Suanne Rankin
Administrator/Finance/Procurement/PA
Cape Town
Summary
Methodical head of procurement with background overseeing purchase of goods and services on behalf of organization. Seasoned expert at bid process guidance and contract administration. Talented leader when following and enforcing purchasing rules, procedures and associated regulations.
Overview
11
11
years of professional experience
1
1
year of post-secondary education
Work History
Head of Procurement
Thirst
Cape Town
08.2023 - 10.2023
- Proven ability to develop and implement creative solutions to complex problems.
- Exercised leadership capabilities by successfully motivating and inspiring others.
- Proven ability to learn quickly and adapt to new situations.
- Worked effectively in fast-paced environments.
- Closing files within 24 hours of events.
- Prepare reports and update as and when required.
- Prepare and raise purchase orders and order schedules.
- Capture all inventory invoices.
- Maintain and update supplier information.
- Acts as interface between suppliers and other relevant departments on purchasing processes and new projects and activities.
- Evaluate suppliers, products, services and supply options.
- Negotiate contracts, improve on prices and terms of business with suppliers and review opportunities to make business savings, utilizing negotiation and procurement best practice tools and methods.
- Build, maintain and manage supplier relationships and keep good communications.
- Contact suppliers to resolve price, quality, delivery or invoice issues.
- Ensure approved purchases are cost -efficient and og high quality.
- Manage inventories and maintain accurate purchasing and pricing records.
- Stock take.
- Self-motivated, with strong sense of personal responsibility.
- Used critical thinking to break down problems, evaluate solutions and make decisions.
Quantity Surveyor Assistant/Administrator
JNA Group (Contact Based)
Cape Town
08.2022 - 12.2022
- Performed measurements for structural and architectural works to prepare cost estimates for projects.
- Managed and coordinated cost, availability and timely delivery of materials and project schedules for suppliers.
- Estimated and analyzed work performed to request payment from clients.
- Purchased materials and coordinated deliveries to and from construction sites.
- Worked with over 60 vendors to select and source construction materials.
- Tenders
- Buyer (Building equipment)
- Cost estimations
- Managing expenses
- Recons
- Finance
Lost Adjuster/External Assessors
Hanzen Loss Adjusters
Reebok
04.2022 - 08.2022
- Analyzed information gathered by investigations to report findings and recommendations.
- Investigated and assessed damage to property and reviewed property damage estimates.
- Disassembled and reassembled machinery to replace parts and make repairs.
- Examined claims forms and other records to determine insurance coverage.
- Assessment services
- Investigations
- Reporting
- Turnaround times
- Audatex
- House owner claims
- Householder claims
- Vehicle claims
- Heavy duty vehicle claims
Procurement/Buyer
Dotsure Insurance
George
10.2021 - 01.2022
- Logging new claims
- Buyer (parts)
- Procurement officer
- Finance
- Invoice capturing
- Invoice payment processing
- Costing & supplier management (comparative quote management)
- Order management, including part sourcing
- Data capturing
- Liaison with panel beaters in respect of digital assessments
- Managed over 50 customer calls per day.
- Sales increased by 7%
Procurement Officer/PA to CEO
Astek Property Group
Johannesburg
05.2021 - 08.2021
- Adaptable and proficient in learning new concepts quickly and efficiently.
- Developed strong communication and organizational skills through working on group projects.
- Applied effective time management techniques to meet tight deadlines.
- Gained strong leadership skills by managing projects from start to finish.
- Acquire, compare and evaluate quotations from suppliers.
- Negotiating competitive pricing.
- Continuously ensuring cost saving.
- Develop new vendors and maintain current relationships.
- Creating purchase orders on Pastel.
- Track orders and ensuring timely delivery.
- Maintain and update records on daily basis of all purchased products, delivery information and submit documents for payment.
- Coordinating with warehouse employees.
- Evaluating quality of purchased goods.
- Liaise with all site managers on daily basis (5 contract sites).
- Query any stock or invoice discrepancies with suppliers.
- Maintaining updated pricing and price lists from suppliers.
- Responsible for any ad-hoc tasks required by management from time to time.
Claims Executive
Specialist Claims Consultants
Johannesburg
09.2020 - 04.2021
- Championed insurance claims process by providing expert knowledge and building positive, trusting relationship to support clients during challenging times.
- Determined proper course of action for claims processing.
- Documented and communicated timely claims information while supporting accurate outcomes.
