Talamo Mahlatse Mokobane
Executive Assistant
Mogwadi
Summary
To work in an environment which encourages me to succeed and grow professionally where I can utilize my skills and knowledge appropriately.
Overview
5
5
years of professional experience
Work History
Executive Assistant
Triple Shine Foundation
10.2023 - Current
- Providing administrative assistance, maintaining records, performing accounting duties, organizing meetings, answering phone calls, welcoming visitors, managing calendar
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Handled confidential and sensitive information with discretion and tact.
- Maintained confidentiality with sensitive documents, ensuring proper storage and distribution as needed.
- Streamlined executive communication by managing emails, phone calls, and scheduling appointments.
- Organized and coordinated conferences and monthly meetings.
- Served as a liaison between departments to facilitate effective communication throughout the company.
- Coordinated events for staff members, promoting team-building activities and boosting morale within the workplace.
- Managed office inventory, tracking supplies and placing orders to ensure smooth daily operations.
- Answered high volume of phone calls and email inquiries.
Assistant Plant Supervisor
Triple Shine Foundation
10.2023 - Current
- Conduct root cause analyses to identify areas of potential improvement in plant operations, leading to increased productivity.
- Increased production output by closely monitoring operations, identifying bottlenecks, and making necessary adjustments to workflow.
- Liaised effectively with regulatory agencies, ensuring compliance with all relevant environmental and safety regulations without incurring any penalties or fines.
- Improved plant efficiency by implementing streamlined processes and optimizing equipment usage.
- Coached employees on company standards and efficiency.
- Resolved personnel issues quickly through active listening skills combined with fair decision-making practices that resulted in improved workforce satisfaction.
- Monitored safety practices and made changes or recommendations.
- Boosted employee morale with open communication, recognition of achievements, and opportunities for professional development.
- Scheduled deliveries, employee shifts and equipment maintenance.
- Supervised day-to-day functions of plant.
- Enhanced safety standards by conducting regular inspections, enforcing strict compliance with regulations, and providing ongoing training to staff.
- Led safety meetings and promoted adherence to company policies for a safer working environment for all employees involved in the plant operation activities.
Acting HR Manager
Triple Shine Foundation
10.2023 - Current
- Guided leaders and employees on company policies, programs, benefits and salary administration.
- Led decision-making and implementation of HR policies, procedures, programs and functions.
- Managed employee relations, investigating and resolving conflicts to maintain a positive work environment.
- Managed employee disputes by employing conflict resolution techniques.
- Supervised and mentored direct reports and developed talented HR teams.
- Motivated employees through special events, incentive programs, and constructive feedback.
Administration Assistant
Helene Franz Hospital
01.2021 - 02.2022
- Records management, information management, patient administration
- Supported colleagues during high-stress situations by offering assistance when needed, creating a positive work environment focused on teamwork and collaboration.
- Increased customer satisfaction by providing timely and professional responses to inquiries via phone, email, or in-person visits.
- Developed and updated spreadsheets and databases to track, analyze, and report on performance and sales data.
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Reduced administrative workload for supervisors, managing calendar appointments and coordinating meeting logistics.
- Improved workplace productivity with the implementation of a centralized filing system, organizing both digital and physical documents.
General Assistant
Ratanang Special School
01.2020 - 01.2021
- Cleaning, accompanying learners, assisting educators, preparing and cleaning the dining hall, executing duties
- Supported daily operations, ensuring smooth workflow and increasing overall productivity.
- Ordered and secured office supplies to reduce expenditure and disruptions in workflow.
- Completed large photocopying and shredding jobs and reported faulty machinery and equipment to vendor.
- Scheduled routine site maintenance and repair activities to avoid office disruptions.
- Assisted in meeting project deadlines by effectively managing multiple tasks and prioritizing workload.
Education
Management Assistant, N 6 -
Capricorn TVET College
South Africa12.2017
Skills
Work well in group setting as well as independently
Professionalism
Good organizational skill
Time management
Written and verbal communication
Information confidentiality
Office Management
Executive Support
Customer Service
References
- Morokolo M, Triple Shine Foundation, Human Resource Manager, 0824001637
- Ngoasheng CA, Helene Franz Hospital, Acting Information and Records Manager, 0764756233/ 0155058503
- Teffu L, Ratanang special school, Principal, 0155050006
Timeline
Executive Assistant
Triple Shine Foundation
10.2023 - Current
Assistant Plant Supervisor
Triple Shine Foundation
10.2023 - Current
Acting HR Manager
Triple Shine Foundation
10.2023 - Current
Administration Assistant
Helene Franz Hospital
01.2021 - 02.2022
General Assistant
Ratanang Special School
01.2020 - 01.2021
Management Assistant, N 6 -
Capricorn TVET College
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