Sweetness Matayi
Provincial Admistrator
East London
Summary
I am a 29-year-old female who is prepared to achieve the desired goals of the Job description; I possess a Diploma in Local Government Finance and BTech in Public Management. I have excellent communication skills; I can communicate professionally with people at all levels and adapt quickly to new environments. I am reliable, punctual, hardworking, willing, and eager to learn new tasks or skills. I can work under pressure or work extra hours and still perform effectively. I have an innovative and creative mind and am always up for a challenge
Overview
1
1
year of professional experience
Work History
Provincial Administrator
HWSETA
2 2022
- Support the building and maintenance of stakeholder relations and enhance customer satisfaction through enquiry and problem-solving
- Support stakeholders to ensure that they implement projects and adhere to the approved policies and procedures for the various HWSETA processes
- Provide administrative support for verifications, monitoring, and evaluation of running projects
- Perform required electronic, physical filing and record-keeping
- Perform required Asset Management functions
- Perform provincial procurement processes
- Coordinate all travel logistics, Support Risk Management in the provincial office, Support the accreditation, re-accreditation, extension of scope, secondary accreditation and satellite campus approval process
- Support the Assessor and Moderator registration and re-registration process
- Support the training site approval processes and support training implementation processes
- Support the process of ensuring the integrity of WSP&ATR data
- Support the collection of data as required by Research, Information, Monitoring and Evaluation division (RIME)
- Compile monthly provincial office reports
- Monitor workflow and ensure good office administration
- Plan, organize and coordinate events, such as meetings and workshops
- Booking of boardroom and minutes taking.
Admin intern
Bio Citi Labs
2 2021 - 2 2022
- Assist with the routine collection of contracts and other project documentation
- Preparing and processing financial documents such as receipts and invoices.
- Updating and maintaining the database, financial records, and filing systems.
- Reporting financial discrepancies, errors, and customer complaints to the supervisor.
- Compiling financial spreadsheets, reports, statements, and other documents, as needed.
- Providing customer service by answer questions and resolving queries and issues.
- Assisting with administrative tasks such as filling out forms, filing, and answering phone calls and emails.
- Facilitate communication between incubators and incubates update internal records and maintain an organized file system
- Review financial and related data and report any inconsistencies
- Verify that all documents are correctly signed and processed
- Oversee company's financial transactions
- Assist with managing Head of Department’s diary
- Maintain and keep online filing system up to date
- Assist in the preparation of regularly scheduled reports.
Data capturer
Health and welfare SETA
08.2020 - 02.2021
- Capturing Learner Agreements on SETMIS
- Maintain and update relevant databases, perform required electronic, physical filing and record-keeping
- Minute taking in the provincial office’s meetings
- Support stakeholders towards compliance with the HWSETA’s policies, rules and regulations, and legislation pertaining to the organization
- Handle correspondence and enquiries relating to the Provincial Office
- Process assessor and moderator applications
- Evaluate Accreditation Applications
- Facilitate communication between the stakeholders and the provincial office.
Office Assistant
Ucoceko Water Projects
- Coordinate office activities and operations to ensure efficiency and compliance to company policies
- Maintaining historical records by filling documents
- Producing invoices and monitoring purchase orders
- Manage calls and correspondence (emails, letters)
- Make cold calls to promote sales
- Assisting managing director with scheduling of meetings
- Facilitate appointments and assist with any administrative.
Education
Btech - Public Management
Walter Sisulu University
East London 04.2001 -
Diploma - Local Government Finance
Walter Sisulu University
East London 04.2001 -
Matric -
Ndabankulu Senior Secondary
East London, South Africa 04.2001 -
Skills
Computer literacy
Good practice and digital onboarding
Microsoft Office fundamentals: Outlook, Word, Excel, PowerPoint
IT Support: Troubleshooting
Communication and interpersonal skills
Customer Service
Analytical Skills and Problem Solving
Report writing and presentation skills
Attention to detail
Short courses and training
- Data Integrity and Data Capturing using Excel, 10/14/22, 7 days
- ICT Technical Skills Training Programme, 03/09/21, 1 year
References
- Viswinceba Dlambewu–Provincial Manager HWSETA, 0824834657/0437269406
- Mr M. Mlungu–Director Ucoceko Water Projects, 0718165326/0437400147
- Riana Slight- Monitoring and Evaluation Coordinator at Bio CiTi Labs, 0685593981
Timeline
Data capturer
Health and welfare SETA
08.2020 - 02.2021
Btech - Public Management
Walter Sisulu University
04.2001 -
Diploma - Local Government Finance
Walter Sisulu University
04.2001 -
Matric -
Ndabankulu Senior Secondary
04.2001 -
Provincial Administrator
HWSETA
2 2022
Admin intern
Bio Citi Labs
2 2021 - 2 2022
Office Assistant
Ucoceko Water Projects