THANDEKILE GLORIA MHIZE

• Do weekly plan for supervisor
• Process weekly report
• Answer telephone and pass the information to the right person
• Take the minute during the meetings
• Do travelling and subsistence claim NARYSEC participants
• Writing memorandum
• Make travel bookings arrangement for NARYSEC participants as they request
• Capturing application of NARYSEC participants on database
• Update files both manual and electronically for any information in alphabetical order
• Coordinate refreshments for the meeting

The office Assistant provides administrative support to ensure efficient office operations. This role involves a combination of clerical task, communication, and organization to facilitate smooth daily functions.

Key Responsibilities

• Expedited document processing with accurate data entry and timely filing.
• Assisted in financial tasks such as invoicing, expense tracking, and budget preparation to ensure accuracy.
• Coordinated meeting schedules and logistics, leading to smoother operations and better time management.
• Improved accuracy of meeting minutes, capturing detailed notes and distributing them promptly to relevant stakeholders.
• Created and maintained detailed records of all office activities.
• Reviewed files, records and other documents to obtain information to respond to requests.
• Managed incoming and outgoing correspondence, ensuring prompt and accurate delivery of information.