Summary
Overview
Work History
Education
Skills
Area Of Residence
Own Car
Personal Information
Contact Details
Notice Period
Timeline
Hi, I’m

Tebello Alucia Motsamai

NATIONAL PROMOTIONS MANAGER
VANDERBIJLPARK
Tebello Alucia Motsamai

Summary

With a solid foundation in Events Management through my National Diploma and a proven track record in coordinating and managing various projects, I am excited about the opportunity to contribute to your team's success. During my tenure as an Administrative Coordinator at the University of South Africa, I honed my organizational skills, ensuring seamless operations and successful execution of events. This experience cultivated my ability to oversee multiple facets of event planning, from logistics to stakeholder coordination, enabling me to thrive in dynamic and fast-paced environments. Moreover, my role as a Junior Account Manager equipped me with invaluable insights into client management and brand strategy. Handling diverse accounts and spearheading event management and stand build projects, I developed a keen eye for detail and a knack for fostering strong client relationships, ultimately ensuring the delivery of high-quality and impactful events. I am eager to bring this blend of practical experience, coupled with my passion for events and team leadership, I am confident in my ability to drive innovative event strategies, motivate teams, and deliver exceptional results.

Overview

15
years of professional experience
7
years of post-secondary education
1
Language

Work History

Retail Insight
Johannesburg

Senior Account Manager/National Promotions Manager
07.2023 - Current

Job overview

  • Work across a portfolio of events
  • Collaborate with clients to understand their Events Objective and requirements
  • Develop and execute comprehensive event plans, timelines, and budgets
  • Management of contractors, suppliers and stakeholders to ensure cost-effectiveness and quality
  • Oversee on-site event management to guarantee smooth execution and trouble shoot any issues that may arise
  • Maintain strong relationships with clients, vendors, and internal stakeholders
  • Stay updated on industry trends and best practices to enhance event offerings
  • Shopping for items, collection of items from vendors
  • Site inspections for venues/event site inspections
  • Ensure that the department do not overspend on any events
  • Ensure application of events management policies
  • Compile detailed activity reports for management review
  • Advise Warehouse prior of any Events, set ups and in store campaigns pipeline briefs
  • Booking, recruiting, training of promoted staff
  • Ensure smooth running of activations with providing constant feedback to internal teams and client
  • Client liaison: Act as the primary point of contact for clients, addressing their concerns and needs
  • Relationship building: Develop and maintain long-term relationships with clients
  • Product knowledge: Understand the company's products and services to better upsell and cross-sell
  • Client records: Maintain accurate client records, including contract updates and renewals
  • Collaboration: Work with internal teams to ensure client projects are delivered on time and meet expectations
  • Reporting: Prepare regular reports on account performance and identify areas for improvement
  • Negotiation: Negotiate and close business contracts with existing and new clients
  • Budgeting: Monitor the client's budget, explaining costs or expenditures
  • Sales strategy: Contribute information to sales strategies by assessing current product results, monitoring competitive products, and analyzing customer reactions
  • Increased revenue [Number]% through effective marketing.

