SPHUMELELE BONGA MIYA
PROCUREMENT OFFICER
Umlazi
Summary
Procurement Officer with extensive experience at Ithala Soc Limited in supplier selection and contract management. Expertise in optimizing supply chain processes and enhancing vendor relationships, resulting in improved compliance and efficiency. Proven track record in strategic sourcing, contract negotiation, and effective communication, ensuring timely delivery and quality service. Resourceful and organized, with a focus on achieving organizational goals through seamless procurement processes.
Overview
6
6
years of professional experience
Work History
Supply Chain Management Intern
HARRY GWALA DEVELOPMENT AGENCY
03.2026 - Current
- Receive signed quotation from end-user and prepare and prepare document and send invite to Service providers or Suppliers from organization data-base and CSD.
- Receive quotation from suppliers and do Evaluation as per Pricing schedule and Preferent points (80/20)
- Download CSD of the Suppliers summitted the responses and make sure the winning supplier is tax-compliance and the MBD4 is signed and declared if the supplier has another company and the preference point claimed are as per CSD.
- Do purchase order and must be signed by all delegated before sending to the service provider and copying the end-user.
- Do the assessment report of contractual suppliers if they are performing as per their SLA agreement.
- Do tender document after receiving the approved TOR’s from Bid Specific Committee.
- Set the Bid Specification committee meeting after receiving the TORs from End user and prepare Minutes of Bid Specification Committee and send it to the secretary of the committee for approval.
- Advertise the tender on eTender portal.
- Advertise the tender on CIDB if it for Construction and check where the tender fall under which grading as per its budget.
- Opening of tender box during the closing date and time and make sure by the time of closing you are at reception together with end-user and make sure no one submit after closing time.
- Do register of received suppliers from tender box and put it on the organisation website.
Procurement Officer and Stationery clerk
ITHALA SOC LIMITED
03.2022 - 03.2025
- Stationery clerk (Managing stationery and distribution to branches)
- Compile RFQ comparative schedules and recommendations for approval
- Manage contract register for new and old SLA's
- Remind the end user for expiring contract and renewals
- Creating the requisition number from the system for the purchase of stationary, capital and non-stock items.
- Generate purchase orders then distribute them to end users and suppliers.
- Supplier selection according to supply chain management policy and checking whether the supplier is registered on Central Supplier Database.
- Update the RFQ register of all procurement below R1million (update the status on requisition) evaluate and prepare recommendation reports to ensure that compliance has been met daily.
- Receive and inspect delivered goods and services, ensuring they meet specified requirements.
- Follow up with suppliers on delivery timelines and manage commitment schedules.
- Handle receipt and dispatch of customer instruments and calibrated equipment, ensuring timely job card creation and logistics execution.
- Liaising with the suppliers regarding the job we have given to them and providing the artwork and make sure suppliers understand the specifications and make sure they provide samples before they can produce the large quantity if we were requiring printing.
- Verify if the supplier is not listed on the restricted suppliers list at National Treasury
- Check the documentation provided by bidders if they included all required mandatory documentation.
- Ensure that requisitions are approved according to the Delegation of Authority
- Receiving the delivery from the supplier and check if the number delivered is the same as on delivery note and if the items are in good order.
- Verify payment on receipt of invoice
- Managing of debit card and procuring of debit card also distribution of debit card to branches.
- Managing base stock of debit card where store and personalisation of debit card are.
- Finalising the scoring of each bidder
- Prepare all appointment letters for BSC, BEC, and BAC (Terms of reference) for each committee member prior to bid committee meetings
- Ensure that National Treasury Instruction note on enhancing compliance monitoring and improving transparency, and accountability in the Supply Chain Management have been implemented in all procurement processes
- Assist the end user in compiling fair and equitable terms of references or specifications that are in line with the SCM Policy and Procedures
- Render secretariat service to bidding committees
- Selection of the winning supplier based on specific goals and pricing.
- Reconciliation of stationery report and report to finance department to see how much we have spent for the month.
