Suke Phewa

Qualified South African female, currently employed as an Accountant and Acting Finance Manager: Reporting at the University of KwaZulu Natal College of Health Sciences; extensive experience in financial reporting, budgeting, reconciliations, procure to pay, creditors, compliance, and control and finance administration.

• Organisation: University of KwaZulu Natal, CHS College Finance
• Position: Acting Finance Manager
• Duration: July 2022 to March 2024
• Overall financial oversight for the College of Health Sciences,
• Prepare Financial management reports for the executive committee,
• Provide advice to management on any surplus funds within the college, Liaise with the CFO’s office regarding budget carryovers,
• Provide guidance on financial-related matters, Financial reporting in line with University regulations,
• Approve monthly creditors' payment schedule, Approve monthly asset reconciliations, Approve External funding Finance reports, Approve Journals,
• Approve EFT Payments claims, Approve staff leave,
• Budget, Produce accurate financial reports with set deadlines to relevant stakeholders,
• Compile accurate and comprehensive reports as per donor’s prescribed templates, Manage expenditures and report any regularities or material variances to budget, Monitor budget through effective internal controls,
• Provide input into the preparation of the annual budget to meet the strategic goals, Monitor expenditure of funds to ensure that expenditure is aligned to the allocated budget,
• Monitor and control the capital budget and expenditure for the division, Assets, Overseeing Management of the assets register of the College., Ensure that assets are accurately categorized in line with the university policy and procedures, Maintain asset registers, including, acquisitions, maintenance management, transfers and valuations, Plan and execute asset verification, investigate and report on variances, Creditors, Assist with creditors payment verification, by scrutinizing invoices for accuracy and compliance.,
• Review and sign the creditors payment schedule, Ensure that creditors’ payments are in accordance with university payment terms., Verify supplier details for each invoice to be paid, ensure that the VAT number is properly quoted, and that VAT charged is correct., Identify transactions for accruals within the financial periods and forwards all supporting documentation to the creditor’s manager.,
• Procurement, Facilitate operational tenders for various departments and assist with general tender processes when required., Communicate changes to policy, procedures, and work processes to staff in the business unit and coach in applying these, where required., Approve and sign all purchase requisitions and invoices as per delegation of authority., Documents budget assumptions and procurement plan., Review and sign Justification / Deviation forms
• Organisation: University of KwaZulu Natal, CHS College
• Position: Financial Accountant
• Duration: 01 April 2019 to current
• Approve all finance-related transactions, GL transactions, Prepare monthly management reports, Submit budget reports to respective schools,
• Approve payment requisitions for local & and external examiners, Approver purchase order variances, Approve general ledger journals, IDRs, staff expense claims,
• Oversee procurement, creditors, and Assets section, Approve creditors and Assets reconciliations, Prepare a statement of Financial performance,
• Reconcile College salaries, review and reconcile cost center reports, Conduct Workshops for finance processes for end users, Approve bursary applications for PHD Students, Reconcile Bursary payments within the College,
• Set meetings with schools to clear debit balances on cost centres, Follow up on outstanding commitments, Link Accounts to cost centres, Populate funds for fixed-term appointments
• Organisation: University of Johannesburg, Financial Governance & Revenue
• Position: Senior Financial Officer
• Duration: 02 February 2015 to March 2019
• General ledger reconciliation maintenance, i-expense training & supervise end users on allocations to correct cost centres & accounts, I-expense transactions audit and posting to the General ledger as per the chart of accounts,
• Daily validation of transactions and posting to General Leger, Liaise and advise departments on the allocation of expenditure, Monitor/reconcile control account and follow up on unallocated cost,
• Maintain i-expense approval hierarchies on Oracle system, Ensure compliance of University processes and procedures, Post journals to the General ledger, Vat compliance on allocated transactions,
• Approve e-wallet payments for petty cash, approve reimbursement claims payments, Monthly reporting on the Control account & cost centres,
