Summary
Overview
Work History
Education
Skills
Experience years
Personal Information
Cover Letter
Timeline
Generic

Tebogo Johannes Malapela

Administrative Assistant And Acting Personal Assistant
Duvha Park

Summary

I am enthusiastic about the opportunity to apply for the Administrative Assistant position. I discovered this job listing and am eager to bring my skills and experience to your esteemed company. I am confident that I am a great fit for this role due to my eagerness to learn and my excitement about the opportunities it offers. With 6 years of experience as an Administrative Assistant at the Department of Higher Education and Training - Gauteng CET College, I have honed my skills in coordination, communication, and organization. My educational background includes an NQF Level 4 in Office Administration, N6 Diploma in Management Assistant and ongoing studies towards a Bachelor of Public Management. I am proficient in advanced Excel, digital marketing, and have completed courses in moderation and assessment. I am excited about your company because I share its values and commitments. I am eager to be part of your day-to-day operations and contribute to your success. I bring energy, attention to detail, and a passion for excellence to every task. I am very interested in the Administrative Assistant position and believe my qualifications align well with your needs. I am available for an interview at your earliest

convenience.

Dedicated Personal Assistant with excellent experience in industry. Maintains professional appearance and demeanor and expertly completes assigned tasks with focus on quality. Dependable and quick-learning team player with effective communication and organization skills.

Overview

7
7
years of professional experience
4042
4042
years of post-secondary education
4
4
Languages

Work History

Personal Assistant

Gauteng CET College
08.2024 - Current
  • Assisted in the preparation of presentations and reports, contributing to well-informed decision making.
  • Responded to emails and other correspondence to facilitate communication and enhance business processes.
  • Contributed to a positive work environment through professional demeanor and strong interpersonal skills.
  • Maintained confidentiality and discretion while handling sensitive information relevant to company operations.
  • Served as first point of contact for incoming visitors or phone calls, ensuring prompt responses or directing inquiries appropriately.
  • Maintained appropriate filing of personal and professional documentation.
  • Aided executive in personal tasks such as scheduling appointments or running errands when needed.
  • Monitored expenses closely, maintaining an organized filing system for easy access to financial records.
  • Displayed absolute discretion at handling confidential information.
  • Improved time management of the executive through effective prioritization and organization of tasks.
  • Managed travel arrangements including flights, accommodations, and itineraries for smooth business trips.
  • Coordinated events and functions with attention to detail ensuring successful execution.
  • Accomplished project deadlines by assisting with task completion whenever required.
  • Used discretion when handling confidential information.
  • Supported executive in achieving goals by proactively anticipating needs and addressing concerns promptly.
  • Provided research assistance on various projects, leading to informed decisions based on accurate information.
  • Facilitated smooth office operations by managing supplies inventory and overseeing maintenance requests.
  • Contributed to strategic planning sessions, prepared comprehensive meeting minutes for future reference.
  • Streamlined communication, acted as primary point of contact between executives and internal/external stakeholders.
  • Boosted team morale, organized team-building activities that fostered positive work environment.
  • Reinforced brand consistency, oversaw updates to company website and social media profiles.
  • Enhanced client satisfaction, meticulously arranged client meetings and followed up on action items.
  • Enhanced executive productivity by managing complex calendars and scheduling high-level meetings.
  • Improved stakeholder communication, crafted and distributed concise briefing materials for executive presentations.
  • Increased efficiency with organization of travel itineraries, ensuring seamless business trips.
  • Facilitated smoother daily operations by promptly addressing and resolving administrative issues.
  • Reduced operational costs, negotiated with vendors to secure competitive rates for office supplies.
  • Participated in team meetings and staff training sessions.
  • Entrusted to handle confidential and sensitive situations in professional matter.
  • Handled incoming mail, bills and invoices and completed appropriate actions.
  • Maintained confidentiality, handled sensitive information with discretion and integrity.
  • Improved organizational culture, initiated wellness program that promoted work-life balance.
  • Improved document management, established systematic filing system that accelerated information retrieval.
  • Monitored and reported any changes in clients' physical and mental health.
  • Developed and implemented activities to improve clients' quality of life.
  • Maintained entire family's schedule and organized events.
  • Encouraged clients to take part in activities tailored to individual needs.

Administrative Assistant

Department of Higher Education and Training -Gauteng CET College
01.2018 - 07.2024
  • Spearheaded coordination for the Student Representative Council, ensuring meticulous drafting and quality assurance of memoranda
  • Orchestrated preparation for key meetings including Academic Board, SRC, and Student Support Services Lectures
  • Developed comprehensive college Prospectus and Academic Calendar publications
  • Analyzed and compiled detailed Results Analysis for associated Centres within the College
  • Provided guidance on enrolment procedures and certificate acquisition post-study completion
  • Crafted and disseminated a wide array of email correspondence, memos, letters, and registration forms
  • Efficiently organized and managed appointments for the Manager, optimizing their schedule
  • Established and maintained an effective filing system, enhancing document management
  • Served as a primary liaison for both internal and external stakeholders, ensuring seamless communication
  • Diligently submitted and reconciled expense reports, ensuring financial accuracy
  • Collaborated with executive and senior administrative assistants to address and fulfill senior management requests and inquiries
  • Coordinated travel arrangements and meticulously managed the Manager's diary for optimal time management

Education

NQF LEVEL 4 - OFFICE ADMINISTRATION

TSHWANE SOUTH TVET COLLEGE

N6 - MANAGEMENT ASSISTANT

SOUTH WEST TVET COLLEGE

ADVANCED EXCEL CERTIFICATE - undefined

EXECUTRAIN

BACHELOR OF PUBLIC MANAGEMENT - undefined

RICHFIELD GRADUATE INSTITUTE OF TECHNOLOGY

Skills

Communication

Experience years

6

Personal Information

  • Date of Birth: 05/01/92
  • Nationality: South African
  • Driving License: C1

Cover Letter

09/01/24 - 12/01/24, To Whom It May Concern, I am enthusiastic about the opportunity to apply for the Administrative Assistant position. I discovered this job listing and am eager to bring my skills and experience to your esteemed company. I am confident that I am a great fit for this role due to my eagerness to learn and my excitement about the opportunities it offers. With 6 years of experience as an Administrative Assistant at the Department of Higher Education and Training - Gauteng CET College, I have honed my skills in coordination, communication, and organization. My educational background includes an NQF Level 4 in Office Administration, N6 Diploma in Management Assistant and ongoing studies towards a Bachelor of Public Management. I am proficient in advanced Excel, digital marketing, and have completed courses in moderation and assessment. I am excited about your company because I share its values and commitments. I am eager to be part of your day-to-day operations and contribute to your success. I bring energy, attention to detail, and a passion for excellence to every task. I am very interested in the Administrative Assistant position and believe my qualifications align well with your needs. I am available for an interview at your earliest convenience. YOURS SINCERELY, TJ Malapela

Timeline

Personal Assistant

Gauteng CET College
08.2024 - Current

Administrative Assistant

Department of Higher Education and Training -Gauteng CET College
01.2018 - 07.2024

ADVANCED EXCEL CERTIFICATE - undefined

EXECUTRAIN

BACHELOR OF PUBLIC MANAGEMENT - undefined

RICHFIELD GRADUATE INSTITUTE OF TECHNOLOGY

NQF LEVEL 4 - OFFICE ADMINISTRATION

TSHWANE SOUTH TVET COLLEGE

N6 - MANAGEMENT ASSISTANT

SOUTH WEST TVET COLLEGE

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Tebogo Johannes MalapelaAdministrative Assistant And Acting Personal Assistant