Sponi Johannah Makhubela
Chief Administration Clerk
Pretoria
Summary
I am a hardworking, dedicated, team worker and proficient Administration Head. Always eager to learn and willing to face new challenges. I have 25 years administration experience which includes eight (8) years secretarial duties within the South African Police Service (SAPS).I have worked in different components. I have Post Graduate Diploma in Risk Management, Honours degree in Criminology, Bachelor’s degree in Health Science and Social Service (Social Worker and Criminology). I have certificate in Executive Secretary, a certificate in Financial Performance Measurement and Control, Certificate in HIV/AIDS Care and Counselling and Certificate for Ethics in the Public Service -2025/6 ).
Overview
26
26
years of professional experience
Work History
Chief Administration Clerk
Loate Police Station (SAPS)
08.2016 - Current
- Monitoring general administration duties
- Coordinating the administration duties civil claim files.
- Attending to the administration duties for Complaint against the police.
- Coordinating archives projects.
- Attending meetings and preparing presentations for inspections.
- Monitoring duties at the Archives offices
- Assisting the Management Information office with the operational plans, Station profiles and monitoring of IT equipment’s.
- Assisting members with the system log details (second screen)
- Transferred to Finance Management from May 2026
- Rendering an administrative function relating to financial service at the Station.
- Administering, registering and processing of claims.
- Rendering effective and efficient telephone service at the station
- Administering of financial auxiliary services.
- Process and handle salary and allowance matters.
Senior Secretary
Rietgat Police Station
03.2013 - 07.2016
- Maintained the diary of the Station Commander. Set up meetings and appointments.
- Registered incoming and outgoing mails.
- Prepared agenda for meetings.
- Drafted and typed letters and correspondences.
- Scanned, faxed, and e-mailed documents.
- Took minutes in the meetings.
- Liaised with internal and external clients.
- Analysed some information as well as making informed decision on behalf of the station commander.
- Interviewed complainants before referring them to the office of the station commander.
- Serving refreshments to the visitors.
Senior Secretary
Loate Police Station
10.2012 - 03.2013
- Rendering general office administration duties to Detective
- Capturing data from a source document into the system.
- Capturing clip A and Clip B in the computer system.
- Updated data in the computer system.
Senior Secretary
Temba Cluster Commander’s office (SAPS)
07.2009 - 10.2012
- Rendering general secretarial duties to the office of the Cluster Commander (Responsible for five Stations).
- Setting up meetings and appointments.
- Receive and distribute documents manually and electronically.
- Registering incoming and outgoing documents.
- Preparing agenda for cluster meetings.
- Taking minutes.
- Liaise between the stations and other stakeholders.
- Compiled petrol claims for the Cluster Commander.
- Monitoring of IT equipment within the cluster office.
- Consolidating Provincial duty officer’s crime report.
- Attending Cluster Crime Combating Forum (CCCF).
Senior Administration Clerk
Mabopane Police Station (SAPS)
12.2004 - 07.2009
- Offices worked:
- Management Information Centre (MIC)
- Archives office
- Crime Intelligence Management Analysis Centre (CIMAC) and Secretary Office
Data Typist
Central Firearm Register (SAPS)
02.2001 - 11.2004
Security Officer
Gauteng Risk and Protection Services (Contracts Metrorail)
05.2000 - 01.2001
Education
Postgraduate Diploma - Risk Management
UNISA
01-2024
BA Honours - Criminology
University of South Africa (UNISA)
01-2020
BA Degree - Health Science and Social Services
UNISA
01-2017
Certificate - Executive Secretary
Oxbridge Academy
01-2016
Certificate - Financial Performance Measurement and Control
University of South Africa (UNISA)
01-2009
Certificate - HIV/AIDS Care and Counselling
UNISA
01-2016
Certificate - Ethics in the Public Service
01-2025
Security Grade C - undefined
Platoon Security Academy
01-1999
Matric (Grade 12) - undefined
Winterveldt High School
01-1998
References
- Lt. Col, Seshabela, Loate Support Head, 0713609487
- Captain, Senoamadi, Loate Detective Service, 082672554
- Ms, Mpho Tefu, Church Senior, 0730657778
Timeline
Chief Administration Clerk
Loate Police Station (SAPS)
08.2016 - Current
Senior Secretary
Rietgat Police Station
03.2013 - 07.2016
Senior Secretary
Loate Police Station
10.2012 - 03.2013
Senior Secretary
Temba Cluster Commander’s office (SAPS)
07.2009 - 10.2012
Senior Administration Clerk
Mabopane Police Station (SAPS)
12.2004 - 07.2009
Data Typist
Central Firearm Register (SAPS)
02.2001 - 11.2004
Security Officer
Gauteng Risk and Protection Services (Contracts Metrorail)
05.2000 - 01.2001
Matric (Grade 12) - undefined
Winterveldt High School
Security Grade C - undefined
Platoon Security Academy
Certificate - Ethics in the Public Service
Certificate - HIV/AIDS Care and Counselling
UNISA
Certificate - Financial Performance Measurement and Control
University of South Africa (UNISA)
Certificate - Executive Secretary
Oxbridge Academy
BA Degree - Health Science and Social Services
UNISA
BA Honours - Criminology
University of South Africa (UNISA)
Postgraduate Diploma - Risk Management
UNISA