Suhailah Nicholson
Office Administrator And FICA Compliance Officer
Johannesburg South
Summary
Dedicated and trustworthy professional with a strong commitment to teamwork and independent work, excelling in communication with colleagues and clients. Self-motivated individual eager to acquire new skills while fostering an environment of learning and mentorship. Consistently strives to enhance operational efficiency by building on the successes of predecessors, ensuring continuous improvement in job performance. This proactive approach maintains focus on current responsibilities while positioning for advancement into more senior roles within the organization.
Overview
14
14
years of professional experience
1
1
Certification
Work History
Office Administrator and FICA Compliance Officer
Power Guarantees
08.2017 - Current
- Preparation and issuing of quotations
- Preparation and issuing of draft wordings for approval
- Preparation and issuing of Performance, Advance Payment, Retention Guarantees etc.
- Preparation and issuing of Pre, Credit and Payment Term Agreements
- Preparation and issuing of Security Documents such as Personal Affidavits, Members Resolutions & Deeds of Indemnity
- Preparation of and submission of payment requisitions.
- Client statements
- FICA Compliance Officer
- Ensure the smooth running of the office daily
- Filing
- Mail Correspondence
- Assistance with company policies, systems and procedures
- Updates of spreadsheets and reports
- Office Co-ordination
- Typing, Printing
- Ensuring and maintaining correct service controls
- Letter of Intents
- Liaising with clients
- All general office duties
- Superior Reference: Benita – 010 612 6523 / 074 281 9271
Admin Manager
Pick 'n Pay Hypermarket Northgate
08.2013 - 07.2017
- Reporting of Admin key performance areas to the rest of management team within the Hypermarket
- Ensure correct service standards are adhered to especially on the Frontline Department
- Involvement in the smooth running of the administration and operations department in accordance with the expected standards and deadlines
- Shrinkage in receiving and backdoor control
- Responsible for a high standard of all control and monitoring processes
- Operate and understand all computer systems including back office computer systems
- Ensure that labels are correctly maintained in the store
- Wage and salary management including absenteeism, exception and punch count reports
- Inventory management
- Involvement in disciplinary enquiries
- Liaise and communicate with Support Office Accountants
- Responsible for the following staff: Administration, Cash & Float Office, Inventory, Wage, Operations, Frontline Manager and Frontline staff.
- Involved in the 6 monthly budgets for the Hypermarket
- Analysis and interpretation of monthly management accounts and budgets
- Reporting of turnover budgets daily and weekly, consolidating spreadsheets for management with budget and turnover results
- Stock take preparation and detailed involvement in ensuring that correct procedures are followed
- Assisting in controlling stock levels and obsolete stocks
- Reconciliation of RD cheques, petty cash, gift vouchers, floats etc.
- Expense control within the Hypermarket
- Involvement in wage controls and kronos reporting
- Do in store audits weekly and monthly
- Dealing with and Liaising with Customers regularly
- Knowledge of and access to VBS, SAP & BW
- Superior Reference: Marietjie Clark (011) 856 7000
PA/ Data Capturer
Faradays Electrical
01.2012 - 07.2013
- Telephone & Reception duties
- Compiling of company turnover and pending schedules
- Capturing timecard reports on Uniclox
- Typing, filing, posting
- Sorting of invoices, service slips and orders
- Capturing invoices, capturing of materials etc.
- Compiling of and Issuing Quotations
- Attaching orders and requisitions to relevant invoices
- Breakdowns / costing of projects e.g. labour hours, travel costs, overtime, material costs etc.
- Health and safety arrangements – partly
- Compiling and controlling a working schedule for electricians monthly
- Compiling and controlling weekly calendars for Project Managers
- Preparation of files due for payment
- Analyzing breakdowns and scope of works for quotations
- Compiling predicted turnover values for financial year end
- Liaising with clients on a daily basis
- Monitoring progress of projects and contracts
- Doing general duties for Management
- Superior Reference: Danny / Dominique Talhami
- Contact Details: 0861106226
Education
Further Education and Training Certificate - Real Estate – Level 4
Services SETA
10-2025
Qualifi Level 5 Diploma - Teaching English as a Foreign Language (TEFL) (RQF)
The TEFL Academy
03-2024
NQF Level 5 - Introduction to Retail Management
University of Johannesburg
01-2016
Matric - undefined
President High School
01-2011
Skills
Proficient in computer applications
MS word, MS Power point, MS Excel, MS Access, MS Outlook, SAP and VBS and BW Reporting
Certification
Kronos, Managers survival kit, Disciplinary enquiries, Finance and Accounting and several others.
Timeline
Office Administrator and FICA Compliance Officer
Power Guarantees
08.2017 - Current
Admin Manager
Pick 'n Pay Hypermarket Northgate
08.2013 - 07.2017
PA/ Data Capturer
Faradays Electrical
01.2012 - 07.2013
Qualifi Level 5 Diploma - Teaching English as a Foreign Language (TEFL) (RQF)
The TEFL Academy
NQF Level 5 - Introduction to Retail Management
University of Johannesburg
Matric - undefined
President High School
Further Education and Training Certificate - Real Estate – Level 4
Services SETA
Future Goals
- My ultimate goal is to become a valuable asset to a company, where my skills and abilities will be appreciated and utilized. Furthermore, I would like to improve my skills and abilities through continuous training to ensure success in any task or project that I will be called upon to undertake.
- I thank you for the time taken in pursuing my C.V and anticipate a positive response.
- Best Regards
- Suhailah Nicholson