Stella Doly Mkosana

• Meeting and Event Coordination
  Arrange and support logistics for strategic planning sessions, workshops, study tours, and public hearings.
  Schedule meetings by liaising with Members of Parliament (MPs) and committee support staff to confirm availability.
  Ensure meetings are published and updated on the Z List.
  Draft and circulate agendas, document packs, and approved programmes.
  Organize venue setup, refreshments (upon approval), and attendance registers for events and meetings.
  Co-host virtual meetings and provide technical and administrative support.
• Travel and Logistics Management
  Source and confirm travel quotes (flights, accommodation, ground transport) for MPs and staff from approved travel agencies.
  Coordinate the full travel process: draft Political and Financial Applications, submit Purchase Orders (POs) via iProc, confirm bookings, and ensure issuance of e-tickets and vouchers.
  Distribute itineraries and travel documents via email and SMS.
  Verify post-travel invoices against approved applications for accuracy.
• Administrative and Office Support
  Provide day-to-day administrative support to the committee and senior officials.
  Draft routine correspondence, memos, meeting minutes, and acknowledgement letters.
  Maintain records and manage electronic and physical filing systems (e.g., Uvimba).
  Perform general office tasks such as photocopying, laminating, binding, ordering stationery, and document retrieval.
  Screen and manage all correspondence, calls, emails, and diary schedules.
• Stakeholder Engagement and Reporting
  Liaise with MPs, senior management, and external stakeholders for coordination and exchange of information.
  Circulate approved documentation and communicate updates to relevant parties.
  Provide progress updates and report challenges with recommendations, particularly during public hearings.
  Render backup support in the absence of team members.

Invoice and Financial Administration Audit and Compliance Support Secretarial and Committee Support Academic and Student Administration

• Processed both foreign and local invoices, ensuring compliance with procurement and financial procedures.
• Managed invoice payments against Purchase Orders and supplier statements.
• Initiated invoices on the IWF system for approval and ensured all approved invoices were paid within 30 days in line with the FMPA Act.
• Reconciled supplier statements with the creditors ledger and cleared aged items from the age analysis.
• Generated reports on delayed payments and resolved queries from creditors and internal budget holders.
• Maintained budget spreadsheets to monitor departmental expenditure and assisted in budget compilation.
• Coordinated Auditor-General activities, including arranging meetings, preparing documentation, and responding to audit queries.
• Liaised with management and the Auditor-General's office regarding audit submissions and compliance issues.
• Organised logistics and documentation for Audit Committee meetings and supported committee travel arrangements.
• Provided secretarial services in various institutions including Parliament’s Internal Audit unit, Mnquma Local Municipality, and Eastern Cape Technikon.
• Supported Council and Committee operations by attending meetings, preparing reports, and coordinating logistics.
• Assisted with drafting of routine correspondence, taking meeting minutes, and following up on service delivery-related community queries.
• Delivered front-office administrative support to academic departments and faculties.
• Supported students with registration, academic advising, and general queries.
• Captured exam marks, issued DP (Duly Performed) results, and assisted with departmental processes.
• Organised student excursions and compiled departmental reports.