Accounts Payable Clerk handling invoice matching, coding, and payment allocation across purchase orders, receiving documents, and vendor statements. Keeps Sage 300 records accurate by auditing bills, resolving 3–7 invoice and billing discrepancies per week, and supporting month-end close and audits. Supports internal teams with weekly cost-of-sales reporting and organized remittance follow-up.
Hi, I’m
THABISILE GEBE
Accounts Payable Clerk
Midrand
Summary
Overview
1
Certification
13
years of professional experience
Work History
Engine Room Systems
Accounts Payable Clerk
2026.03 - Current (5 education.months_Label)
Job overview
Engine Room Systems
Accounts Payable Clerk
2026.03 - Current (5 education.months_Label)
Job overview
- Compare purchase orders to invoices and distribute them to the proper department head for approval.
- Audit bills for errors and correct as necessary.
- Attach bills to purchase orders and receiving documents.
- Processing approved invoices in the computer, and balances the open invoices to the computer listing.
- Ensure the charging amount by coding invoices correctly.
- Reconciling all statements, request missing invoices, and make adjustments as necessary.
- Sending out remittances to suppliers upon request.
- Handling vendor enquiries, resolving billing disputes.
- Payment allocation.
- Sharing cost of sales reports with internal departments on weekly basis.
- Ensuring appropriate support documentation is obtained and attached to the invoices before payment is made.
- Maintaining organized records, assisting with month-end closing and supporting audits.
- Proficiency in Accounting Software:
- Sage 300
- Accounting Sage
- Microsoft Excel
- Microsoft Office Outlook
Kees Beyers Chocolate
Assistant Financial Analyst
2025.11 - 2026.02 (3 education.months_Label)
Job overview
- Pricing cupturing and updating expired pricelist report.
- Monitoring costing tracker.
- Collect, clean, and analyze financial data to identify trends and variances.
- Help maintain and update financial models and spreadsheets.
- Ensure accuracy and consistency of financial data and reports.
- Follow internal controls, compliance guidelines, and confidentiality standards.
- Collaborate with accounting, operations and other business teams.
- Processing of short dated and expired stock reports.
- TOOLS AND SOFTWARE:
- Microsoft Excel, SQL / SSRS, XLOOKUP, SageX3, Pivot tables and Filters.
- SKILLS AND PROFESSIONAL TRAITS:
- Team collaboration, Curiosity and willingness to learn. Strong attention to detail.
- Problem solving mindset, Confidentiality and ethical judgment, Adaptability in fast-paced environments, Proactive approach to identifying issues and improvements.
Kees Beyers Chocolate
Invoicing Clerk
2023.09 - 2026.02 (2 education.years_Label & 5 education.months_Label)
Job overview
- Maintain accurate records of all invoice transactions in the accounting system.
- Collaborate with the finance department to ensure timely processing of credits and returns.
- Ensure compliance with company policies and procedures in all invoicing processes.
- Filing all processed sales order.
- Assist in the reconciliation of any discrepancies related to invoices and orders.
- Process inter-company invoicing and ensure sales orders, picking slips, and price checks are accurate.
- Maintain order delivery dates on the system and follow up on overdue orders to ensure timely processing and delivery.
- Escalate discrepancies and provide feedback to the sales team regarding order processing and potential billing issues.
- Efficiently manage electronic downloads and processing of orders through retailer's portals and maintain accurate order pricing within Sage X3 system.
- Ensure all EDI orders are accurately downloaded and match with the accounting system.
- Execute comprehensive invoicing processes, ensuring accurate cases quantities and inter-company billing through retailer portals, while maintaining adherence to departmental protocols.
- Facilitate administrative duties such as the processing of stock returns and credit requests and ensure thorough documentation and communication with finance and sales departments regarding order status and discrepancies.
- Verify invoice details, including accounts codes and pricing, to ensure accurate processing and documentation.
- Operating switchboard from time to time.
- Delivery note processing.
- Delivery schedule monitoring.
- Updating customers for ETA regarding their orders.
Kees Beyers Chocolate
Quality Controller
2019.03 - 2023.08 (4 education.years_Label & 5 education.months_Label)
Job overview
- Implemented quality training programs for staff to enhance food safety awareness and compliance.
- Evaluated production outputs to ensure adherence to predefined quality standards and specifications.
- Conducted regular sensory evaluations to support new product development initiatives.
- Performed equipment verification checks on scales, thermometers, and other essential quality control tools.
- Executed comprehensive internal audits to identify and report non-conformances within production processes.
- Led investigations into non-conformities and customer complaints, providing insightful solutions.
