Quickbooks
Hi, I’m
Tebello Mashinini
Finance Manager
Pimville
Summary
Results-driven Manager and Accountant with a Bcom Accounting degree. Experienced in leading teams to achieve financial goals while maintaining a compassionate approach. Skilled in financial reporting, analysis, and compliance. Focused on continuous improvement and team development.
Overview
14
years of professional experience
2
Certifications
Work History
Southern African Institute of Welding NPC
Finance Manager
04.2025 - Current
Job overview
- In-depth knowledge of financial systems, budgeting, and forecasting processes.
- Strong analytical skills with the ability to interpret complex financial data and trends.
- Expert knowledge of IFRS and other financial reporting standards.
- Excellent communication skills, with the ability to convey financial information to non-financial stakeholders.
- High proficiency in financial software (e.g., Sage, QuickBooks, or similar).
- Strong leadership abilities, with experience managing a finance team.
- Develop, implement, and continuously improve the company’s financial systems to ensure effective management and reporting of financial operations.
- Prepare and oversee the development of the company budget for the financial year, ensuring alignment with organisational goals.
- Monitor the budget throughout the year, reporting on deviations from the established budget, and providing detailed explanations for variances.
- Assist management in strategic planning by providing insights and recommendations based on financial data.
- Forecast cash flows and predict future financial trends to support decision-making.
- Prepare and present monthly management accounts, ensuring accuracy and timeliness.
- Ensure conformity with financial standards such as IFRS (International Financial Reporting Standards) and statutory compliance with local tax laws and regulations.
- Prepare financial statements for annual audits, ensuring readiness and compliance with audit requirements.
- Ensure the timeous submission of statutory reports, including UIF, PAYE, SDL, IRP5, IRP6, and IT14 submissions.
- Oversee SARS compliance, ensuring proper submission of documents such as IT34, IRP5, and IRP6.
- Manage BBBEE compliance and oversee the BBBEE audit process.
- Prepare trial balances, financial statements, and ensure the audit report is completed accurately.
- Develop financial management mechanisms to minimize financial risks and ensure the company’s financial stability.
- Formulate long-term business plans and collaborate with senior management to ensure financial strategies align with the company’s overall goals.
- Provide financial analysis and reporting to assist senior management in strategic decision-making.
- Conduct financial reviews to assess the company’s business performance against the established budget.
- Manage the company’s central supplier database (CSD), ensuring it is up-to-date and aligned with procurement policies.
- Oversee procurement processes, ensuring the purchase orders (POs) are placed in accordance with the procurement policy.
- Ensure that inventory registers are maintained accurately and that assets are safeguarded.
- Ensure that the delegation of authority is clearly defined and assigned to responsible managers in line with company policies.
- Safeguard and maintain company assets and ensure the proper management of inventory.
- Implement and monitor internal controls to ensure compliance with accounting policies and procedures.
- Supervise financial administrators, ensuring adherence to policies and maintaining the accuracy of accounts payable/receivable.
- Lead and supervise the finance team, including financial administrators, ensuring effective staff performance and adherence to financial policies and procedures.
- Provide guidance and mentorship to the finance team, ensuring professional development and skill enhancement.
- Manage the company’s insurance policies, ensuring they are kept up to date.
- Conduct internal financial audits within the finance department to ensure compliance and identify areas for improvement.
- Hold regular meetings with the Managing Director to provide financial reporting updates and discuss financial performance.
- Ensure the accurate reporting of profit centre performance and improve reporting mechanisms for more detailed financial analysis.
- Type of Industry: Treasury a subdivision of Financial Governance and Revenue
University of Johannesburg
Finance Officer: Cash Management
09.2021 - Current
Job overview
- Time management.
- Customer service.
- Timeous preparation of reconciliations and variance analysis.
- Collaboration and review.
- Developed a daily workflow plan to manage the large volumes of transactions on the bank statements.
- Manage and perform the task of allocating and reducing all unallocated transactions and reconcile to the General Ledger (GL).
- Perform the daily transactional bank statement reconciliation and perform monthly bank- and unallocated items reconciliations.
- Follows up on outstanding and unreconciled items.
- Maintain and prepare ITS Journals.
- Adhere to the UJ policies and procedure and with regards to cash management functions.
- Maintain and apply cashbook guidelines and procedure.
- Ensure that segregation of duty is well always understood and adhered to.
- Liaison with Auditors when required and prevent audit findings where possible.
- Provide excellent customer service and avoid complaints.
- Downloaded bank statements on ImageNow.
- Filing all relevant documentation for record keeping in compliance with the Records Management System.
- Provide support in reviewing functional processes to ensure that they are more efficient.
- Conduct system testing and configuration with the guidance of ITS support staff.
- Reason for leaving I am looking for more challenging work that will align with my values of developing knowledge and create value for the stakeholders.
University of Johannesburg
Finance Officer
04.2019 - 08.2021
Job overview
- Budgeting control and timely reporting.
