Thabisa Magoda

• Provide administrative support for the Office of the Registrar as well as other team or project leaders
• Provide an interchangeable flow of service in the office and stand in the absence of other administrative support
• Handling office correspondence and facilitating information sharing
• Diary management and activities relating to travel arrangements (flights, accommodation, typing of itineraries, etc.)
• Internal and external client liaison
• Reception and receiving of guests
• Processing of payment requests, ordering of stationery and equipment as well as assets control
• Assists with budget administration
• Coordination of bookings of venues and overseeing boardrooms
• Co-ordinate the arrangements of events, workshops, and meetings (catering, bookings, equipment, materials)
• Maintain an efficient filing system and records
• Coordinate all job requests for repairs, technical support, and IT services
• Ability to work efficiently under pressure and without supervision
• Maintain a high level of confidentiality.

• General Secretarial and administrative support to the office
• Manage travel arrangements for ethics committee members
• Planning of Committee video conferences and other meetings
• Assist with minute-taking
• Purchasing of office equipment and other supplies
• Maintaining asset register
• Responding to general ethics queries, both internal and external
• Maintain accurate records of current approved studies and reviews
• Assist with the implementation of InfoEd.

• Render secretarial and administrative support functions
• Type reports, letters, and memorandums and monitor the flow of documents to the office of the Cluster Commander
• Manage the diary, receive, and host visitors of the Cluster Commander
• Arrange travelling and subsistence allowance for the Cluster Commander.

• Supported administrative staff with timely completion of daily tasks, ensuring smooth office operations.
• Supported event planning initiatives through venue sourcing, material preparation and logistics coordination resulting in successful gatherings.
• Developed strong communication and organizational skills through working on group projects.
• Contributed to the success of projects by conducting thorough research and compiling relevant information for use by team members.
• Promptly received and forwarded incoming communications, such as phone calls, emails, and letters, to appropriate staff.

 Leave Clerk – support personnel and management in the administration of leave; administer the
process of leave application
 Forms for all categories of leave daily.
 capture leave application forms daily within 14 days of when leave starts.
 administer the process of application information on the PERSAP system for AWOL and
unpaid leave for employees received.
 Call taker – Ensure and maintain a quick reaction time when answering a 10111 telephone line.
 take the correct full details of the complainant, capture them in the system immediately, and prioritize complaints accordingly.
 know the complaint codes used by the police and their meaning.
 Trace and follow the information on the data.
 report any serious incidents that are registered to the dispatcher.
 Dispatcher – Record vehicles and crew on the network and ensure there is discipline.
 prioritize complaints and dispatch them to police patrol vehicles.
 organizing necessary role players in serious crime scenes.