Tradeway Promotions

Account Manager
07.2022 - 06.2023

Job overview

  • Client Service
  • Conduct short- and long-term planning and management for all projects and campaigns assigned
  • Develop and populate cost estimates, project plans and reports that will deliver successful campaigns against set objectives for client's approval
  • Manage project activity within allocated budget via all Tradeway departments in the Value Chain, including but not limited to i.e. Creative Studio, Procurement, Shared Services (ALL), IT Support and Finance
  • Evaluate each project and campaign to ensure clients are properly serviced
  • Train, supervise, and work with Tradeway internal support structures to ensure all projects, events and campaigns run successfully
  • Lead Tradeway projects and campaigns to deliver successful long-term value-based relationships with clients, that enable achievement of set objectives
  • Support and counsel internal departments to reflect company service standards and procedures in all assignment before sharing data with client
  • Manage and develop relationships with client in support of your Account Director
  • Responsible for financial recon against the approved budget, as well as submitting post campaign reports with insightful recommendations once project is completed
  • Taking creative briefs from clients and briefing into Shared Services teams & Creative Studio as per project requirements
  • Manage and develop strong relationships with client
  • Final reviews on all documentation before sending to client
  • Cost Estimates via Chase
  • Creative proposal and or Roll-out plan via PowerPoint
  • Project Plan via PowerPoint / Excel
  • Training Manual via PowerPoint / PDF
  • Store Lists via Excel
  • Client login to view campaign status on Promoforce
  • Weekly reports and post-campaign Reports via Excel & PowerPoint
  • Finalizing campaign reports in line with campaign brief, objectives and insights with client and briefing teams and departments
  • Manage SS Teams including regional teams and have regular status meetings with full team (as required) to ensure no misalignment on projects
  • Arrange and manage kick-off meetings and debrief meetings post campaign
  • Attending client meeting online as well as at client premises
  • Generating campaign reports and load feedback questionnaire online via PromoForce based on client requirements
  • Ensure that the BA has full Uniform and Kit to execute before promo takes place
  • Ensure client is updated on campaign developments timeously via email, telephone calls and via Whatsapp Groups
  • Visit activation to spot check them (random hours) to supervise them and ensure all in order
  • Check Payroll is processing promoter payment in alignment to budget
  • Administer all phases of projects, events and campaigns, according to Tradeway set systems and procedures across all department

Tradeway Promotions

Execution Specialist
01.2019 - 06.2022

Job overview

  • Operational Excellence & Execution
  • Co-ordinate new campaign briefs across all regions
  • Liaison with Account managers and Finance managers
  • Ensure all jobs are on the system
  • Ensure all supplies documentation are updated on the system
  • Ensure suppliers are compliant.
  • Contract management with contract employees.
  • For an event or mall activation, be present on breaking morning to ensure setup is finished (at least 1 ½ -2 hours before shift starts to pack collateral and ensure everything is ready) logistics are all in place. Everything starts off perfectly and runs as it should.
  • Ensure Supervisor is managing promoters and if no supervisor does regular checks on state of stand.
  • Do check at end of day to ensure everything locked away and stand is left neat and tidy. Promoters to make sure stand is clean before starting next day.
  • Training BA’s for campaigns as often as possible.
  • Ensure training manual has been studied in detail and full understanding of campaign is achieved.
  • Finance
  • Developing and managing cash flow for all campaigns with the finance team
  • Reporting
  • Ensure status is updated on PF on day of activation if store is not running.
  • Submit monthly and weekly reports to Execs and Account managers
  • Ensure reporting is being done on PromoForce after each Campaign
  • Including supplier, procurement and Warehouse
  • Promoter payments to be pulled and checked and sent to Finance manager by no later than 5th of following month.
  • Outstanding promoter payments to be sent to line manager by no later than 8th of month
  • Monthly reporting of stuffing.
  • Stock Management
  • Risk Management
  • Advise Warehouse prior of any Events, set ups and instore campaigns pipeline briefs
  • Managing Inventory Pastel sheet along with Warehouse before campaign kit off and end of campaign.
  • Update kit/collateral recon sheet against reporting figures after each weekend per BA, and again at end of campaign against what is returned and make sure all balance.
  • Create and update recon of all elements on stand at start and end of activation to ensure all balances against reporting.
  • Ensure you identify risk before implementation of campaign, Events and Road show.
  • Talent Management
  • Recruitment of high caliber brand ambassadors
  • Ensure promoters with high scores from induction are being used for campaigns; check various filters to ensure all criteria are met per campaign requirements.
  • Continuous recruiting of high-level BAs for inductions.
  • Campaign and client Management
  • Develop strong relationships, both internally and externally, to execute successful events, based on stated objectives.
  • Demonstrate high competency in events planning and operations.
  • Team-player, self-motivated and goal-oriented.
  • Be the primary lead for all presentations: maintain and update all presentations and co-ordinate the presentation calendar and log.
  • Ensure that all promotional and marketing materials, documents, and correspondence adhere to the corporate image.
  • Assist with the creation of client communication and HTML Mailers.
  • Support the marketing team in the development and rollout of various marketing strategies, campaigns, and other information.
  • Assist with social media maintenance.
  • Undertake daily administrative tasks to ensure the functioning and co-ordination of the department’s activities.
  • Coordinate event promotion and logistics for webinars, conferences, and trade shows, establishing contacts, developing promotional assets and schedules.