- Risk management and mitigation by managing internal controls.
- Creation of value adding monthly management report templates to enable the stakeholders to make accurate financial and non-financial decisions.
- Budget forecasting through the 3-way forecasting method.
- Assist the Team Leader to prepare, analyse and interpret the monthly management reports with supporting explanations and recommendations.
- Ensure accuracy and completeness and combine information
- Preparation of ad-hoc reports
- Ensure monthly Funds Available Detail Reports are prepared, illustrating variances with flagging.
- Monitoring of validity of expenditure against UJ policies and procedures and engage with client on deviations & implications - with appropriate compliance recommendations.
- Aligning financial processes to ensure effectiveness and to minimize risks.
- Maintain, approve, and check funds and account allocation of expenditures within the approved budget.
- Assist with queries regarding outstanding encumbrances, invoices, and payment requisitions.
- Analyse and assist Financial Business Partner to clear debit balances.
- Assist Team Leader with preparing correctional journals in the relevant subsystems.
- Approve payment request for projects payments and do follow ups to ensure correct payments.
- Ensure that all other administrations duties (filing) are maintained and up to date.
- Ad-hoc tasks allocated by line manager.
- Ensure that all School of Tourism and Hospitality Units sales are accurate and complete.
- Prepare the monthly sales and clearing account reconciliations.
- Ensure that all cash, card, and external client receipts are all allocated timeously.
- Type of Industry: Budget and Project Management
University of Johannesburg
Finance Officer
03.2015 - 03.2019
Job overview
- Creditors and debtors control and management.
- Monthly reconciliations of all sub-systems.
- Preparation and analysis of monthly debtors and creditors reconciliations.
- Annual preparation and analysis of statutory reports of UJs’ third income stream companies.
- Receive purchase request forms
- Processing & issuing purchase orders to suppliers
- Send through the Purchase orders to Suppliers (if necessary)
- Submit Supplier Invoices for payment
- Follow up on delivery (goods received vouchers – GRV’s)
- Corresponding with suppliers to get Tax Invoices for payment
- Processing quotations & invoices on system
- Submit all transactions & documents to line manager for approval
- Daily follow up on outstanding Invoices
- Submitting supplier forms to line manager
- Maintaining Asset Register
- Reconciliations per creditor
- Ensure that we receive Statements from Suppliers
- Print proof of payments
- Send Proof of payments to Suppliers
- To ensure there is enough funds available for the payment of invoices
- Monitoring the Funds Available
- Assisting with the Audit information
- Monthly processing/capturing of payroll
- Receipt of invoice request forms
- Request line manager to create customers on system
- Ensuring allocations are correct
- Processing sales order on system
- Forward original invoice to the requestor
- Corresponding with Commercial Venture staff regarding payments
- Outstanding debtor follows up – weekly
- Handover of outstanding debt
- Consulting with Attorneys
- Monthly debtor reconciliations
- Ensure reminder of slips is send out on a weekly basis
- Nedbank bank statements distributed to collect all slips
- Allocate slips to the correct account
- Receive slips for all procurement & credit cards
- Compile all slips on statements
- Process on Pastel Cashbook
- Processing Journals
- Preparation of customer and supplier reconciliations.
- Answer the Telephones/Take messages
- Creating New Files when needed
- Filling
- Assisting other Staff with Office Administration
- Monthly reconciliations of all sub-systems
- Preparation of financial statements on Caseware
- Oracle-GL Wand, GL Enquiry, AP Enquiry
- Type of Industry: Strategic Financial Projects
- Reason for leaving reassigned to the Budget & Performance Management Department
Merchantec Capital
Accounts Assistant
09.2013 - 03.2015
Job overview
- Complete monthly bookkeeping to trial balance
- Cash Book Processing including Bank Reconciliations
- Debtors control – processing/reconciliations/debt collection
- Creditors control – reconcile supplier statements and payments.
- General Ledger Reconciliations and journals
- Salaries and Wages
- Calculate PAYE / SDL / UIF remuneration.
- Monthly EMP201 returns and EMP deductions; annual EMP501, IRP5 and VAT returns.
- Petty Cash Reconciliations
- Work with Auditors for the preparation of the Annual Financial Statements
- Provide administrative support to various departments
- Type of Industry Corporate Finance
- Reason for leaving: Contract ended.
MAUPI EQUIPMENT & PLANT HIRE (MIDRAND)
Finance Administrator
02.2013 - 08.2013
Job overview
- Tracking of fleet
- Fleet costs management
- Daily reports on fleet
- I attended the Netstar fleet Management training course attended on 26th February 2013.
- Transnetix Fleet Management training course - ongoing
- Drafting of employee contracts.
- Drafting resignation letters.
- Preparing minutes of disciplinary hearings.
- Preparing material requisitions.
- Preparing payment requisitions.
- Follow-ups on outstanding invoices.
- Type of Industry: Construction
- Reason for leaving: Found a better opportunity.
