Tebogo Phofa
Administrative Financial Clerk
Johannesburg,GP
Summary
I'm the go to individual for companies in need of an all-rounded Enthusiastic Finance and administration clerk eager to contribute to team success through hard work, attention to detail and excellent organizational skills. Clear understanding of organizational policies and standard operating procedures including training in coding and digital marketing. Motivated to learn, grow and excel in an industry incorporating digital marketing. I have 3 years experience in Administration and office management accompanied with strong financial skills, including a background and qualification in Advertising management.
Overview
17
17
Certifications
9
9
years of post-secondary education
8
8
years of professional experience
Work History
Banking Clerk
Frame leisure trading
Johannesburg
11.2018 - Current
- Compiling daily cash reconciliations for all moneys made by the Stores.
- Ensuring moneys are banked and monitoring accuracy of both cash and card transactions.
- Daily reconciliation for cards including FNB and Standard Bank Handling banking for over 40 stores countrywide.
- Daily auditing of banking balances and discrepancies.
- Capturing transactions made by the stores via Tell X Uploading bank statements for both FNB and Standard Bank Filing all original banking hard copies for all stores every 3 months.
- Submitting daily cash report and reconciliations to the Financial Manager, General manager & CEO.
- Tracing overcharges and exchanges and verifying manual sales are captured correctly.
- Daily cash up of all cash registers Reconcile and report on daily takings Investigate and report any irregularities in sales, payments, or credits Administer and replenish petty cash Fulfil limited Debtors function for Brackenfell, under strict guidance of Head Office Maintenance of account information by liaising with Head Office (data errors, change of names, addresses, contract information etc) Maintain and upkeep of recordkeeping and filing Assisting Branch Management with ad hoc tasks as required Relieving Cash & COD Clerk as needed Processing of cash book transactions and Petty Cash transactions.
- Update of Banking Confirmations and Bank Mandates Compiling evidence of overcharges and liaising with the financial manager in order to refund customer.
- Customer employee who can provide substance and consistency including dedication to any challenge in providing a quality service willingly eager to take on new responsibilities.
- Prepared bank deposits by compiling data from cashiers, verifying and balancing receipts and sending payment to banks.
- Operated computers programmed with accounting software to record, store and analyze information.
- Checked figures, postings and documents for correct entry, mathematical accuracy and proper codes.
Administrative Assistant
First Coast Technologies
Johannesburg
09.2016 - 08.2018
- Tracking of chargebacks on the bank statement First Coast technologies Admin assistant, Data Capturing, maintaining and controlling client’s personal credentials and information on ZOHO CRM Digital Filing of documents and spreadsheets General Admin tasks and packing boxes (inventory) Purchasing of office supplies Following all mandate/tasks given by the Administration Manager Travel and Accommodation bookings/arrangements.
- Check all receipts, claims are submitted and filed Handling phone queries and re-directing lines Direct communication with existing clients and prospective ones Acting as liaison between company and subcontractors.
- Inventory Management HR administrative duties.
- Devising and maintaining office systems, including data management and Filing.
- Screening enquiries and requests, and handling them as appropriate.
- Dealing with incoming communications Liaising with service providers.
- General administration, including maintenance of literature and infrastructure databases, filing systems, Inventories etc.
- Establishing and maintaining an effective electronic repository and keeping records up-to-date.
Administrative Clerk / Personal Assstant
Rotek Engineering
06.2012 - 06.2016
- Creating transport purchase orders Handling of complaints/enquiries from customers Distribute mail and interoffice memoranda Maintain payroll information by collecting, verifying, calculating, and entering employee timesheets, leave, attendance registers and other information for payroll processing.
- Ensure payroll records and personnel files are kept updated including archiving of files.
- Placing and receiving orders to replenish stocks as needed.
- Tracking shipments and coordinating internal stock transfers, as well as resolving delays.
- Cold calling Overseeing stock storage processes, including tagging, boxing, and labelling.
- Maintaining a steady flow of stock from storage to where it is needed.
- Performing regular inventory audits and keeping stock purchasing within budget.
- Maintain employee confidence and protect payroll operations by keeping information confidential.
- Ensuring tool sufficiency for teams going on site.
- Responsible for administration and reconciliation of petty cash Stocktaking and data capturing of stock results.
- Create language standards and rules for existing and new contracts.
- Identifying near misses (safety issues) Physical loading of PPE and tools.
- Ensuring that relevant documentation is available prior to audit.
- Ensuring completion of SLAs post audit.
- Storage and inventory management and maintenance Contract and policy amendments including notifying stakeholders.
- Verifying stock and inventory serial numbers referencing back to SAP Including quantity of required stock.
- Developing statements of work and requests for proposals Procurement duties, creating purchase orders and sourcing quotes.
- Capturing of working hours and leave applications including Overtime.
- SHEQ duties: Ensuring correct PPE is worn, purchasing of PPE and Helmets including overalls.
- Stocktaking.
- Purchasing of office equipment and stationery Follow up to guarantee contractual payments have been made.
- Reporting on status of contracts and policies.
- Asset and Stock Management.
- Daily invoicing of customers Weekly stocktaking of oil.
Education
Grade 12 -
Sir john Adamson high School
01.1999 - 01.2004
Diploma - advertising management, Marketing, Financial management
Varsity College
01.2005 - 01.2009
1 & 2, Strategic planning, Consumer and buyer behavior, Advertising research, Social media management, Communication Sciences 1& 2, Integrated marketing communications, Principles of copywriting and Production management. UCT Currently enrolled in a short course in Digital Marketing and - Social
Skills
COMMUNICATION
undefinedCertification
90%
Timeline
Banking Clerk
Frame leisure trading
11.2018 - Current
Administrative Assistant
First Coast Technologies
09.2016 - 08.2018
Administrative Clerk / Personal Assstant
Rotek Engineering
06.2012 - 06.2016
Diploma - advertising management, Marketing, Financial management
Varsity College
01.2005 - 01.2009
Grade 12 -
Sir john Adamson high School
01.1999 - 01.2004
1 & 2, Strategic planning, Consumer and buyer behavior, Advertising research, Social media management, Communication Sciences 1& 2, Integrated marketing communications, Principles of copywriting and Production management. UCT Currently enrolled in a short course in Digital Marketing and - Social
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