- Draft requisition document and advertise to tender's and Ithala Soc website or send the document to suppliers collected from CIDB or CSD according to service we are looking for. Evaluate the suppliers who have responded and continue to award the winning supplier.
- File for payment after the supplier has delivered or completed the service that procured from them.
- Issuing the debit card to all 38 branches of Ithala soc limited according to their request from branch managers.
- File for the payment of procured debit card from service provider who print card for Ithala.
- Secretary for Bid specification commit, setting the meeting drafting minutes of the meeting.
- Tender opening and evaluation of them.
- Collection of report from regional managers branches and compile one report for debit card.
- Compile the stationery report and submit to Ithala Accountant.
- Prepare SLAs and submit the contracts for vetting prior to the commencement of the contract.
- Ensure that contracts are signed and witnessed by all parties before the commencement of service.
- Book travel through Travel Agencies and send vouchers to the end user prior to travel.
- Ensure that stock is replenished
COASTAL KZN TVET COLLEGE
10.2020 - 03.2022
- Capturing the bank statement on the system for the current month for CFO to see the campus spent.
- Taking the payment slip from student and register them for those who were cash payer's
- Dealing with the safeguarding and control of assets register in respect of movement and the transfer from other campus to another.
- Register for car's booking and petrol card.
- Selection of suppliers when having the meeting for food, and the college is hosting the sport day for students and accompanying the students.
- Do asset verification of the college to all campuses traveling all lecture rooms, offices and halls.
- Doing reconciliation for all payment that were done on the month.
- Assisting the HOD whenever I was requiring to when there was Audit of administrator.
- Performing HR duties when HR was on leave and audit was asking for a task campus manager and HOD ask me to work on HR office to do the task for audit.
- Assisting students to register for NSFAS and register for their chosen course of their choice.
GUGU'S FINANCIAL ASSISTANCE
07.2020 - 09.2020
- Issuing loans to clients and opens new card for new clients.
- Handling the petty cash at office for the small loans up to R10 000
- Bookkeeping the office books for the month report and present them to head office auditors
- Deposition of cash at the bank if money at office reaches R20 000.
- Issuing paid up letters for clients who have settled their debt.
- Call clients whom their debt orders bounced back and do arrangement for new date.
- Go out field looking for clients telling people about our services.
EBUKHOSINI FINANCIAL ADVISORY AND TAX
03.2020 - 07.2020
- Capturing bank statements on excel sheet and prepare financial statements according to international financial report standards (IFRS) from comprehensive, financial position and cash flow statement.
- Registration of new companies on CICP
- Registration of new companies of CSD
- Registration of new companies of CIDB
- Doing BBBEE for crashes', small businesses for black owned.
- Registration of the companies for tax return
- Payroll for some companies who do have payroll
Education
Advanced Dip - Cost And Management Accounting
Mangosuthu University Of Technology
N Dip - Cost And Management Accounting
Mangosuthu University Of Technology
01-2024
N Dip - Financial Management
Coastal KZN Tvet College
01-2022
Grade 12 - undefined
Sinevuso Secondary School
01-2016
Skills
Supplier selection and negotiation
Contract management and compliance
Vendor relationship management
Purchase order creation
Supply chain compliance
Risk assessment
Procurement strategy
Effective communication
Team collaboration
Problem solving
Time management
Timeline
Supply Chain Management Intern
HARRY GWALA DEVELOPMENT AGENCY
03.2026 - Current
Procurement Officer and Stationery clerk
ITHALA SOC LIMITED
03.2022 - 03.2025
COASTAL KZN TVET COLLEGE
10.2020 - 03.2022
GUGU'S FINANCIAL ASSISTANCE
07.2020 - 09.2020
EBUKHOSINI FINANCIAL ADVISORY AND TAX
03.2020 - 07.2020
Grade 12 - undefined
Sinevuso Secondary School
N Dip - Financial Management
Coastal KZN Tvet College
N Dip - Cost And Management Accounting
Mangosuthu University Of Technology
Advanced Dip - Cost And Management Accounting
Mangosuthu University Of Technology