MDM Engineering (Craighall)
Receptionist / Switchboard Operator (Flexi -Contract position)
07.2012 - 01.2013
Job overview
- Answering and transferring calls and taking detailed messages and follow up on these.
- Prepare meeting and boardroom schedules.
- Making sure that the reception area is always neat and tidy.
- Offering refreshments to visitors and prepare all refreshments for all meetings.
- Sign in visitors
- Daily stats
- Type of industry: Metallurgical Engineering
- Reason for leaving: Contract/part- time during school holidays.
CAPITAL OUTSOURCING GROUP (Hyde Park North)
Data Capturer / Filing Clerk
05.2012 - 09.2012
Job overview
- Updating / Capturing candidates details onto system (Excel)
- Manual Filing
- Making sure all filing is in order.
- Faxing
- Binding documents
- Receiving and scanning candidates documents, i.e., certificates, ID, and driver’s license
- Typing CVs to and sending them to clients using the company’s format
- Type of industry: Human Resources and Recruitment
- Reason for leaving: Contract/part-time during school holidays.
Education
University of Johannesburg
from CIMA Strategic Level Financial Leadership Programme to qualify as Chartered Global Management Accountant (FLP)
01.2026
University Overview
(In progress)
University of Johannesburg
from Emerging Leadership programme (selected) (SLP)
12.2023
University Overview
(Successfully completed)
CIMA
Advanced Diploma from Management Accounting
02.2022
SAIPA
from Project Achiever (Professional Accountant (S.A) Full Member
11.2020
University of Johannesburg
from Computational Intelligence (SLP)
11.2020
University of Johannesburg (Auckland Park Campus)
B.Com from Accounting
01.2012
Roosevelt High School
Matriculated
01.2006
University Overview
Subjects Passed: English, Afrikaans, Science, Biology, Accounting, Mathematics (With Distinction)
Skills
Office applications mastery Financial software knowledge Data management skills Digital communication tools Document processing expertise
References
- University of Johannesburg, Contact details are available upon request.
- Merchantec Capital, Contact details are available upon request.
- Kamo Construction, Contact details are available upon request.
- Capital Outsourcing Group, Contact details are available upon request.
COVER LETTER
- I do not have the necessary skills and experience however I have skills that cannot be taught. I do not wait for people to tell me what to do, instead I seek deeply what needs to be done. I invest deeply in my work and I always identify opportunities to improve my work. I take ownership of my tasks, and I take on tasks that are beyond the scope of my work.
- I enjoy breaking new ground, and I enjoy engaging in tasks that enhance my skills and help me to apply my mind.
- I take pride in accomplishing given tasks efficiently and punctually. I am a person who is capable, competent, and enthusiastic.
- My skills include the following: excellent telephone manners, ability to deal with high-profile clients and irate clients. Excellent time management, collaborator, target/goal driven, adapt to change, quality orientated, professional skepticism, analytics, trend analysis, leadership, coaching and mentoring.
- I am terrific and here is what I want from my colleagues, good boundaries, good work ethic and a good sense of humor because that is what I bring to the table myself.
- I love giving back to the community and on an annual basis I attend the Mandela day 67 minutes campaign at work, where we have been assisting with cleaning of floors, windows and solar panels at hospitals near UJ. I am also a Sunday School teacher at my local church.
- Thank you for your consideration, I am a person who believes in creating value and doing my best.
Affiliations
Professional Accountant SA, SAIPA
Advanced Diploma in Management Accounting Management, CIMA
Software
Oracle
ITS
Sage Payroll Professional
Leadership
Certification
Advanced Diploma in Management Accounting, CIMA anagement
Timeline
Finance Manager
Southern African Institute of Welding NPC
04.2025 - Current
Advanced Diploma in Management Accounting, CIMA anagement
02-2022
Finance Officer: Cash Management
University of Johannesburg
09.2021 - Current
Finance Officer
University of Johannesburg
04.2019 - 08.2021
Finance Officer
University of Johannesburg
03.2015 - 03.2019
Accounts Assistant
Merchantec Capital
09.2013 - 03.2015
Finance Administrator
MAUPI EQUIPMENT & PLANT HIRE (MIDRAND)
02.2013 - 08.2013
Receptionist / Switchboard Operator (Flexi -Contract position)
MDM Engineering (Craighall)
07.2012 - 01.2013
Data Capturer / Filing Clerk
CAPITAL OUTSOURCING GROUP (Hyde Park North)
05.2012 - 09.2012
University of Johannesburg
from CIMA Strategic Level Financial Leadership Programme to qualify as Chartered Global Management Accountant (FLP)
University of Johannesburg
from Emerging Leadership programme (selected) (SLP)
CIMA
Advanced Diploma from Management Accounting
SAIPA
from Project Achiever (Professional Accountant (S.A) Full Member
University of Johannesburg
from Computational Intelligence (SLP)
University of Johannesburg (Auckland Park Campus)
B.Com from Accounting
Roosevelt High School
Matriculated