Tania Smit
Senior Accounts Assistant
Sonneveld
Summary
Energetic and reliable professional with strong problem-solving abilities and excellent communication skills. Possesses solid understanding of regulatory compliance and report writing, coupled with proficiency in data management and analysis. Dedicated to leveraging these skills to contribute to organizational success and ensure efficient operations.
Overview
23
23
years of professional experience
2000
2000
years of post-secondary education
Work History
Senior Pay & Bill Officer
Future Education
- Company Overview: Furnace Refactories
- Organise and coordinate the teams' workloads to ensure payroll and billing deadlines are met
- Supervising and supporting Pay and Bill Officers in their career development
- Client Finance Team Onboarding and ensuring client records finance data are accurate
- Preparing receivables invoices and uploading draft into Xero and Team Factors system
- Raising receivable credit notes following relevant approval
- Perform client credit checks regular reviews and make recommendations of limits to Head of Finance & Operations for approval
- Processing all incoming receipts daily; referring to remittance advice where necessary
- Prepare clients cheque' s received and make appropriate arrangements for banking
- Preparing daily aged debt reports and taking appropriate action
- Reconciling the A/R ledger on a weekly basis to ensure all transactions are accounted for
- Monitoring the Client Billing mailbox and resolve queries in a timely manner
- Manage end-to-end weekly payroll processing, including time entry, calculation of gross pay, deductions, and generation of payroll schedules to pass to our payroll partners
- Ensure compliance with relevant payroll legislations
- Review and reconcile payroll data to identify and resolve discrepancies or errors
- Producing and distribution of Pay and Bill Calendar to stakeholders, including stakeholder communication prior to the school holiday periods
- Oversee Tracker RMS timekeeping and system, verifies time records for consistency and accuracy; clarifies inconsistencies with Recruitment Consultants; investigates problems and take initiative for appropriate corrections
- Maintain agency workers confidence and protects the payroll operations by keeping information confidential
- Timesheet/Payroll Onboarding and training our stakeholders; escalating complex system issues to IT/Head of Finance & Operations
- Overseeing processing of Holiday and Statutory Claims (SSP, SMP, SAP, SPP)
- All associated tasks with administering pensions and auto-enrolment
- Ensure accurate and timely quarterly submission of HMRC Intermediary Report
- Management and recovering of candidate debt
- Preparing salary advance requests following appropriate approval
- To maintain up to date and comprehensive process manuals on payroll procedures
- Resolve agency staff complex queries related to salary payments, tax issues, pension etc
- Prepare weekly pay and bill reports and distribute to relevant stakeholders
- Monitors pay and bill performance and provide insights to HOF
- Assist with pay and bill projects by organizing and coordinating information and requirements; planning, arranging, and meeting schedules; monitoring results
- Researching trends in the industry to determine how they may affect the organization's operations
- Attend bi-weekly meetings with the Recruitment Managers
- Attend weekly meetings with Pay & Bill Officer to review cash collection position and take necessary actions
- Oversee the maintenance of candidate and client accurate information on their records relating to pay and bill functions
- Ensure data security and confidentiality
- Deputizing for Senior Operations Officer where required
- Any other reasonable duties as directed by the Head of Finance & Operations
- Furnace Refactories
Payroll / HR
Intocast Sa
08.2023 - 06.2024
- Company Overview: Furnace Refactories
- Full Payroll Function
- Time and attendance on ERS Biometrics and Roubler
- Loading of New Employees
- Checking Credentials and Certificates
- Full background checks
- Arranging of medicals and inductions
- Doing Fort Night wages and Full Salaries
- All Salary Recons
- Management Accounts on Salaries
- UIF submissions and declarations
- Pension and Provident Fund
- All staff and HR duties
- Writing of Staff memo's
- Policies & Procedures
- Assisting with Buying, Creditors, Debtors and FM where needed
- Furnace Refactories
Payroll / HR
Bumatech Pty Ltd
05.2021 - 07.2023
- Company Overview: Chemical Plant
- Full Payroll Function
- Time and attendance on ERS Biometrics and Roubler
- Loading of New Employees
- Checking Credentials and Certificates
- Full background checks
- Arranging of medicals and inductions
- Doing Fort Night wages and Full Salaries
- All Salary Recons
- Management Accounts on Salaries
- UIF submissions and declarations
- Pension and Provident Fund
- All staff and HR duties
- Writing of Staff memo's
- Policies & Procedures
- Assisting with Buying, Creditors, Debtors and FM where needed
- Chemical Plant
Assistant Accountant
Dickinson Group
01.2020 - 12.2020
- Company Overview: Furnace Services
- Running of the full Cashbook's (6 Local Branches & 4 Foreign)
- Pulling of Bank Statements
- Compiling Daily Cash flow From Bank Statement
- Loading of Adhoc Payments Daily
- Cashflow Daily
- DOC
- Checking All Payments according to costings
- Checking and Loading all Creditors Payments
- Processing Of All Incentives
- All Petty Cash Re-imbursement for different cash boxes
- Expense Schedules Weekly
- Handling all cash accounts in different departments
- Error postings to be cleared weekly
- Weekly wages & Salary Recons
- Monthly Salaries
- Wages Journal
- Salary Journal
- General inquiries on debtors, creditors and sales
- Reconciling all payments to GL
- Reconciliation of the GL
- Account Queries
- Journals
- All Balance Sheet Recons
- Vat
- Furnace Services
Office Manager
EDM Industrial
01.2018 - 09.2019
- Company Overview: Engineering and Manufacturing
- Full Function Debtors & Creditors
- Internal Sales
- Full Function Payroll / HR
- Running of full GL
- Buying
- Costing
- General Inquiries
- Attending Management Meetings
- Seeing and liaising with clients on site
- Managed the office in full on all aspects
- Engineering and Manufacturing
- Handled sensitive information with discretion, maintaining confidentiality of company documents and personnel records.
