Solomuzi Thandokuhle Nyawo
Procurement Officer
Johannesburg
Summary
Extensive experience in Supplier relationships,Vendor Sourcing,Supplier Relationship Management,Bid process management
Overview
6
6
years of professional experience
16
16
years of post-secondary education
Work History
Procurement Officer (FTC)
Scenivision Pty Ltd
5 2024 - Current
- Conduct market research and identify potential suppliers, products, and services that meet the company's procurement requirements
- Develop and maintain strong relationships with suppliers, negotiating contracts, terms, and conditions to achieve favourable pricing and service agreements
- Manage documents (electronics and hard copies) in accordance with systems requirements
- Document preparation for International Imports and Exports and adherence to relevant regulations
- Request approval for exceptions before generating purchase orders
- Ensure that 3 quotation exceptions (due to urgency/ when necessary) are recorded as exceptions and updated
- Create purchase requisitions for approval
- Create purchase orders (PO's) on sage system and send approved POs to managers
- Resolve purchase orders queries as and when required
- Ensure all purchases of any order are prepared with the required and relevant credentials of each supplier
- Maintain accurate and up-to-date procurement records, including supplier details, purchase orders, invoices, and delivery notes and update supplier database regularly
- Monitor and track estimated delivery times, proactively addressing any delays or issues to ensure timely receipt of goods and services
- Manage warranties and guarantees for purchased items, ensuring documentation is obtained, organized, and tracked for future reference
- Negotiate stock prices for Scenivision requirements as and when necessary
- Collaborate with the finance department to ensure timely and accurate payment processing for invoices, verifying alignment with purchase orders and contract terms Generate and provide reports to management on procurement activities, calls and mailboxes
- Issue delivery notes or receipts upon receipt of goods, confirming quantity, quality, and condition of products purchased
- Conduct quality checks on received goods, ensuring they meet established standards and specifications
- Collect and provide procurement information for auditing purposes
- Build and maintain professional relationships with customers/stakeholders
- Provide administrative support as and when required
- Ensure efficient planning and implementation when performing tasks and duties
- Present the departmental reports in such a manner that they can be compiled correctly and submitted on time
- Issue of stock and stock keeping
- Record keeping of stock received, issued and on hand and ensure these records are updated monthly
- File all documents and forms as per company policies and procedures
- Comply with health and safety policies and procedures
- Assistance with office management (day-to-day reporting)
- Asset Management and Control
Senior Procurement Administrator
Deloitte
11.2019 - 05.2024
- Completing Purchase Request (PR) and dispatching to business for approval
- Managing and conducting procurement for all ATS and Operations related PR/PO requests
- Converting PR to Purchase Order (PO) and submitting invoices for payment process with accounts payable
- Perform GRV function and liaising with Finance accounts payable in the Africa Shared Services Centre
- Raising Good Received Vouchers (GRV) Following up with business regarding open POs and unmatched GRVs on a monthly basis and send report to Service Line Finance Managers/GL Accountants to inform accruals
- Intercompany payment PR/PO processing
- Ensuring processing of monthly 30day invoices & credit by AP - Updating accounts to current
- Match supplier invoices with purchase orders and resolve discrepancies with Accounts Payable
- Create Purchase requisitions & Purchase orders with correct quotations & Invoices attached on SAP on a daily and timely basis while ensuring purchase requisitions are coded correctly to the correct GL accounts, cost centers & project codes
- Communicate with vendors to resolve account discrepancies and respond to vendor enquiries and communicate with business (internal customers) provide support and solutions
- Taking ownership on the monthly recurring office cost Actioning calls logged on ServiceNow by ATS - Assets and IT equipment related purchasing
- Providing guidance to 5 Junior Clerks as and when necessary
Buyer
Mota-Engil Group
07.2018 - 09.2019
- Receiving purchase requisition from African sites dealing in: (Mining, Engineering projects, Port terminals and transport and logistics) requesting materials various commodities from South African and international suppliers
- Sourcing: Electronics, Spares (Komatsu/Caterpillar/Bell), Consumables, Machinery, Tools, Engineering Components, Engineering spares/parts, Maintenance services, Medical first aid kits/ Laboratory components chemistry & IT assets amongst other commodities and services
- Determine the lowest cost for products and materials locally and internationally and compare quotations for site projects
- Communicate with vendors, clients, customers, team leaders and managers to align goals
- Recommending new processes or systems for improvement and implement new ideas and strategies
- Process purchase requisitions for quotations from various suppliers and get purchase approvals from management
- Manage supplier database (update database and source new suppliers for different projects) Compile a weekly report for procurement manager regarding pending requisitions and orders for evaluation and status report purposes
- Evaluate and select the best supplier based on price, reputation and lead-time
- Negotiate contract terms of agreement and pricing for big projects that have a high cost budget for site projects
- Create and send purchase orders to suppliers and follow-up on delivery dates and request tax invoices for payment from the supplier for payment pending on the payment terms agreed upon (COD or 30 day) Create and maintain good relationships with key suppliers to ensure merchandise is of high quality and delivered on time
- Set-up meetings with vendors to discuss performance improvement and pricing to ensure the best service delivery and cost savings
- Follow a three-quote system and an adjudication process for all purchases
- Conduct entire procurement process in effective, efficient and minimum cost manner
- Track orders and ensure timely delivery (maintain updated records for purchased products, delivery information and invoices)
- Resolve all site queries efficiently and within agreed timelines to ensure that projects remain and track and production is continuous
- Provide weekly report on open PR's, PO's and delayed processes.
