Tebogo Mokoena
Pretoria,Soshanguve
Summary
A highly competent secretary with 10 years’ experience in overseeing the communication office. Holding exceptional administrative skills that add value and save time. Committed to deliver high quality results with minimal supervision. Significant experience in completing multiple tasks simultaneously alongside handling large amount of sensitive data with professionalism and accuracy. Trusted to attend meetings with internal and external stakeholders. I am also self-motivated and self-driven and willing to learn new skills.
Overview
12
12
years of professional experience
Work History
Secretary (Communication Unit)
Gauteng Department of Health (Steve Biko Academic Hospital)
03.2014 - Current
- Compile sponsorship letters, presentations, internal notices, reports, draft letters
- Provide general administration work including typing, reports presentations, scheduling appointments typing minutes
- Handling of confidential documents and reports
- Organize meetings for committees and HOD
- Maintaining filing system to file and retrieve documents
- Ordering stationery for office using SAP
- Manage incoming and outgoing of documents
- Distribute previous minutes, agenda, task list and supporting documents
- Book and Organize yearly Meetings
- Making sure all relevant stakeholders have updated Calendar
- Compile and circulate attendance register
- Book Packing for visitors
- Ensure that travel arrangements are scheduled
- Diary Management and confirm appointments
- Drafting Memo/Internal Notice
- Keep record of expenditure, invoices and other financial commitments
- Assist in Monthly, Quarterly and Monthly Reports
- Customer service for internal and external stakeholders
- Preparing of S & T Claims.
Admin Clerk
Department of Infrastructure Development
11.2012 - 02.2014
- Performing patient administration duties in all section of patient administrative
- Register, Admitting and Discharging patients
- Billing patients using MEDICOM system
- Booking appointments for patients
- Requesting patients files at records and balancing stats every day for admission, discharge and transfer
- Daily collection of patient’s raw data
- Systematic daily filling of patient’s records & blood results
- Collection of revenue for service rendered
- Telephone etiquette and Data capturing
- Completion of RLSO1 and RLSO2
- Receiving stock and issuing stock on VA10 and VA11
- Participating in stock taking process
- Obtaining quotation from suppliers
- Sending RFQ (request for quotation) forms to suppliers for quotes.
Education
Bachelor of Administration -
UNISA
Pretoria05-2024
HC in Economics and Management Science -
UNISA
Pretoria05-2019
N5 Marketing Management -
Capricorn FET College
Polokwane07-2005
Matric -
Makgoka High School
Pretoria12-2000
Skills
- Minutes taking skills
- Executive & Administrative Support
- Stakeholder Relations & Communications
- Office Management
- Scheduling & Calendar Management
- Spreadsheets and Data Entry
- Computer skills
- Report Writing
- Basic Research Skills
References
- Mr. Owen Shabangu, Data Technologist, Steve Biko Academic Hospital, 072 062 8063, 012 354 2212, Owen.Shabangu@gauteng.gov.za
- Ms Lovey Mogapi, ASD Communication, Steve Biko Academic Hospital, 071 475 1011, 012 354 3886, Lovey.Mogapi@gauteng.gov.za
- Mr. Mogalatjane Mphahlele, ASD Horticulture, Steve Biko Academic Hospital, 012 354 1231, 071 506 3774, Mogalatjane.Mphahlele@gauteng.gov.za
Personal Information
Title: Secretary
Timeline
Secretary (Communication Unit)
Gauteng Department of Health (Steve Biko Academic Hospital)
03.2014 - Current
Admin Clerk
Department of Infrastructure Development
11.2012 - 02.2014
Bachelor of Administration -
UNISA
HC in Economics and Management Science -
UNISA
N5 Marketing Management -
Capricorn FET College
Matric -
Makgoka High School
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