- Oversaw office inventory activities by ordering and requisitions and stocking and shipment receiving.
- Facilitated smooth communication between departments, addressing concerns promptly to maintain harmonious work relationships.
- Streamlined office operations by implementing efficient filing systems and organizational strategies.
- Supported department heads in accomplishing their goals through diligent administrative assistance such as report generation and data entry.
- Reduced costs with meticulous budget monitoring and expense tracking for essential supplies and equipment.
- Enhanced team productivity by delegating tasks effectively and overseeing daily workflow.
- Developed comprehensive policy manuals outlining procedures and guidelines, contributing to a well-organized workplace culture.
- Contributed to workplace safety by ensuring compliance with established emergency protocols and conducting regular equipment inspections.
- Provided exceptional customer service when addressing client inquiries or concerns via phone calls or email correspondence.
- Managed vendor relationships, negotiating contracts for cost savings while maintaining high-quality services.
Assistant Accountant
BMW Springs (Auto Alpina)
01.2017 - 01.2018
- Company Overview: Vehicle Dealership
- Running of the full Cashbook
- Pulling of Bank Statements
- Compiling Daily Cash flow From Bank Statement
- Loading of Adhoc Payments Daily
- Cashflow Daily
- DOC
- Checking All Payments according to costings
- Checking and Loading all Creditors Payments
- Processing Of All Incentives
- All Petty Cash Re-imbursement for different cash boxes
- Expense Schedules Weekly
- Handling all cash accounts in different departments
- Error postings to be cleared weekly
- Vehicle ageing's follow up
- Weekly wages - Sage VIP
- Monthly Salaries
- Wages Journal
- Salary Journal
- General inquiries on debtors, creditors and sales
- Reconciling all payments to GL
- Reconciliation of the GL
- Account Queries
- Journals
- All Balance Sheet Recons
- Vat
- Salary Accounts (Mibco, Liberty, Discovery, Turnberry, Moto Health)
- Vehicle Dealership
Creditors Clerk / Internal Sales
Ernest Lowe
03.2015 - 01.2017
- Company Overview: Hydraulics and Neumatics
- Creditors Clerk / Full function
- Reconciling all payments to GL
- Reconciliation of the GL
- Account Queries
- Journals
- Vat
- Daily Queries
- Daily work in progress report
- Works Orders
- Day to day admin
- Daily Turnover
- Despatching of loads
- Tonnage Reports
- Daily work in progress report
- Stock ordering
- Works Orders
- Working out of cutting
- Costing on new stock
- Creating new stock codes according to costing
- Monthly stock count / queries
- Day to day admin
- Hydraulics and Neumatics
Creditors and Sales
Zak Steel
01.2013 - 12.2014
- Company Overview: Metal Trading
- Creditors Clerk / Full function
- Reconciling all payments to GL
- Reconciliation of the GL
- Account Queries
- Journals
- Vat
- Daily Queries
- Quotes
- Pro Forma Invoicing
- Invoicing
- Daily Turnover
- Despatching of loads
- Tonnage Reports
- Daily work in progress report
- Stock ordering
- Works Orders
- Working out of cutting
- Costing on new stock
- Creating new stock codes according to costing
- Monthly stock count / queries
- Day to day admin
- Metal Trading
Debtors Creditors and Sales
Linbeck Metal Trading
05.2011 - 12.2012
- Company Overview: Metal Trading
- Creditors Clerk / Full function
- Reconciling all payments to GL
- Reconciliation of the GL
- Account Queries
- Journals
- Vat
- Daily administration
- Metal Trading
Senior Credit Controller
Pureau Fresh Water
03.2009 - 05.2011
- Company Overview: Service / Financial
- Full function of Credit control
- Creating accounts
- Billing
- Queries
- Following up payments
- Monthly cost control of the office
- Reconciliation of accounts
- Journals - Inter account transfers
- Monitoring, strategic analyzing and management of credit control
- Ensuring that adhered to
- Maintain client files and daily updates
- Problem solving
- Responsible for administration and training of staff
- Pulling bank files daily
- Processing of daily payments
- Leading through values
- Managing Conflict
- Setting of working standard
- Service / Financial
Financial Administrator / Creditors Supervisor
Deposita Systems
04.2008 - 02.2009
- Company Overview: Financial
- Creditors Clerk / Full function
- Reconciling all payments to GL
- Reconciliation of the GL
- Account Queries
- Journals
- Vat
- Daily administration
- Financial