• Manage budget ERP system access, Manage budget allocations within Departments, compliance & control of expenditure, Expenditure analysis, control chart of accounts & cost centres,
• Assist with reviewing policies within Finance, Staff training & Supervision, Ad hoc reporting to Senior Manager
• Organisation:University of Witwatersrand
• Position: Finance Officer
• Duration: 01 January 2014 to January 2015
• Daily control of SPD budget, Monthly control of SPARC Fund expenditure, Control of external grants accounts,
• Monthly budget reports & variance analysis, Financial Administration of all SPD accounts,
• Accountable for the generation and analysis of monthly income and expenditure reports for the Head of Department, and alerting attention to potential problems.,
• Responsible for the procurement function and the preparation of the School’s payment requests, payroll claims, ensuring appropriate authorisations, support and documentation and compliance with policy,
• Process payroll forms for relocation cost, Procure goods & services for the Department, raise requisitions on Oracle system, Control of all requisitions and orders, Process invoices and reconcile accounts,
• Responsible for the faculty Petty Cash accounting procedures and reimbursements,
• Receive invoices from suppliers, validate and submit to creditors for payment, Responsible for the preparation of annual budgets and forecasts, monitoring and reporting against budget on a monthly basis,
• Accountable for compliance with University Fixed Assets Policies and Procedures in the division, including implementation of door lists and accurate recording of information in asset register.,
• Accountable for overseeing financial processes, procedures and controls in an efficient, effective and professional manner in compliance with University policies, Any other tasks or activities, which fall within the general functioning of the division as determined by the Head of Department.
• Organisation: University of Kwa-Zulu Natal,
• Position: Finance /Grants Officer
• Duration: 16 March 2009-31 December 2013
• Manage all financial administration for the Research office, Provide funds available report on research cost centers and reconciliation of all Research Cost Centre,
• Allocate internal award/grants to specific cost centers, Financial reporting to external funders for Post doc students, Facilitate the calculation of publication units and the issuing of award letters,
• Capture all new research contracts on IRMA.NET and keep record of all approved contracts, Account for overheads allocation on all approved research projects/contracts, Liaise with cashbook regarding funds transfer from external funds and re-allocation to respective cost centers,
• Manage Research Department’s budget and prepare monthly & expenditure analysis reports, Process fixed term appointments on ITS iEnabler/Payroll, capture employees information, salary information, ensure correct codes have been use for allocation., Process inter-departmental transfer requisitions between departments, general finance administration.
• Organisation: Palm Commodity Distributors
• Position: Accounts Assistant
• Duration: March 17 2008-March13 2009
• Procure goods & services for the company, sales to customers, Prepare delivery notes, generating,
• Goods receipt notes, tax invoices, and Supplier Invoices using Pastel accounting software,
• Reconciling monthly debtor statements, Creditors reconciliation, age analysis, preparing F178 documents for goods going over the border, and General Office work.
• Organisation: CMG Bookkeeping
• Position: Junior Bookkeeper
• Duration: December 2007-February 2008
• Prepare income tax returns, VAT returns, emp201returns, VAT registration, UIF registration,
• Application for tax clearances, liaising with the Receiver of Revenue, the use of the e-filing system,
• Prepare Financial Statements, capture cash books, update excel spreadsheets, General office work.
• Organisation: University of KwaZulu-Natal
• Position: Administrator
• Duration: June 2007-November 2007
• Procure goods & and services for the Department, Prepare budgets for the department, Manage cost center Reports, Prepare cost center reconciliations, Manage petty cash, department expenditure, staff claims re reimbursements
• Mike Mudaly & Associates, Junior Bookkeeper, 6 Months (Dec 06-May07),
• Finance administration, Prepare statutory returns, Prepare Financial Statements, Complete Vat/Tax registration, Capture cashbooks, Prepare monthly reconciliations, Process electronic transfer payments

• Name: Mr Luck Chili, Procurement Humanities
• Organisation: University of KwaZulu Natal
• Contact: 031 260 3986, chilinl@ukzn.ac.za

• Name: Mrs A Tlou, Manager
• Organisation: University of Johannesburg,
• Contact: 011 559 4397, amtlou@uj.ac.za

• Name : Ms BP Luthuli, Principal Academic Officer -AES
• Organisation: University of KwaZulu Natal,
• Contact: 031 260 3847, luthulipd@ukzn.ac.za