I am a highly organised and efficient individual with extensive experience in administrative and legal secretarial roles. I have a proven track record of success in managing complex tasks, communicating effectively with stakeholders and demonstrating a strong work ethic. My pursuit of a Bachelor of Arts in Law further highlights my commitment to professional development and my passion for the legal field.
Overview
24
24
years of professional experience
Work History
Foreclosure Secretary (Standard Bank Full Portfolio)
Contacting Sheriff's for Jurisdiction and following up on returns of service.
Appointing Correspondent Attorneys and Briefing Counsel
Creating leads on Easysell , uploading relevant Mandates and supporting documents
Creating leads for DCC and uploading supporting documents.
Providing Defendants with Feedback on the status of their applications on DCC & Easysell.
Invoicing on Ghost Practice , Creating invoices on SB Legal & CLF including Coupa.
Requesting documents on Sharepoint and saving COB's on relevant systems
Drafting Consents for Defendants
Contacting Defendants to provide them with payment arrangements.
Managed sensitive and confidential information with discretion, upholding integrity of executive communications.
Preparing detailed reports for Standard Bank Weekly and Monthly engagements.
Facilitating communication to ensure all parties were informed of key updates.
Providing comprehensive support to new staff and Candidate Attorneys, facilitating faster integration into team.
Foreclosure Secretary
Louw Genis and Rajoo Incorporated (LGR Inc.)
01.2024 - Current
Client, Attorney, and Bank Liaison
Drafting Legal Documents: Skilled in drafting summons and other foreclosure-related documents, demonstrating familiarity with legal terminology and procedures.
Case File Management.
Correspondence Handling: Manage all incoming and outgoing communications related to foreclosure cases, ensuring efficient workflow.
Utilizing Legal Software: Experienced with CACS, My Attorney, GhostPractice, Searchworks, and Legal Suite for case management
Litigation Secretary & Director’s Assistant
Haasbroek & Boezaart Attorneys
01.2022 - 01.2024
Standard Bank Foreclosures: Draft S129 and summons, upload documents.
Assist Litigation Director with private litigation administration.
Correspond with attorneys, banks, sheriffs, and clients.
File applications for Magistrate and High Courts via correspondent attorneys.
Invoice each case file.
Manage caselines and court online applications.
Proficient in CACS, My Attorney (SBLegal), GhostPractice, Searchworks, and Legal Suite.
Receptionist
Hannes Gouws & Partners Inc
01.2014 - 01.2022
Liaise with clients, attorneys, and banks.
Conduct property deed searches on Lexis Nexis.
Assist with ad hoc tasks and follow up with
Type documents when needed, take messages and confirming appointments for secretaries and sending communications as needed.
Ensure smooth administrative operations.
Promote teamwork by supporting colleagues and the firm.
Manage the reception area.
Perform data entry.
Proficient in Windows Package, Ghost Practice, and Windeed.
Marketing Co-Ordinator and PA
PA Placecol Cosmetics Pty Ltd (now Imbalie Beauty)
01.2007 - 01.2013
PA to the Marketing Executive, handling in and outgoing post at Marketing.
Creating purchase orders, quotes and invoices. Following up with finance department on payments Arranging marketing training information for Therapists. Arrange transport and accommodation
Liaising with the major magazines MEDIA 24 editors
Liaising with Edgars Club AND Foschini Groups for advertising Placing advertorial and advertisement with local newspapers Gathering information for press releases
Being the face model for Place'col Rennaisance Range for Skin of Colour
Receptionist
Hannes Gouws & Partners Inc.
01.2002 - 01.2007
Liaising with clients, attorneys and all banks.
Maintaining strict confidentiality of sensitive information to protect client privacy and uphold professional ethics.
Data Capturing.
Assisting colleagues when needed.
Typing appostille and authentications documents for South African Citizens who will be working abroad Handling incoming post and outgoing post.
