Summary
Overview
Work History
Education
Skills
Additional Information
Software
Certification
Timeline
BusinessAnalyst
Thabile Ngwenya

Thabile Ngwenya

Executive Assistant & Events Coordinator
22 Acacia Street, Sagewood Lifestyle Apartments , Midrand 1687

Summary

  • Detail-oriented team player with strong organizational skills. Ability to handle multiple projects simultaneously with a high degree of accuracy.
  • To seek and maintain full-time position that offers professional challenges utilizing interpersonal skills, excellent time management and problem-solving skills.
  • Organized and dependable candidate successful at managing multiple priorities with a positive attitude. Willingness to take on added responsibilities to meet team goals.


Overview

13
13
years of professional experience
5
5
years of post-secondary education
7
7
Certificates

Work History

Executive Assistant to the Head of Sales SA

Sun Pharma PTY LTD
Centurion (Tshwane)
10.2019 - 11.2022
  • Administration of the Repwise System for the whole Sales team.
  • Responsible for the logistical support, Event Coordination of the National Sales Conferences and Quarterly CycleMeetings (Including flights and accommodation bookings for the South African and International Sales team)
  • Administration of the Innervation Rewards system (Loading Money to customers cards for Marketing Fees and managing the account itself being the only Primary administrator).
  • Events coordination for the Sales Team.
  • Processing and liaising with the distribution company for 3rd party orders that needs to be delivered to pharmacies. Hospitals, Dr’s etc
  • Allocation and distribution of marketing material to the SA Sales team (courier to SA regions).
  • Prepare documentation for payment of vendors, consultants and suppliers; submit documentation and enter request for payment into accounting system; approves transactions; respond to inquiries from accounts payable and payees using the SAP and Concur System
  • Process invoices based on the yearly budget and allocation to the correct GL accounts and cost centres.
  • Manage schedules in different time zones and coordinate domestic/international travel and logistics.
  • Prepare Board packs, materials and presentations for meetings and set up meeting rooms.
  • Responsible for the administration of the SAP Concur expenses system.
  • Provide support and processing PO’s / Invoices on SAP.
  • Answer and triage phone calls for intake team.
  • High level administrative support to the Head of Sales, Regional Managers and Sales Representatives, including providing copies, maintaining files and updating shared files on the server.
  • Preparing of Wholesaler Stock reports for everyday circulation to the sales team.
  • Assist HR with the on boarding and training for new Reps.
  • Assist with planning department meetings and events including support for agendas and meeting minutes.
  • Provide support preparing various corporate documents utilizing MS Word, PowerPoint, Excel, MS Teams, and GoTo Meetings , Teams Meetings (Virtual).
  • Manage multiple calendars within MS Outlook.


Executive Assistand to the Head of HR SA

Sun Pharma PTY LTD
Tshwane (Centurion)
07.2018 - 10.2019
  • Prepare reports and presentations for internal communications.
  • Provide orientations for new employees by sharing on boarding packages and explaining company policies.
  • Process employees’ requests and provide relevant information.
  • Coordinate HR projects, meetings and training seminars.
  • Collaborate with the Recruiter to post job ads on careers pages and process incoming resumes.
  • Maintained employee records (soft and hard copies).
  • Update HR databases (e.g. new hires, separations, vacation and sick leaves).
  • Assist in payroll preparation by providing relevant data, like absences, bonus and leaves.
  • Prepare paperwork for HR policies and procedures.
  • Manage the department’s telephone centre and address queries accordingly.
  • Coordination of the company wellness days.
  • Coordinate the development of interview panels.
  • Administer the screening process for all new hires to include background checks, pre-employment drug screens and driver’s license checks prior to their start date
  • Gained extensive knowledge in data entry, analysis and reporting.

Senior Event Coordinator

Anzomode PTY LTD
Johannersburg
10.2016 - 07.2019
  • Managed administrative logistics of events planning, event booking, and event promotions.
  • Coordinated schedules and timelines for events.
  • Performed event coordination for larger parties and gatherings.
  • Managed event logistics and operations.
  • Identify the client’s requirements and expectations for each event.
  • Liaise with vendors, exhibitors, and stakeholders during the event planning process to ensure everything is in order.
  • Managed all event set-up, tear down, and follow-up processes.
  • Maintained event budgets.
  • Managing and overseeing events on the day of, including problem-solving, welcoming guests, directing event set-up, communicating with staff, and organizing vendors.
  • Communicating with the marketing team to create effective advertisements for each event, and when necessary, crafting marketing materials such as print and Internet advertisements for individual events.
  • Anticipating and planning for different scenarios.
  • Administration of tender bidding's, submissions and coordination.
  • Book venues, entertainers, photographers, and schedule speakers.
  • Conduct final inspections (Dry Run) on the day of the event to ensure everything adheres to the client’s standards.
  • Assess an event’s overall success and submit findings.

