Thandeka Emelda Mabaso

Providing Administrative support by;

• Sourcing out and Ordering of Personal Protective Equipment (PPE);
• Co-ordinating of PPE distribution;
• Issuing of Purchase Requisitions (Via Concur)
• Placing stationery orders and facilitate distribution to ensure control of stock.
• Anticipating needs and work requirements of the team and being proactive to ensure efficiency and deadlines are met.
• Knowing whereabouts of the team to be able to deal with queries.
• Handling incoming communication within assigned scope and authority and referring matters to appropriate individuals for resolution.
• Coordinate inter-company annual diary and calendar order.
• Updating notice boards.
• Filing, scanning and printing.
• Reception relief.
• Purchase of office requirements.
• Co-Ordinating laundry with outside supplier.

Logistics Travel

• Arranging domestic and international travel and submit confirmation documents to relevant traveler timorously ie -Flights -Accommodation -Car Hire
• Arranging travel insurance.
• Investigating and resolving travel billing errors and problems.
• Attending to any travel changes and cancellations.
• Managing travel arrangements for overseas visitors including arranging local accommodation, booking venues for entertainment/ dinner and airport transfers.
• Processing of all credit card transactions for month end to match with all bookings made. -Getting relevant invoices -Requesting credit notes for refunds

Logistics- Trainings and meetings

• Sourcing, inspecting and selecting external and internal venues and book accordingly.
• Co- Ordinating relevant logistics for attendees and meeting owners e.g. -Travel arrangements, accommodation and car hire if needed. -Training and/or meeting material (Stationery, meals, handouts for attendees)
• Communicating arrangements to attendees.
• Maintaining electronic meeting rooms calendars where relevant.
• Booking venue for group dinners.
• Assisting with coordination of training sessions including printing of training material, registration and payments.
• Registering and paying for external training/ workshops/ seminars requirements where required

Responsibilities

• Request for quotations from suppliers
• Balancing of staff payments and time sheets
• Co-Ordinate schedule of the company drivers for all collections and deliveries.
• Filling out of tender documents
• Updating staff files
• Bookings for inspection for wood borer and soil poisoning
• Filing
• Stock record
• Dealing with staff queries
• Tele-sales

Reason for leaving – End of contract

Responsibilities

• Sales support
• Invoicing
• Order processing
• Processing quotations for customers
• Tallying up daily and monthly sales
• Attending telephone enquiries with customers
• Attending to all order requirements with customers
• Attending to all customer queries
• Training new staff
• Updating notice boards
• Filing
• Strong Admin

Reason for leaving – End of contract