Tebogo Ida Moroka
Project Administrator
2 Hendrick Potgieter Street, Extention 10, Emalahleni
Summary
PERSONAL SUMMARY Dedicated, focused, organised individual with the 17 years of experience in administration support, of which for 3 years I was an admin assistant to the project manager from 2005 to 2007, in the year 2008 got a promotion to being a project officer for 3 years until end of 2011, from 2012 I moved to a position of project administrator to date. My current responsibilities ranges form administration support, information management and rendering office support to Director REID and project team. I possess an adequate experience and background in office administration and my experience and knowledge balances my educational background cutting across the following project management, financial management, planning and organisation as well as facilitation. EXPERTISE Communication Skills Report Writing Administration Presentation Supervision Facilitation
Overview
19
19
years of professional experience
1
1
Language
Work History
Project Officer : Administrator
Department of Agriculture
Pretoria
01.2012 - Current
- Directorate : Rural Enterprise and Industrial Development (REID, Conduct filling, sorting, photocopying, faxing and indexing of all team files and documents
- Respond to enquiries internally and externally
- Organize and maintain the manager’s diary and prioritizing meetings
- Make necessary logistical arrangements and distribution of notices, minutes and agenda of meetings and take minutes during the meeting
- Perform advanced typing of work for the managers
- Provide effective administration and office support for office Director REID and REID projects
- Responsible for updating and reporting on all REID projects in the EPMO system
- Responsible for project administration and systems for REID Gauteng Province
- Ensure effective flow of information and documentation to and from the office of the
- Director REID
- Ensured that project/procurement plan are updated and maintained
- Develop and update project database
- Organize and maintain the Director REID diary and prioritizing meetings
- Confirm appointments and remind project management team of their engagements
- Make necessary logistical arrangements for Director REID and project management team
- Send reminder to project managers alerting them of deadline dates
- Measure, record and report on progress outcomes of activities in relation to project/procurement schedule and plan
- Send invites ,prepare packs, distribution of notices, minutes of previous meeting and agenda for meetings and take minutes during the meeting
- Record and follow up on action items to ensure implementation within timeframes
- Arrange international and domestic travelling and accommodation for the Director REID and project management team
- Facilitate and coordinate all mails/communication system for REID projects
- Assist to analyse the project/procurement plan in order to identity risks associated to the project
- Analyse and interpret expenditure trends of projects in line with spending plan, advice project managers on adjustments and regarding over and under spending on the projects
- Monitor progress on project/procurement plan to ensure that implementation is as planned
- Preparing monthly, quarterly and annual presentations on information and project management
Project Officer
Department of Land Affairs
Pretoria
01.2010 - 01.2011
- Administrator 3 | 5
- Developed, implement and maintain correspondence and document management system
- Responsible for coordination, receipts, checking and submission of invoice to finance in order to facilitate payments within timeframes
- Ensuring that all original documents are filed according to the approved filing plan and update projects files every month
- Administer responses to internal and external clients and provide feedback regarding information matters
- Monitoring and keeping record of all urgent tasks and enquiries directed to Director REID and project management team and ensuring that they adhere to timeframes
- Budget controller for REID projects
- Compile and maintain the DMP for REID Directorate
- Compile and consolidate MTEF/ENE budget inputs and ensure that they in line with DMP and spending plan
- Analyse commitments, update reports and advise SCM accordingly
- Preparing monthly, quarterly and annual presentations on Information management, project management and SCM matters
- Ensuring that all files for REID projects are properly indexed, scanned and filed
- Ensure safekeeping all documentation in the office of the Director REID are in line with relevant legislation and policies
- Proper record keeping and administering of S&T claims and submissions, Commission on Restitution of Land Rights, Directorate : Post Settlement Unit, Drafted business plans for the use of land
- Assisted land reform beneficiaries to develop their projects
- Co-ordinated and facilitated monthly project steering committee meetings at different local municipalities
- Responsible for project planning, co-ordination and implementation
- Collected, captured and analysed data in relation to projects
- Organized and trained Land Reform beneficiaries
- Monitored and evaluated projects
- Assisted Land reform beneficiaries to get grants from different stakeholders
- Arranged and recorded meetings at various levels
- Prepared work plans and monthly reports for personal assessment;
- Identified and coordinated the drafting of terms of reference for project implementation
- Facilitated the appointment of service providers and coordinated milestones
- Developed communication strategy and ensured implementation thereof
- Ensure that all stakeholders were compliant, legitimate and well informed about project
- Facilitated community meetings in rural areas for rural development
- Organized meetings and workshops
- Facilitated the identification and establishment of local institutions (such as governance institutions, traditional institutions)
- Facilitated the conducting of skills audits at organizational level
- Facilitated partnerships with civil society organizations in building community institutions
Project Officer
Department of Land Affairs
Pretoria
05.2005 - 01.2009
- Commission on Restitution of Land Rights, Directorate : Settlement and Implementation, Liaising with stakeholders and communities concerning the status of the claims
- Attend public participation meetings for various municipalities (local and district);
- Organized meetings and workshops by sending invitation, letters, prepared agenda, attendance register and minutes taking
- Assess available documents and decide which documents are still outstanding
- Conducted field work research in rural areas regarding the background and circumstances of the removals and establishing the validity of the claims i.e
- Qualitative research (oral, archival, deeds, historical) and compiled research reports;
- Manage and coordinate the outcome of research
- Conduct option workshop with claimants
- Conducted verification workshop and captured verified information on verification forms and compile family tree information
- Capture and update project team screen reports and verification lists
- Facilitating community participation in projects and arranging meetings with beneficiaries and stakeholders
- Run negotiation through settlement phases and packaging of the claims using land rights policies and legislation
- Conducting pre-feasibility study and loco inspection on the farm
- Negotiate land claim purchase price or settlement
- Prepare Terms of References (TORs) for valuation
- Compile Section 42D on approved projects
- Administer responses to internal and external clients and provide feedback regarding land claims matters., 1
- Name and Surname: Mr Sandile Ngobese
- Cell Number : +27 82 461
Education
National Diploma - LITERACY, Tourism Management, Tourism Practice, Tourism Management, Tourism Development
Tshwane University of Technology
Matric - undefined
DA Mokoma High School
Certificate in Emotional Intelligence and Leadership - undefined
Certificate in Microsoft Excel Skills Programme, Adapt IT - undefined
Certificate in Effective Presentation Skills and Public Speaking - undefined
Southern Business
School
Certificate in Customer Care, ExecuPrime Training - undefined
Certificate in Strategic Planning, ExecuPrime Training - undefined
Certificate in Project Management, Regenesys Management - undefined
Skills
MS Office applications (Word, Excel, Power Point, Outlook)undefined
Additional Information
- ID No: , 801209 0479 087 License: Code B
Timeline
Project Officer : Administrator
Department of Agriculture
01.2012 - Current
Project Officer
Department of Land Affairs
01.2010 - 01.2011
Project Officer
Department of Land Affairs
05.2005 - 01.2009
National Diploma - LITERACY, Tourism Management, Tourism Practice, Tourism Management, Tourism Development
Tshwane University of Technology
Matric - undefined
DA Mokoma High School
Certificate in Emotional Intelligence and Leadership - undefined
Certificate in Microsoft Excel Skills Programme, Adapt IT - undefined
Certificate in Effective Presentation Skills and Public Speaking - undefined
Southern Business
School
Certificate in Customer Care, ExecuPrime Training - undefined
Certificate in Strategic Planning, ExecuPrime Training - undefined
Certificate in Project Management, Regenesys Management - undefined
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