Procurement Officer
Yilida Manufacturing SA (PTY)
1 2016 - 6 2018
- Maintain accurate records of purchases and pricing
- Sourcing: Engineering Spares & parts, Consumables, Machinery, Maintenance services, chemicals; medical first aid kits & IT assets amongst other commodities and services/contracts
- Identify and negotiate with key BBBEE suppliers
- Set up Contracts & Service Level Agreements with selected suppliers and maintain management of these
- Create and maintain good relationships with vendors/suppliers
- Making professional decisions depending on urgency that has risen within the company production factory
- Maintain records of purchases made, payments made and other important data
- Review and analyze all vendors/suppliers, supply and price options
- Develop plans for purchasing of all production factory required equipment, supplies, materials, services and immediate machinery repairs in case of breakdowns
- Conducting credit applications with various suppliers on behalf of the company as means of forming new relationship
- Ensuring that the products and supplies are of the best quality
- Putting systems and measures into place to ensure minimum errors and costly mistakes arise between departments
- Maintain record and inventory of all incoming and current supplies
- Maintain an updated list of suppliers and their delivery times and potential future development
- Working in between team members, logistics and warehousing department to ensure that they are functioning accordingly
- Assisting with ensuring cost minimization within the company departments and production factory.
Education
National Diploma in Logistics Management -
Tshwane University of Technology
04.2001 - 04.2017
National Senior Certificate - undefined
Eshowe High School
Personal Information
- Ethnicity: Black
- Mobility: Own reliable vehicle
- Date of Birth: 03/29/95
- Gender: Male
- Nationality: South African
- Driving License: Code 10
Languages
English
Zulu
Skills and Traits
Computer literate: (Excel, PowerPoint, Word, Access), SAP R3/MM, SAP S4 HANA, Sage Evolution,
Effective Communication Skills: Articulate communicator with an appreciation for the different communication styles required when working with other team members or with customers/suppliers.
Honest and Reliable: Able to take on tasks with a degree of responsibility due to strong morals and ethics ensuring honesty and reliability.
Time Management: Dedicated to effectively prioritizing and managing time by allocating tasks and activities and keeping track of them in diaries and daily to-do lists.
Problem solving skills: Analytical and critical thinking skills using logical and methodical approach.
Timeline
Senior Procurement Administrator
Deloitte
11.2019 - 05.2024
Buyer
Mota-Engil Group
07.2018 - 09.2019
National Diploma in Logistics Management -
Tshwane University of Technology
04.2001 - 04.2017
Procurement Officer (FTC)
Scenivision Pty Ltd
5 2024 - Current
Procurement Officer
Yilida Manufacturing SA (PTY)
1 2016 - 6 2018
National Senior Certificate - undefined
Eshowe High School
Similar Profiles
Mekondjo JohannesMekondjo Johannes
Human Resources Superintendent at Blue Sea Fishing Company (PTY)Ltd, Pereira Seafood Company (PTY)Ltd, Hatutungu Fishing Company (PTY)Human Resources Superintendent at Blue Sea Fishing Company (PTY)Ltd, Pereira Seafood Company (PTY)Ltd, Hatutungu Fishing Company (PTY)
Mekondjo JohannesMekondjo Johannes
Human Resources Superintendent at Blue Sea Fishing Company (PTY)Ltd, Pereira Seafood Company (PTY)Ltd, Hatutungu Fishing Company (PTY)Human Resources Superintendent at Blue Sea Fishing Company (PTY)Ltd, Pereira Seafood Company (PTY)Ltd, Hatutungu Fishing Company (PTY)
Cathrine FryCathrine Fry
Swim Teacher and Operations Manager at Kiramal Pty Ltd / Daltrla Pty LtdSwim Teacher and Operations Manager at Kiramal Pty Ltd / Daltrla Pty Ltd
MOLAMODI KLAAS MAKGOPAMOLAMODI KLAAS MAKGOPA
Truck Driver at DSV LogisticsTruck Driver at DSV Logistics
Vanessa NzadiVanessa Nzadi
Principal Consultant at MIGRAJO SARLPrincipal Consultant at MIGRAJO SARL