- Handled claims consistent with client and corporate policies, procedures, best practices and regulations.
- Coordinate and undertake research on claims and legal trends impacting all insurance lines.
- Doing investigation reports.
- Setting up meetings.
- Dealing with third parties , brokers, client's attorneys.
- Working with City Power, Johannesburg Road Agency and African Dawn as well as ION.
- Doing site visits as part as the investigation process.
Online English Teacher
The Overseas Teaching
Johannesburg
02.2020 - 09.2020
- Used pre-written curriculum to teach students English via remote video conferencing.
- Reviewed homework assignments to better gauge students' learning progress and grasp of new concepts.
- Worked with students between ages 5 and 13 on grammar, pronunciation and sentence construction.
- Fully scheduled with 25-30 teaching hours a week. Development of a strong work efficiency to complete task in total of 40 hours a week. Weekly online classes including weekends.
Administrator and Data Controller
Amspec
Johannesburg
09.2019 - 02.2020
- Screened and transferred incoming calls, took down messages, and transmitted information and documents to internal personnel.
- Collected, validated, and distributed information to employees.
- Entered and maintained departmental records in company database.
- Computerized office activities, maintained customer communications, and tracked records through delivery.
- General administrative support including mailing, scanning and copying to management.
- Maintaining filing system.
- Open and sort incoming correspondences.
- Answering calls from customers and making calls.
- Incident Management with HSE (COIDA).
- Monthly inspections.
- Monthly HSE reporting.
- Quarterly SHE committee meetings.
- Review of risk assessment on monthly basis.
- Finance.
- Processing invoices.
- Preparing balance sheet.
- Assisting preparation of budgets.
- Managing records and receipts.
- Processing data on daily basis.
- Bookings and arranging travel, transport and accommodation.
- Managing diaries, meetings and appointments.
- Filing expenses.
- Monthly reports.
Administrator: Procurement & Assessing
Oakhurst Insurance
George
06.2015 - 07.2019
- Collected, validated, and distributed information to employees.
- Computerized office activities, maintained customer communications, and tracked records through delivery.
- Screened and transferred incoming calls, took down messages, and transmitted information and documents to internal personnel.
- Entered and maintained departmental records in company database.
- Invoice capturing.
- Invoice payment processing.
- Costing & supplier management.
- Order management including part sourcing.
- Data capturing.
- Liaison with panel beaters in respect of digital assessments.
Office Administrator
Acero Staalwerke
George
01.2014 - 05.2015
- Tracked office supplies and restocked low items to keep team members on-task and productive.
- Coordinated communications, financial processing, registration, recordkeeping, and other administrative functions.
- Interacted with customers by phone, email, or in-person to provide information.
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Stock control.
- Job cards.
- Invoice administration.
- Payroll administration over 30 employees.
Sport Coach
Oakhill Private School
Knysna
05.2012 - 05.2013
- Exercised leadership capabilities by successfully motivating and inspiring others.
- Used critical thinking to break down problems, evaluate solutions and make decisions.
- Worked flexible hours across night, weekend, and holiday shifts.
- Completed paperwork, recognizing discrepancies and promptly addressing for resolution.
- Coaching netball, hockey and soccer.
Education
Diploma - Sport Science
ETA
George 01.2011 - 03.2012
Skills
Profitability understanding
Product profitability analysis
Point of Sale (POS) system operation
Microsoft Office
Excel
Sourcing
Quotations
Microsoft word
PowerPoint
Pastel
Stock control
Finance
Administration
Timeline
Head of Procurement
Thirst
08.2023 - 10.2023
Quantity Surveyor Assistant/Administrator
JNA Group (Contact Based)
08.2022 - 12.2022
Lost Adjuster/External Assessors
Hanzen Loss Adjusters
04.2022 - 08.2022
Procurement/Buyer
Dotsure Insurance
10.2021 - 01.2022
Procurement Officer/PA to CEO
Astek Property Group
05.2021 - 08.2021
Claims Executive
Specialist Claims Consultants
09.2020 - 04.2021
Online English Teacher
The Overseas Teaching
02.2020 - 09.2020
Administrator and Data Controller
Amspec
09.2019 - 02.2020
Administrator: Procurement & Assessing
Oakhurst Insurance
06.2015 - 07.2019
Office Administrator
Acero Staalwerke
01.2014 - 05.2015
Sport Coach
Oakhill Private School
05.2012 - 05.2013
Diploma - Sport Science
ETA
01.2011 - 03.2012