contracts / purchase orders with set policies and standards.
• Negotiate and coordinate conclusion of the agreement with suppliers to meet customer expectations.
• Use own discretion to manage problems risks and make recommendations timeously.
• Build and maintain healthy interpersonal and inter-team relationships.
• Energy

• Company Overview: FMCG
• Daily and Weekly Sales Uploads.
• Debtors’ system management, reporting, and maintenance.
• Compilation of weekly / monthly / annual NLDTF and Trust Reports.
• Maintenance of Pastel (Accounting System).
• Reports are generated timeously, accurately, and comprehensively, to facilitate decision making.
• FMCG
• Able to assist and act as a back-up to Procurement Administrator.
• Able to assist and act as a back-up to Management Accountant.
• Handling a Book Value of 250 million Rand a month.

• Company Overview: FMCG
• Managing the Gidani Local & Foreign Supplier Accounts.
• Request and Receive Statements & Invoices.
• Verify that all documentation is SARS compliant.
• Ensuring invoice is a valid tax invoice.
• Determining whether the supplier is a VAT vendor/non- vendor for input tax claim where applicable.
• Reconcile Supplier statements.
• Capture Invoices, Payments, and Allocations.
• Maintaining listing of all suppliers ageing as per supplier statements and accounting System.
• Perform Month End Procedures.
• Preparing Excel Spreadsheet for Importing.
• Identifying (at month/year end) all invoices and system accruals that need to be accrued.
• Loading Payments Batches for EFT & preparing cheque.
• Follow up on credits & provide feedback.
• To liaise with both vendors and internal stake holders to ensure speedy resolution of mismatches.
• Process monthly and weekly payments.
• Provide good vendor service and assist as back-up for Procurement Department.
• FMCG

• Company Overview: Information Technology
• Promote & sell HP Products.
• Create Brand Awareness for HP.
• Make sure products are merchandised according to HP and store recommendations.
• Check every product has a price and FAB (Features and benefits) sheet.
• Make sure all products are on display & not only on boxes.
• Stock is stored below displayed items where possible.
• Stock is always filled up to ensure easy sell, correct merchandising and so as not to let the customer think that the retailer is out of stock.
• Assist customers by educating, offering them informed choice & meeting their needs by offering the correct product for their needs.
• Inform staff and management of any promotions, price irregularities, customer requests and out of stocks.
• Information Technology
• Transfer product knowledge to customers and salesman on new products and upgrades.
• Able to assist customers to make informed decisions when purchasing products.
• Stock Management.

• Company Overview: Information Technology
• Request and Receive Statements & Invoices.
• Reconcile Supplier statements.
• Capture Invoices, Payments, and Allocations.
• Perform Month End Procedures.
• Preparing Excel Spreadsheet for Importing.
• Stock Adjustments and Recons.
• Follow up on credits & provide feedback.
• Follow up with vendors.
• Process monthly and weekly payments.
• Provide good vendor service.
• Liaising with the Logistics and Purchasing Department regularly.
• Information Technology
• Able to build a strong filling system that is understood by everyone.
• Able to build a strong relationship with existing and new clients.

• Company Overview: Information Technology
• License order processing & expediting.
• License order placement based on sales/back-order report.
• Vendor price list obtained & loaded on Sam Live.
• Order accuracy.
• License order follow-up.
• License invoice & hand over.
• Lodge claims & rotations.
• Shipment shortages and price protection.
• Stock shipments & follow-up.
• Inter branch stock transfers & adjustments.
• Branches cycle count & monthly reports.
• Preparing Proforma, tax invoice & filling.
• Queries & order correspondence.
• Proactive departmental problem solving.
• Information Technology
• Resolved queries from Product Managers regarding pricing.
• Ability to use Accountability and SAM LIVE.

• Company Overview: Information Technology
• Call centre consultant.
• Dealer application processing.
• Data capturing.
• Running promotions & specials.
• Staff training on Microsoft Office skills.
• Information Technology
• Able to follow-up and bring back in-active clients.
• Able to assist the sales department on quotations.
• Client and Customer management.