Executive Assistant to the EXCO Team

888 Vision PTY LTD (Mining)
Johannersburg
02.2014 - 10.2016
  • Diary Management: Schedule meetings, organize and maintain calendars with the ability to understand and anticipate challenges facing leadership executives and be able to manage/reschedule priorities effectively and proactively.
  • Facilitating and preparing all types of correspondences including but not limited to : acting independently, including letters, memorandums, agendas, reports, additional documents needed including composing, proofreading, formatting and editing documents into client ready deliverable(s).
  • Handle sensitive/confidential information requiring a high level of discretion, with a full understanding of the POPI act.
  • Cultivate relationships and maintain contact with external clients on behalf of internal clients.
  • Do all administrative duties for all Executives on an executive level including but not limited to typing, faxing, scanning, and emails.
  • Good understanding of good governance principles and stakeholder relations and cultivate relationships with both
    internal and external relationships.
  • Manage all departmental entertainment/event planning. Work with external vendors, manage budgets have the ability to conceptualize, create and deliver on all aspects for a world-class presentation/ experience.
  • Event, logistic and meeting coordination for the company.
  • Prepare and reconcile expenditure reports with the aim of monitoring expenditure closes so as to combat fruitless and wasteful expenditure in line with the PFMA.
  • Ensure internal relations are in adherence to good governance practices, principles of good ethics being promoted in line with the organizations structure and the organizations functional areas.
  • Coordinate all aspects of travel arrangements for both domestic and international business travel including but not limited to booking flights, hotel and local transportation, providing agendas and itineraries and arranging passport/visa requirements if necessary. Including documenting and tracking all itineraries on calendars so team is fully aware of one another’s movement and production.
  • Take care of all the mining site admin responsibilities.
  • Exercising a high level of professionalism.

Executive Assistant & Office Manager

AGB Mathe Business
Durban
01.2011 - 02.2014
  • Arrange schedules to make sure all the seniors get to the meetings on time.
  • General administration duties such as filing, faxing, scanning, and e-mailing.
  • Organizing travelling arrangements through company’s travel agent and preparing compile travel itineraries.
  • Correspondence and workflow as well as the typing and drafting of documents which includes Powerpoint presentations and excel Spread sheets.
  • Preparing reports and correspondence.
  • Processing mail, screening calls and answering enquiries.
  • Attendance of meetings and organizing meetings.
  • Transcribing dictation of documents.
  • General secretarial functions including, but not limited to typing, printing, faxing, e-mailing, binding documents.
  • Management of Department meetings and events for HOD’s and their team.
  • Management of travelling bookings.
  • Prepare Presentations for the Department.
  • Diary management including arranging meetings.
  • Provide secretarial administrative support to senior financial advisor.
  • Running personal errands and arranging personal appointments.
  • Diary management on a daily basis.
  •  Filtering of e-mails by sorting incoming correspondences and preparing correspondence on senior’s behalf.

Education

High School Diploma -

Intuition College
Pietermaritzburg
01.2001 - 12.2005

Professional Certificate - Human Resources Management

SAGE University
Johannersburg

Skills

    Admin Of the year Award

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Additional Information

I have a code 8 Drivers License and my own car.



Software

SAP

SAP Concur

Microsoft Office

Repwise

Innervation

Certification

Introduction to Sage 300 People HR

Timeline

Executive Assistant to the Head of Sales SA

Sun Pharma PTY LTD
10.2019 - 11.2022

Executive Assistand to the Head of HR SA

Sun Pharma PTY LTD
07.2018 - 10.2019

Senior Event Coordinator

Anzomode PTY LTD
10.2016 - 07.2019

Executive Assistant to the EXCO Team

888 Vision PTY LTD (Mining)
02.2014 - 10.2016

Executive Assistant & Office Manager

AGB Mathe Business
01.2011 - 02.2014

High School Diploma -

Intuition College
01.2001 - 12.2005

Professional Certificate - Human Resources Management

SAGE University

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Thabile NgwenyaExecutive Assistant & Events Coordinator