Credit Controller Full Function
Morningside Medi Clinic
06.2007 - 03.2008
- Company Overview: Account Service
- Full function of Credit control
- Creating accounts
- Billing
- Queries
- Following up payments
- Monthly cost control of the office
- Reconciliation of Medical Aid Remittances
- Monitoring, strategic analyzing and management of credit control
- Ensuring that adhered to
- Maintain patient files and daily updates
- Part time Reception
- Petty Cash control
- Extensive knowledge of Medical Aids
- Problem solving
- Responsible for administration and training of staff
- Leading through values
- Managing Conflict
- Setting of working standard
- Account Service
Senior Credit Controller
Practice Relief
03.2005 - 05.2007
- Company Overview: Account Service / Pharmaceutical
- Full function of Credit control
- Creating accounts
- Billing
- Queries
- Following up payments
- Monthly cost control of the office
- Minutes of all meetings
- Organizing all meetings
- Time sheets of temp personnel
- Attendance Registers
- Control of stationary in the office
- Control of all courier and correspondence between us and Dr's rooms
- Control of all issues that has to be reported (maintenance, IT, Cleaning)
- Stock control
- Extensive knowledge of Medical Aids
- Problem Solving
- Responsible for administration and training of staff
- Leading through values
- Managing Conflict
- Account Service / Pharmaceutical
Debtors Clerk / Head of Reception
Linkwood Clinic
03.2004 - 02.2005
- Company Overview: Medical
- Full function
- Managing of Reception
- Handling of MHG Medical book
- Problem solving
- All correspondence between staff and management
- Weekly rosters
- Control of petty cash
- Control of stationary (Ordering and keeping control)
- Controlling attendance registers
- Typing of correspondence/minutes/reports
- Responsible for administration and training of staff
- General admin
- Leading through values
- Managing Conflict
- Medical
Sales lady / General Admin
Clarendon Caravans
07.2003 - 02.2004
- All sales
- Dealing with walk in clients
- Applications to all financial institutions
- Handling and signing of bank contract
- Dealing with insurance companies
- Stock taking
- Ordering of stock
- Handling deliveries
- Monthly sales reports
- Debtors / Creditors
- General admin
- Reception duties
CSI
Springs Nissan
01.2003 - 06.2003
- Customer service index
- Customer queries
- Monthly reports
- General admin
- Problem Solving
- Ensuring that protocol is adhered to
Greywalls Hotel - Scotland
04.2001 - 10.2002
- Reason for leaving: Working holiday, Visa expired
Education
Grade 12 - Afrikaans, English, Biology, Business Economics, Hotel Keeping and Catering
Johan Jurgens High
Skills
Team collaboration
Cross-functional collaboration
Detailed documentation skills
Crisis management coordination
Personal Information
- ID Number: 8211020098088
- Ethnicity: White
- Date of Birth: 11/02/82
- Gender: Female
- Nationality: South Africa
Computer Software Proficiency
Intermediate, Intermediate, Intermediate, Intermediate, Basic, V11, Pastel Partner, Intermediate, Pastel Evolution, Intermediate, Basic, Intermediate, Intermediate, Intermediate, Intermediate, Intermediate, Intermediate, Intermediate
Full Names
Tania Smit
Known As
Tania
Area Of Residence
27 Sunset Blvd, Brakpan, Gauteng, 1540
Preferred Contact Number
0027 62 283 6778
Own Transport
True
Drivers License Code
8
Timeline
Payroll / HR
Intocast Sa
08.2023 - 06.2024
Payroll / HR
Bumatech Pty Ltd
05.2021 - 07.2023
Assistant Accountant
Dickinson Group
01.2020 - 12.2020
Office Manager
EDM Industrial
01.2018 - 09.2019
Assistant Accountant
BMW Springs (Auto Alpina)
01.2017 - 01.2018
Creditors Clerk / Internal Sales
Ernest Lowe
03.2015 - 01.2017
Creditors and Sales
Zak Steel
01.2013 - 12.2014
Debtors Creditors and Sales
Linbeck Metal Trading
05.2011 - 12.2012
Senior Credit Controller
Pureau Fresh Water
03.2009 - 05.2011
Financial Administrator / Creditors Supervisor
Deposita Systems
04.2008 - 02.2009
Credit Controller Full Function
Morningside Medi Clinic
06.2007 - 03.2008
Senior Credit Controller
Practice Relief
03.2005 - 05.2007
Debtors Clerk / Head of Reception
Linkwood Clinic
03.2004 - 02.2005
Sales lady / General Admin
Clarendon Caravans
07.2003 - 02.2004
CSI
Springs Nissan
01.2003 - 06.2003
Greywalls Hotel - Scotland
04.2001 - 10.2002
Senior Pay & Bill Officer
Future Education
Grade 12 - Afrikaans, English, Biology, Business Economics, Hotel Keeping and Catering
Johan Jurgens High
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