Tayla Malagas
HR Administrator/Generalist
Cape Town
Summary
I am a passionate and aspiring HR Business Partner and/or Industrial Psychologist, working towards my next career goal within the field of Industrial Psychology.
Seen as dedicated, professional and eager to create and implement successful strategies to improve organizational efficiency. Adept at utilizing data analysis to provide insights into HR initiatives.
HR has been my stepping stone to understanding the importance of people, an organization's culture, the importance of people data and learning & development. Accomplished Human Resources Administrator with almost 4 years of experience, and a strong foundation of utilizing excellent communication and emotional intelligence to build strong teams and cultivate positive work cultures.
My passion for people and promoting happiness within one's career is what drives my daily strength. Industrial Psychology allows its various facets to come together and allows people to thrive and have a balanced lifestyle, whilst contributing to the goals, objectives and productivity of the organization, their team and for themselves.....this is my goal in every position I serve.
Overview
3
3
years of professional experience
9
9
years of post-secondary education
Work History
People Services Administrator
xneelo
Cape Town (Hybrid)
02.2023 - Current
- Streamlined HR processes for increased efficiency and reduced errors.
- Supported company growth by collaborating on workforce planning efforts.
- Created and delivered HR training sessions to staff, managers and executives.
- Developed and implemented HR policies and procedures to promote clear and consistent approach to managing employees.
- Provide administrative support to the company in the day-to-day HR-related activities.
- Creating, maintaining and updating electronic employee files, employee details, confirmation of employment, UIF documents etc.
- Provide payroll support such as updating salary increases, approving all overtime, standby and reimburses expenses and reconciling all changes for the payroll month.
- Loading new employees, updating changes for an average of 280 employees into the SAGE PEOPLE system and executing all relevant reporting and submissions
- Assist with the onboarding and offboarding administration of new joiners and leavers.
- Administration of monthly staff benefit programs
- Assist staff applications and amendments to their benefits
- Process and reconcile monthly billings from vendors for staff benefits
- Assist with updating and maintaining company/people policies and guidelines
- PCI Vetting compliance - arrange employee vetting and liaise with relevant stakeholders for various checks as well as conducting criminal checks
- Prepare & provide teams with relevant ad hoc reports upon request.
- Annual WSP submissions.
- Create & release monthly newsletters detailing people-related celebrations, policy changes and department updates.
- Conduct group sessions for onboarding of all new joiners.
- Chair meetings and assist with initiatives for our Diversity, Equity, Inclusivity & Belonging (DEIB) Committee.
HR Consultant
Inspired Testing
Cape Town (Hybrid)
10.2022 - 01.2023
- Counselling and advising key customers regarding HR initiatives such as HR Systems (BambooHR and Cadence), Employee Wellness Programme (ICAS), employee surveys via Microsoft Forms, investigation, and development of corrective action plans
- Conducting Practice HR reviews to ensure compliance with laws and company employee practices (people minimums/standards)
- Loading employee payroll information on Sage 300
- Gathering all payroll related data before monthly cut-off date
- Calculating and updating salaries and overtime reports
- Managing, maintaining and updating payroll related data
- Attending to employees on payroll related queries
- Representative for all communications from Human Resources department
- Providing training and development for key stakeholders on HR policies, practices, and systems to achieve self-sufficiency and shared accountability
- Developing organizations EVP through surveys and data analysis
- Improve system processes and assisted with development and implementation of new HR system, BambooHR
- Developed various reports based on exit interviews, attrition, culture, remuneration and benefits, headcount data
- Training Management as a result of change in processes, responsibilities and new initiatives
- Managing the Culture Programme.
HR Administrator
Inspired Testing
10.2021 - 09.2022
- As an HR administrator, I acted as the first port of call to employees and external partners for all HR related queries
- As a priority, I handled most of the employee documentation, including contracts, recruitment paperwork, onboarding, payroll, offboarding and employee engagement initiatives
- General Administration of employee life cycle
- Reconstructed onboarding and offboarding experience and structure; facilitate this entire process continuously
- Developing the organizations EVP through surveys and data analysis
- Assisted with the development of Employee Handbook
- Increase employment engagement through various initiatives and employee wellness programmes
- Improve system processes and assisted with development and implementation of new HR system, BambooHR
- Developed various reports based on exit interviews, attrition, culture, remuneration and benefits, headcount data
- Training Management as a result of change in processes, responsibilities and new initiatives
- Effective employee administration management
- Monthly payroll admin and submission (via SAGE)
- Facilitate the Culture Programme Using a qualitative research approach, I introduced 5 themes for culture that the company uses as a foundation for every project, communication, engagement, initiative and new process introduced
- This has been successfully rolled out.
HR Intern
Maitland Group South Africa
12.2020 - 09.2021
- Forming and maintaining personnel records, capturing and updating data on HR database
- Draft all HR correspondence such as employment contracts, contractual change letters, references and provide ad hoc support to wider locations as required
- Interpreting and reporting company metrics
- Assisting HR-related issues employee queries
- Conduct onboarding presentations and conducting exit interviews
- Assisting in the recruitment process such as advertising, interview scheduling, employment checks
- Work closely with HR counterparts in our other locations, in order to provide a truly Global HR service delivery function, to achieve and maintain consistency in application of approach
- Assist with monthly payroll submissions.
Education
Masters of Commerce - MCom - Industrial Psychology
University of The Western Cape
Bellville, Cape Town 04.2001 -
Honours Degree in Business Commerce General Industrial Psychology - Industrial Psychology
University of Western Cape (UWC)
Bellville, Cape Town 01.2020 - 12.2020
Degree in Business Commerce General (BCom Gen) -
UWC
Bellville, Cape Town 01.2016 - 12.2019
National Senior Certificate -
Pinelands High
01.2012 - 04.2016
Skills
Familiarity with business software such as Microsoft Office, Excel, PowerPoint, and Forms
undefinedProfessional Associations
- 2018, Golden Key International Honour Society, UWC top achieving students are invited and connected to eligible opportunities including scholarships, grants and employment.
- 2022, Registration with the HPSCA as a Student Psychologist, certificate on request
- 2022, Registration with SABPP as an HR Associate, certificate on request
Community Service
2015, Present, Kewtown United Soccer Club, Athlone, Cape Town, Assist during the soccer season with managing the junior soccer teams., Assisting in the locker rooms, on the field, handing out of food and allocating transportation., Inspiring and mentoring young students to reach out for opportunities.
References
Upon request.
Hobbies
- Recently took on running (I am getting there!).
- Hiking
- Spending time with my family and friends
Timeline
People Services Administrator
xneelo
02.2023 - Current
HR Consultant
Inspired Testing
10.2022 - 01.2023
HR Administrator
Inspired Testing
10.2021 - 09.2022
HR Intern
Maitland Group South Africa
12.2020 - 09.2021
Honours Degree in Business Commerce General Industrial Psychology - Industrial Psychology
University of Western Cape (UWC)
01.2020 - 12.2020
Degree in Business Commerce General (BCom Gen) -
UWC
01.2016 - 12.2019
National Senior Certificate -
Pinelands High
01.2012 - 04.2016
Masters of Commerce - MCom - Industrial Psychology
University of The Western Cape
04.2001 -
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