Sybul Ngobeni
Project Administrator
Kemptonpark
Summary
Experienced employee with a strong record of managing projects, training teams, and delivering high-quality outcomes. Collaborates with clients to understand requirements and exceed expectations. Effective leader and team motivator, consistently driving success through communication and problem-solving skills.
Overview
23
23
years of professional experience
6
6
Certifications
Work History
Training Project Coordinator
South African Road Federation
07.2009 - Current
- Key performance areas: Administration of SARF Courses
- Monitoring online course inquiries and follow ups
- Schedule training courses and ensure participation by both members and non-members
- Coordinating with presenters regarding dates, availability as well as any changes in notes
- Ensuring the attendants receive Quotations and Invoices to pay prior to the commencement of the courses
- Preparation of attendance registers and name badges
- Making sure that all training packs are produced to the highest quality level and with minimal errors
- Act as a point-of-contact for presenters and participants
- Issuing of certificates after the course
- Event Coordination: Independently manage small to medium training events, overseeing everything from conceptualization, venue sourcing, planning, and execution, to post-event reporting and debriefs
- Coordinate catering, and accommodation for the presenters
- Documentation: Draft and manage operational documents, including budgets, event specification guides, and detailed post-event reports
- Client Interaction: Ensure timely and professional responses to client briefs, including preparing budgets and event concepts
- Maintain regular status meetings, keeping precise records of agendas, minutes, and scope changes
- Onsite Management: Take charge of events onsite, ensuring smooth operations.
Reception
South African Qualifications Authority
01.2009 - 06.2009
- Key Performance areas: Managed reception duties, including answering phones, responding to emails and welcoming visitors
- Arranged reception and oversaw employees to guarantee warm, welcoming and professional guest experiences
- Kept reception area tidy and clean throughout day, retaining organised yet friendly look
- Maintained sufficient stationery stocks for general office and reception, ordering further stationery as required
- Screen unscheduled visitors receive visitors who have appointments
- Process and submit attendance registers
- Take and convey messages as necessary as per procedures
- Provide administrative services as per routine procedures
- (Filing system, electronic indexing, recording, and tracking of documents.) Provide solutions to routine client and queries with minimal supervision
- Type documents and process report for qualifications (DSSD coordinators).
Data Capturer
SA Music Rights Organisation
01.2008 - 01.2009
Administrative Officer
South African National Roads Agency
08.2005 - 12.2008
- Handle daily office activities, including data entry and database auditing, maintaining smooth operations
- Produced statistical analysis and reporting using Excel
- Controlled stock and supplies to meet team need
- Created employee attendance reports verifying compliance with company policy
- Kept accurate and detailed records of office inventories, placing orders of low supplies
- Maintained manual and electronic filing and information systems, ensuring readily available and accurate data
- Worked as part of administrative team, identifying, and suggesting improvements to internal administration processes and systems
- Operated copy equipment, printers, and other office machines to support staff with administrative ad hoc tasks
- Forwarded letters, packages and other incoming correspondence to staff and departments without delays.
Data and Customer Relations
Citroen SA
1 2008 - 01.2008
Data Capture
Nedbank
04.2005 - 07.2005
Data Processing Clerk
Statistics SA
03.2002 - 01.2003
Education
Certificate: Data Analysis - undefined
University Of Cape Town
Cape Town, WCCertificate: Project Management - undefined
University of South Africa
Pretoria, GPBachelor of Arts: Communications - undefined
University of South Africa
Pretoria, GPCertificate: Public Relations - undefined
University Of South Africa
Pretoria, GPCertificate: Community Journalism - undefined
University of South Africa
Pretoria, GPNational Senior Certificate: Matric - Grade 12 - undefined
Soshangana High School
Skills
Database Management
Events and Conferencing
Training and Development
Quality Control
Data Capturing
Customer Service Management
Social Media Management
Computer Literacy: Microsoft (Word, Teams, Excel, Outlook and PowerPoint), Google Drive, Email (mail merge, filters, folders), Mailchimp, Website update, Pastel, MS Teams meeting
Certification
Minute takers in the 21st Century: Presented by SA Telelink
References
- Mr. Jabulani Xanti, SARF Operations Director, 083 776 4833 / 011 394 5634
- Ms. Tshidi Kgodumo, SANRAL Project Manager, 082 816 3245 / 012 426 6200
Timeline
Training Project Coordinator
South African Road Federation
07.2009 - Current
Reception
South African Qualifications Authority
01.2009 - 06.2009
Data Capturer
SA Music Rights Organisation
01.2008 - 01.2009
Administrative Officer
South African National Roads Agency
08.2005 - 12.2008
Data Capture
Nedbank
04.2005 - 07.2005
Data Processing Clerk
Statistics SA
03.2002 - 01.2003
Data and Customer Relations
Citroen SA
1 2008 - 01.2008
Certificate: Data Analysis - undefined
University Of Cape Town
Certificate: Project Management - undefined
University of South Africa
Bachelor of Arts: Communications - undefined
University of South Africa
Certificate: Public Relations - undefined
University Of South Africa
Certificate: Community Journalism - undefined
University of South Africa
National Senior Certificate: Matric - Grade 12 - undefined
Soshangana High School