SYDNEY DUMISANI MAPHUMULO

• Cashbook Processing, bank Reconciliation, Processing Journals (Payroll, Depreciation and Finance Costs), Loan Accounts Allocations, Finance Lease Accounts Reconciliation, Sales Account Reconciliation, Debtor Account Reconciliation, Creditor Account Reconciliation, Credit Card Reconciliation, Ledger Accounts and Reconciliation, VAT calculations, Debtor Invoicing, Preparation of Audit of files (Respond to Audit Requirements), Preparations and Interpretation of TB and GL, Preparation of Income Statement, Preparation of Balance Sheet, Preparation of Management Accounts

• Assist with planning and coordination of programs and their activities
• Monitor implementation of program policies and practices
• Work to keep programs on schedule, within stated budgets and functioning smoothly
• Support program growth and development as necessary
• Coordinate program communications
• Manage staff work assignments, workloads and work schedules
• Administer or oversee fund raising operations for programs as well as community outreach
• Oversee the program budget, including tracking billing, payments and other financial transactions
• Coordinate interactions/relationships between staff, clients, administrators and all other program stakeholders
• Schedule and organize program-related meetings and events
• Oversee the use of technology for program operations, such as video conferencing technology, presentation software and other communications technologies, for instance
• Create and maintain program records, reports, presentations and proposals
• Facilitate positive relations between the program team, the public, the media. other departments within the organization, and all other involved parties.
• Manage marketing and communications (media relations, social media)

• Provides primary advice and counsel to managers and staff as it relates to recruitment, performance management, retention, and human resources best practices.
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• Provides critical and timely response and serves as a link between senior leadership, Administrative Officers/Managers, and employees for human resources related questions, concerns and the interpretation of policies.
• Provides advice on employee relations issues, including allegations of harassment, workplace complaints, employee concerns, and dispute resolution.
• Assesses issues for current and potential risks and escalates to the Dean, Associate Dean Operations & Academics or Executive Officer, as required.
• Advises and supports Chairs, Directors, Associate Deans, and Administrative Officers/Managers on human resources best practices for staff recruitment and on-boarding processes.
• Provides operational leadership to the Administrative Officers/Managers to promote, influence, and guide human resources best practice.

• Organise the priniting of moderated/amended question papers – liaising with printing and support staff - and storage.

• Monitor the actual writing of exams and visit venues to resolve any crises that arise.

• Manage students with special concessions (i.e. clash and disabled students as well as cases of illness and extra time.)

• Arrange the visits of external examiners, providing them with guidelines regarding travel,

• Positive feedback from internal and external clients

• Queries responded to politely, professionally and within the required timeframe

• Marks upload on People Soft

• Compliance to relevant faculty/departmental and university policies , protocols and procedures.

• Typed, accurate exam papers available at the deadline

• Invigilation schedule

• Accurate exam schedule available and circulated within the timeframe

• Exam papers and marks returned by external examiners by required date.

• Production and submission of provisional exam results on People Soft.

explanatory notices to support these.

• Schedule the checking of exam schedules by course convenors and collect letters of motivation regarding proposed changes to results.

• Prepare material for and brief staff attending faculty exam meetings.

• Monitor the award of supplementary and deferred exams and brief course convenors and module leaders accordingly.

• Ensure safe storage of question papers, marked scripts and results.

• Co-ordinate the checking of exam scripts when recounts and access to scripts are requested.

• Oversee compilation of information required by faculty readmission review committees, liasing with course convenors and course administrators.

• Administer class medals and prizes and organize the departmental ceremony for medal winners.

• Organise payment of external examiners as well as the submission of confidential reports.

• Organise bookings of venues for lectures, tutorials and tests for all courses, in consultation with the Planning Unit.

• Produce and update timetables for lectures and tutorials for all courses and module systems.

• Prepare reference materials for and allocate duties to academic staff for Registration Week.

• Brief course convenors on their responsibilities as required and maintain such information on the Department’s web page. Produce calendar annually.

• Ensure that relevant information is available to students throughout the year via the Departments notice boards and web page and other appropriate means of communication – especially during Registration Week, the first week of lectures and at the time for publishing results.

• Organise information boards at the start of the academic year

• Positive feedback from internal and external clients

• Queries responded to politely, professionally and within the required timeframe

• Accurate capture and maintenance of data

• Appropriate venues for lectures and tutorials are booked

• Appropriate test venues are booked.

• Stationery for tests are ordered well in advance. a meaningful role in the running of allocated course.

• Administer tutorial allocations as required.

• Liaise with course convenor and lecturer on an ongoing basis in the achievement of the above, providing them with assistance as required and keeping them on track (eg. In the meeting of deadlines) • Computer typesetting (using TeXbased mathematical software) and word-processing (using MS-Word) of the following course related material, as required: information sheets, notes, correspondence , tutorials, exercise sheets, notices and test and examination question papers.

• Ensure that course information files are kept complete and up-to-date in order to serve as an efficient reference source.