UNISA: Pretoria

Administrative Coordinator
06.2016 - 12.2018

Job overview

  • Company Overview: University of South Africa
  • Provide general administration support to the Deputy Director and Intuitional Collaboration Coordinator in the Strategic Partnership Department
  • Assists with the arrangements for workshops/meetings/conferences/seminars
  • Implement administrative activities and procedures according to the Division’s objectives and monitor implementation.
  • Coordinate visits to the Division and the University and arrange programmes and other required assistance, where necessary.
  • Answering, screening, and forwarding incoming phone calls.
  • Ensure reception area is tidy and presentable.
  • File data and perform other routine clerical tasks as assigned for finance.
  • Liaise with the relevant units of the University: Student Registrations and Admissions, Dispatch, Colleges and other Unisa interdependencies
  • Ensure effective handling of all mail and correspondence.
  • Ensure successful and timely completion of all projects/tasks/activities.
  • Establish and maintain harmonious working relationships in the Directorate with other internal university stakeholders and when coordinated efforts are expected by the Portfolio Manager and the Principal and Vice Chancellor.
  • Update information for renewal of existing clients
  • Maintain regular consistent and professional attendance, punctuality, and personal appearance.
  • Obtaining quotations for ad-hoc purchases as and when required.
  • Co-ordinate content and layout of E-newsletters
  • HR administration: collation and loading of timesheets, leave forms, training
  • Acquisition of new client
  • File data and perform other routine clerical tasks as assigned for finance, property, marketing, transport, and sales as needed.
  • Establish and maintain effective business relationships with co-workers, customers, suppliers, and public.
  • Extends similar support to alumni allowing them to take advantage of professional networks.
  • Open files and manage organized filing system for easy access.
  • Record and capture all activities and administrative data and maintain and efficient database.
  • Record and capture data of collaboration partners and collaboration representatives as required.
  • Manage administrative functions of office - Liaison & oversee service providers, inventory control, shopping, orders, petty cash, fire officer, Bookings – flight, car rental, accommodation.
  • Maintain inventory of the Division’s assets.
  • Gather relevant promotional material and calendars from various internal stakeholders for visits and as required.
  • Assist with travel and accommodation arrangements for staff and visitors.
  • Compile relevant draft reports, as required.
  • Liaison with Internal and External Stakeholders
  • Liaise with all relevant internal and external stakeholders including collaboration partners by corresponding effectively and efficiently to verbal, written, telephonic and e-mail requests.
  • Handle all visit requests; draft programmes of visit co-ordinate all internal arrangements, ensure catering and all other logistics and scheduling.
  • Signing Ceremonies: Assist in the arrangements of Signing ceremonies in consultation with the Collaborations Coordinator and other relevant Unisa stakeholders.
  • Ensure positive experience and visits to Unisa.
  • University of South Africa

Tech - Sprung

Events Coordinator (In Service Training)
05.2015 - 05.2016

Job overview

  • Support and co-ordinate internal and external events according to brief in service of key internal clients both at corporate and channel level
  • Deliver end-to-end events support services in accordance with the Standard Operating Procedures (SOP’s) for allocated events, including, guest list and RSVP management, events logistics and set-up
  • Coordination of branding and promotional items
  • Save and distribution of collateral/presentations/newsletters / images
  • Ensure it is the correct version for display and use on various platforms to promote the scheme
  • Manage supplier payments as per agreement
  • Build strong relationships with clients and vendors to deliver on events requirements
  • Ensure that the department do not overspend on any events
  • Ensure application of events management policies
  • Compile detailed activity reports for management review