Reception (switchboard) fulltime
Education
Bachelor of Arts - Law (Currently Studying)
STADIO (formerly Southern Business School)
Centurion
Standard 10 (Matric) -
Tshwane North College
National Diploma - Public Management (N6)
Academy of Bussiness & Computer Studies
01.2022
Skills
Problem Solving
Typing and document preparation
Administrative tasks
Customer service
Office administration
Verbal and written communication
Database management
Attention to Detail
Timeline
Foreclosure Secretary (Standard Bank Full Portfolio)
<ul><li>Production Block Incharge Job Role: Operations, Control and Monitoring</li><li>1. All activities related to production and monitoring the process as per SOPs.</li><li>2. Communicate day to day process deviations and breakdowns of the equipment to concerned persons.</li><li>3. Check and implement the process for cleaning of equipment as per the schedules.</li><li>4. Responsible for housekeeping and implementation of day to day cleaning of process area & clean room.</li><li>5. Preparation, review and approval of monthly Reports and BPRs BCRs, OOS, Deviation, investigations reports, validation protocols reports, validation reports.</li><li>6. Responsible for preparation of daily production planning and ensuring the same.</li><li>7. Production planning, ensuring that the batches are produced as per planning and meeting the dispatch targets.</li><li>8. Ensure proper utilization of equipment and manpower as and when required.</li><li>9. Planning and monitoring during execution of the process validation.</li><li>10. Manpower planning. Monitor the project modification activities.</li><li>11. Responsible to handle production processes.</li><li>12. Implementation of new technology w.r.t. process equipments or facility.</li><li>13. Supporting quality assurance team for DMF submission.</li><li>14. Executing and supervising training, validation, qualification and calibrations protocols.</li><li>15. To perform visual inspection and certification of cleaned equipment after product change over cleaning as per standard operating procedure.</li><li>CGMP:</li><li>1. Following departmental standard operating procedures (SOP) and providing suggestions for SOP simplification and any other improvements.</li><li>2. Making sure all the documents and checklist are verified before and after manufacturing.</li><li>3. Ensuring retention and destruction of records are maintained in a department.</li><li>4. Verifying status labeling of accessories, in-process instruments, containers, area & equipment.</li><li>5. Performing contemporaneous (on time) document entries.</li><li>EHS:</li><li>1. Following Environment, Health and Safety policies and practices.</li><li>2. Making sure personnel health, hygiene and organization practices are followed.</li><li>3. To conduct risk analysis of product, system, equipment, process as per standard procedure.</li><li>Training</li><li>1. Attaining training as per training need and providing training to sub-ordinates through available software of Learning Management System (LMS).</li></ul> at MSN Group<ul><li>Production Block Incharge Job Role: Operations, Control and Monitoring</li><li>1. All activities related to production and monitoring the process as per SOPs.</li><li>2. Communicate day to day process deviations and breakdowns of the equipment to concerned persons.</li><li>3. Check and implement the process for cleaning of equipment as per the schedules.</li><li>4. Responsible for housekeeping and implementation of day to day cleaning of process area & clean room.</li><li>5. Preparation, review and approval of monthly Reports and BPRs BCRs, OOS, Deviation, investigations reports, validation protocols reports, validation reports.</li><li>6. Responsible for preparation of daily production planning and ensuring the same.</li><li>7. Production planning, ensuring that the batches are produced as per planning and meeting the dispatch targets.</li><li>8. Ensure proper utilization of equipment and manpower as and when required.</li><li>9. Planning and monitoring during execution of the process validation.</li><li>10. Manpower planning. Monitor the project modification activities.</li><li>11. Responsible to handle production processes.</li><li>12. Implementation of new technology w.r.t. process equipments or facility.</li><li>13. Supporting quality assurance team for DMF submission.</li><li>14. Executing and supervising training, validation, qualification and calibrations protocols.</li><li>15. To perform visual inspection and certification of cleaned equipment after product change over cleaning as per standard operating procedure.</li><li>CGMP:</li><li>1. Following departmental standard operating procedures (SOP) and providing suggestions for SOP simplification and any other improvements.</li><li>2. Making sure all the documents and checklist are verified before and after manufacturing.</li><li>3. Ensuring retention and destruction of records are maintained in a department.</li><li>4. Verifying status labeling of accessories, in-process instruments, containers, area & equipment.</li><li>5. Performing contemporaneous (on time) document entries.</li><li>EHS:</li><li>1. Following Environment, Health and Safety policies and practices.</li><li>2. Making sure personnel health, hygiene and organization practices are followed.</li><li>3. To conduct risk analysis of product, system, equipment, process as per standard procedure.</li><li>Training</li><li>1. Attaining training as per training need and providing training to sub-ordinates through available software of Learning Management System (LMS).</li></ul> at MSN Group
<ul>
<li>Responsible for processing incoming payments, ensuring accuracy, and maintaining confidentiality of current and past federal income tax returns to the IRS in a timely manner.</li>
<li>Preparing work for digitization by extracting payments and documents from U.S citizens.</li>
<li>Inputting and validating data into the system while following standard operating procedures and customer specific instructions for processing</li>
<li>Operating high-volume document scanning machines while validating quality of scanned images</li>
<li>Validating and reconciling electronic records to paper documentation</li>
<li>Ensuring that all customer and bank guidelines are followed as related to operations, internal audit and security and general policies</li>
</ul> at J.P. Morgan Chase Bank Lockbox<ul>
<li>Responsible for processing incoming payments, ensuring accuracy, and maintaining confidentiality of current and past federal income tax returns to the IRS in a timely manner.</li>
<li>Preparing work for digitization by extracting payments and documents from U.S citizens.</li>
<li>Inputting and validating data into the system while following standard operating procedures and customer specific instructions for processing</li>
<li>Operating high-volume document scanning machines while validating quality of scanned images</li>
<li>Validating and reconciling electronic records to paper documentation</li>
<li>Ensuring that all customer and bank guidelines are followed as related to operations, internal audit and security and general policies</li>
</ul> at J.P. Morgan Chase Bank Lockbox
Construction Portfolio Manager, Bank Officer at Enterprise Bank and Trust CompanyConstruction Portfolio Manager, Bank Officer at Enterprise Bank and Trust Company