- Verified product quality through thorough inspections, ensuring compliance with industry standards and specifications.
- Implemented robust traceability and documentation systems for effective tracking and management of component and product batches.
- Developed and maintained comprehensive documentation for quality control procedures and protocols, ensuring consistent compliance across all departments.
- Implemented streamlined processes for daily water chlorination and microbiological sampling, enhancing overall product safety and quality.
- Regularly updated and refined quality assurance systems based on audit findings, contributing to improved efficiencies and reduced non conformities across operations.
- Knowledge of FEFO and FIFO.
- Knowledge of QMS.
- Knowledge of HACCP.
- Verified and maintained records of internal and external lot or batch numbers to ensure compliance with quality standards.
Kees Beyers Chocolate
Production Assistant
2015.02 - 2019.02 (4 education.years_Label)
Job overview
- Assisted in coordinating production schedules to ensure timely completion of projects.
- Worked closely with production managers to maintain efficient workflows and successful project execution.
- Facilitated communication between production teams and other departments to streamline operations.
Menzies Aviation
Handling Agent
2013.07 - 2013.12 (5 education.months_Label)
Job overview
- Coordinated with airline teams to ensure accurate baggage handling and timely delivery for departing and arriving flights.
- Conducted regular inspections and quality checks to ensure compliance with airline safety and security standards.
- Communicated with ground crew and gate agents to resolve any issues related to baggage discrepancies or lost items.
Education
IQ Academy
Logistics and Transport Management
2025-12
University Overview
Kees Beyers Chocolate
Pest Control Certificate
2022-09
University Overview
Menzies Aviation
Dangerous Goods Certificate
2013-07
University Overview
Tshwane North College
Financial Management N6
2011-07
University Overview
Sandy Majeke High
National Senior Certificate
2006-12
University Overview
Skills
Strong numeracy and communication skills, attention to detail and ability to work independently, collaboratively and methodically
High level of accuracy
Knowledge of accounting principles
Proficiency in data entry and excellent customer service
Excel generated weekly report on outstanding sales orders
Strong attention to detail with excellent problem-solving skills
Self-Starter who takes initiative and enjoys ownership of tasks
Comfortability working in a fast-paced, dynamic environment
Microsoft Ware Excel
Word
SageX3
Internet and Email
Certification
Police Clearance Certificate, Available
References
References
- Onele, Mgwili, Assistant Accountant, 0796710290, Engine Room Systems, Onele Mgwili - Engine Room Systems, Assistant Accountant, Engine Room Systems
- Juanita, Jamneck, Regional Sales Manager, Juanita@beyerschocs.co.za, 0716872341 / 0110577611, Kees Beyers Chocolate, Juanita Jamneck - Kees Beyers Chocolate, Regional Sales Manager, Kees Beyers Chocolate
- Thabile, Sikhosana, Quality Assurance Manager, Thabile@beyerschocs.co.za, 0730777874 / 0110577600, Kees Beyers Chocolate, Thabile Sikhosana - Kees Beyers Chocolate, Quality Assurance Manager, Kees Beyers Chocolate
- Lowina, Buamgard, Financial Analyst, 0823071325, Kees Beyers Chocolate, Lowina Buamgard - Kees Beyers Chocolate, Financial Analyst, Kees Beyers Chocolate
Accomplishments
Accomplishments
- Improved efficiency and accuracy.
- Increased processing speed.
- Managed high volume of paperwork.
- Improved client communication.
- Reduced outstanding debts.
- Maintained accurate records.
Timeline
Accounts Payable Clerk
Engine Room Systems
2026.03 - Current (5 education.months_Label)
Accounts Payable Clerk
Engine Room Systems
2026.03 - Current (5 education.months_Label)
Assistant Financial Analyst
Kees Beyers Chocolate
2025.11 - 2026.02 (3 education.months_Label)
Invoicing Clerk
Kees Beyers Chocolate
2023.09 - 2026.02 (2 education.years_Label & 5 education.months_Label)
Quality Controller
Kees Beyers Chocolate
2019.03 - 2023.08 (4 education.years_Label & 5 education.months_Label)
Production Assistant
Kees Beyers Chocolate
2015.02 - 2019.02 (4 education.years_Label)
Handling Agent
Menzies Aviation
2013.07 - 2013.12 (5 education.months_Label)
Sandy Majeke High
National Senior Certificate
Tshwane North College
Financial Management N6
Menzies Aviation
Dangerous Goods Certificate
Kees Beyers Chocolate
Pest Control Certificate
IQ Academy
Logistics and Transport Management