Tshwane University of Technology

Admin Assistance
11.2012 - 01.2015

Job overview

  • Typing minutes of meetings
  • Delivered end-to-end events support services in accordance with the standard operating procedures (SOPs) for allocated events, including: Guest list and RSVP management
  • Events logistics and set-up
  • Event administration and logistics
  • Market choir events/programs
  • Prepare the traveling arrangements of the University Choir
  • Provide information to interested parties with regards to the choir
  • Attended choir performances and competitions
  • Receiving visitors at the front desk by greeting, welcoming, directing, and announcing them.
  • Answering, screening, and forwarding incoming phone calls.
  • Ensure reception area is tidy and presentable.
  • File data and perform other routine clerical tasks as assigned for finance, property, marketing, transport, and sales as needed.
  • Making all travel arrangements when required.
  • Establish and maintain effective business relationships with co-workers, customers, suppliers, and public.
  • Maintain regular consistent and professional attendance, punctuality, and personal appearance.
  • Obtaining quotations for ad-hoc purchases as and when required.

UNISA: Cape Town Region

Admin assistant
01.2010 - 06.2010

Job overview

  • Company Overview: University of South Africa
  • Handling of general enquiries from students and /or stakeholders.
  • Assist with the administrative support with regard to student applications, registrations, cashier duties and student queries
  • Assist at the information desk, Internal and internal clients.
  • Assist with the administration/ maintenance of student profile in the student system.
  • Assist with online application and registration guidelines
  • Assist in the administration of Assessments, Assignments, including clearing of assignment boxes, capturing of assignments / assignment data
  • Assist students with Self-help registration
  • Assist students with online registration
  • Issues academic results
  • Issue quotation for students from all different colleges
  • Print copies of student’s curriculums
  • Provide students with proof of registration
  • Assist at the information desk
  • Escalade curriculum advising related matters to different Student Advisors
  • Handle telephone enquiries
  • Assist students with NSFAS application forms
  • Assist students to completed online NSFAS Loan agreements.
  • University of South Africa

Education

Springfield College
Vanderbijlpark

High School Diploma
01.2010 - 12.2010

University Overview

Tshwane University of Technology

Bachelor of Science
01.2010 - 12.2015

University Overview

UNISA

Bachelor of Science from Commerce and Marketing
01.2025 - Current

University Overview

Skills

Area Of Residence

Area Of Residence
50 Vergelegen Street, Witpootjie, Roodeport

Own Car

Own Car
Yes

Personal Information

Personal Information
  • ID Number: 8611150190086
  • Ethnicity: Black
  • Date of Birth: 11/15/86
  • Gender: Female
  • Nationality: African
  • Driving License: Yes

Contact Details

Contact Details
0634096814

Notice Period

Notice Period
4 weeks

Timeline

UNISA
Bachelor of Science from Commerce and Marketing
01.2025 - Current
Senior Account Manager/National Promotions Manager
Retail Insight
07.2023 - Current
Account Manager
Tradeway Promotions
07.2022 - 06.2023
Execution Specialist
Tradeway Promotions
01.2019 - 06.2022
Administrative Coordinator
UNISA: Pretoria
06.2016 - 12.2018
Events Coordinator (In Service Training)
Tech - Sprung
05.2015 - 05.2016
Admin Assistance
Tshwane University of Technology
11.2012 - 01.2015
Springfield College
High School Diploma
01.2010 - 12.2010
Tshwane University of Technology
Bachelor of Science
01.2010 - 12.2015
Admin assistant
UNISA: Cape Town Region
01.2010 - 06.2010

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Tebello Alucia MotsamaiNATIONAL PROMOTIONS MANAGER