THANDI MAHLALELA
Administrative Clerk
Atteridgeville
Summary
Growing up in a rural area I had a first-hand experience of challenges such as lack of basic service delivery and lack of participation in political interest in my community. That gave me a passion to study Public Management as it teaches about the citizen involvement in public policy and how to improve public service delivery. While studying I have addressed the challenges practically towards the implementation through Human Resource, Financial and Office Management.
Overview
8
8
years of professional experience
Work History
RECEPTIONIST/SECRETARY
OFFICE OF THE MINISTER DEPARTMENT OF WOMEN, YOUTH AND PERSONS WITH DISABILITIES
04.2023 - 07.2024
- Receive, record and distribute all incoming and outgoing documents
- Respond to inquiries received from internal and external stakeholders and interface with internal and external clients
- Attending all received correspondence that are addressed to the office of the Minister
- Do all logistics and electronic files and making sure that all relevant documents are received for chief of staff's meetings
- Writing reports and taking minutes
- Co-ordinate appointments and meetings for the chief of staff and ensure that all documents needed are well prepared
- Administer matters such as leave registers and telephone accounts
- Handle the procurement of standard items such as stationary and refreshments
- Liaise with travel agencies to make travel arrangements for the staff of the office and the Minister
- Manage the effective flow of documents between the office of the Minister, Deputy Minister, and office of the Director
- Process the travel and subsistence claims of the staff in the office of the Minister
- Arrange meetings and events for the office of the Minister
- Ensure that the reception area is well organized, calls are answered and transferred to relevant officials
- Making travel bookings for regional, national, and international travel and administer the Subsistence &Travel claims for all the officials in the office
- Doing invoices for reimbursement of petty cash
- Electronic filling, photocopying, receiving calls, dispatching of documents
- Identify venues and invite role players for meetings that take place in the office of the Minister.
ADMINISTRATION ASSISTANT
OFFICE OF THE MINISTER OF DEPARTMENT OF COOPERATIVE GOVERNANCE AND TRADITIONAL AFFAIRS
02.2023 - 03.2023
- Organizing, maintaining diaries, and making appointments for chief of staff
- Organizing and attending meetings and making sure that the chief of staff is well prepared for meetings and engagements
- Making travel bookings for regional, national, and international travel and administer the Subsistence &Travel claims for all the officials in the office
- Electronic filling, photocopying, receiving calls, dispatching of documents
- Doing invoices for reimbursement of petty cash
- Do all logistics and electronic files and making sure that all relevant documents are received for chief of staff's meetings
- Writing reports and taking minutes
- Manage the effective flow of documents between the office of the Minister, Deputy Minister, and office of the Director-General
- Work with the administrative secretary on management of submissions that are received in the office and must be signed by the Minister.
MINISTRY INTERN
DEPARTMENT OF COOPERATIVE GOVERNANCE AND TRADITIONAL AFFAIRS
09.2020 - 01.2023
- Organizing and attending meetings and making sure that the chief of staff is well prepared for meetings and engagements
- Organizing, maintaining diaries, and making appointments for chief of staff
- Manage the effective flow of documents between the office of the Minister, Deputy Minister, and office of the Director-General
- Work with the administrative secretary on management of submissions that are received in the office and must be signed by the Minister
- Writing reports and taking minutes
- Ordering stationery and distribute to officials
- Register and receive letters, documents, and complains from the public and distribute to the relevant officials
- Make travel bookings for regional, national, and international travel and administer the Subsistence &Travel claims
- Electronic filling, photocopying, receiving calls, dispatching of documents
- Doing invoices for reimbursement of petty cash
- Attend and record all received correspondence to excel spreadsheet
- Administer CWP wage payments
- Verify the personal and payment information of all new CWP participants
- Record all National Council of Provinces (NCOP) and National Assembly (NA) parliamentary questions that are received from the units and ensure that they are duly attended and submit them according to parliamentary calendar for tabling
- Support the parliamentary Officer in preparing the cabinet files that serve at the cabinet committees and cabinet and ensure that they are distributed in time
- Formed part of the launch of the groundbreaking partnership between COGTA and UN on implementation of the District Development Model in OR Tambo District at Eastern Cape as part of protocol task team
- Compiled research of district profiles for the (DDM)
- Formed part of Northwest Presidential Imbizo as a protocol task team.
ADMIN CLERK
BALESENG JUNIOR SECONDARY SCHOOL
03.2016 - 05.2016
- In-Service Training
- Receiving and recording memorandums
- Stakeholder engagement (Suppliers, Parents and Learners)
- Preparation of parent's meetings, Typing minutes and question papers
- Render general administrative support e.g., Faxing and scanning, Making, and receiving calls.
Education
B TECH PUBLIC MANAGEMENT - undefined
TSHWANE UNIVERSITY OF TECHNOLOGY
NATIONAL DIPLOMA PUBLIC MANAGEMENT - undefined
TSHWANE UNIVERSITY OF TECHNOLOGY
MATRIC - undefined
LOVUNYWA SECONDARY SCHOOL
SHORT COURSE: BREAKING BARRIERS TO ENTRY INTO THE PUBLIC SERVICE - undefined
NATIONAL SCHOOL OF GOVERNMENT
Skills
Computer literate (MS word, Power Point, Excel, and Outlook)
Ability to work independently and in a team
Knowledge of Batho Pele principles
Public Finance Management Act (PFMA)
Good interpersonal skills
Ability to communicate well with people at different levels
Able to work under pressure and multitask
Time management skills
Well organized and Work deliver
Effective administrative skills
Client orientation and customer focus
Good telephone etiquette
Race
African
Id
9402070828081
Driverlicense
code 10
Personal Information
- Gender: Female
- Nationality: South African
References
- Ms. Makholofelo Makhakhasi, Administrative Secretary, 073 835 2857/ 066 080 6250, Makholofelo.Makhakhasi@dwypd.gov.za, Department of Women Youth and Persons with Disabilities
- Ms. Thokozani Mhlongo, Chief of Staff, 012 334 0604/ 083 708 9790, mathom@cogta.gov.za, Department of cooperative Governance and Traditional Affairs
- Mr. Mpho Motaung, Senior Administrative Clerk, 012 793 0043, Baleseng Junior Secondary School
Timeline
RECEPTIONIST/SECRETARY
OFFICE OF THE MINISTER DEPARTMENT OF WOMEN, YOUTH AND PERSONS WITH DISABILITIES
04.2023 - 07.2024
ADMINISTRATION ASSISTANT
OFFICE OF THE MINISTER OF DEPARTMENT OF COOPERATIVE GOVERNANCE AND TRADITIONAL AFFAIRS
02.2023 - 03.2023
MINISTRY INTERN
DEPARTMENT OF COOPERATIVE GOVERNANCE AND TRADITIONAL AFFAIRS
09.2020 - 01.2023
ADMIN CLERK
BALESENG JUNIOR SECONDARY SCHOOL
03.2016 - 05.2016
B TECH PUBLIC MANAGEMENT - undefined
TSHWANE UNIVERSITY OF TECHNOLOGY
NATIONAL DIPLOMA PUBLIC MANAGEMENT - undefined
TSHWANE UNIVERSITY OF TECHNOLOGY
MATRIC - undefined
LOVUNYWA SECONDARY SCHOOL
SHORT COURSE: BREAKING BARRIERS TO ENTRY INTO THE PUBLIC SERVICE - undefined
NATIONAL SCHOOL OF GOVERNMENT