Tanya Bailie

• Managed the procurement process from requisition to receipt, ensuring compliance with company policies.
• Obtained quotes from vendors to ascertain most cost-effective supplier.
• Developed and maintained strong relationships with key suppliers to ensure reliable supply chains.
• Employed ERP systems to process purchase orders.
• Collaborated with suppliers to ensure timely alignment of component schedules.
• Liaised with accounting and vendors to minimize and clear up invoice discrepancies, ensuring accuracy in billing and inventory.
• Kept thorough documentation of lead time, pricing and item details.
• Handled weekly payment operations for vendor services and business travel expenses.

Additional duties.

• Ensure project details and costs are accurate on job cards.
• Reviewed and completed unresolved cases in system.

• Pleasantly welcomed visitors, answered phone calls, and maintained front reception desk.
• Coordinated mailings, including sorting mail and preparing packages for shipping via courier service.
• Daily retrieval, recording, and distribution of patient pathology reports.
• Receiving, recording, and verifying patient records.
• Distributed prescriptions and medical certifications via email to relevant parties.
• Managed stock intake and distribution efficiently.
• Ordered medication for staff and patients.
• Compiled and organized information on medication orders for payroll tracking.
• Reviewed and corrected meeting minutes.
• Managed reservations for Horus Guest Rooms.
• Coordinated scheduling and set-up of internal and external Boardroom reservations.
• Scheduling appointments.
• Ensured seamless documentation of patient information.

• Coordinated and managed daily administrative operations of the office.
• Performed clerical duties such as photocopying, emailing, and scanning documents.
• Answered incoming calls in a professional manner, directed callers to appropriate personnel, or took messages as needed.
• Reviewed employee time sheets for accuracy prior to submission for payroll processing, and generating payslips.
• Maintained office supplies inventory by checking stock to determine inventory levels, anticipating needed supplies, placing and expediting orders for supplies, and verifying the receipt of supplies.
• Data capturing on handwritten and electronic order systems.
• Managed procurement of inventory.
• Prepared detailed cut listings from kitchen designs and client requests.
• Ensured payment collection at order initiation, and before merchandise release.

• Reduced financial discrepancies by accurately analyzing and managing customer orders and invoices.
• Responded to customer issues to provide immediate resolution and improve retention.
• Managed stock logistics to ensure smooth operations in procurement and distribution.
• Ensured accurate and timely invoice generation.
• Utilized electronic and handwritten methods for efficient data entry in order systems.
• Designed kitchen and bedroom cupboards.
• Calculated cutting list for cabinets.
• Handled routine clerical responsibilities.
• Greeted visitors in a professional manner, responding to inquiries and directing them to appropriate personnel.
• Managed daily office operations and maintained office supplies inventory, ensuring efficient workplace functionality.
• Answered phone calls and emails to provide information, resulting in effective business correspondence.

• Managing incoming calls from clients.
• Conducted cold calls to schedule appointments.
• Handled submission of documents to the Underwriting Administrator for processing.

Temporary position - called in to assist on several occasions between 1997 and 2000.

• Answered and directed incoming calls using multi-line telephone system.
• Delivered administrative support to team members by making copies, sending faxes, and organizing documents.
• Maintained a neat reception area by organizing materials and tidying up furniture.