Solly Mabonda

• Coordinate and organize daily despatch activities, including assigning tasks to team members and ensuring work is completed on time and efficiently
• Monitor team performance and provide coaching and feedback to improve productivity and job satisfaction;
• Maintain open communication with clients to ensure their needs and expectations are met
• Develop and implement policies and procedures to effectively manage despatch operations
• Maintain accurate records and documentation of dispatch activities, including scheduling and tracking of deliveries and pickups;
• Work collaboratively with other managers and departments to ensure smooth operations and effective customer service
• Identify areas for process improvement and implement changes to increase efficiency and effectiveness in despatch operations.
• Period: 1 year

• Research and advice on individual shipment requests And country requirements, source and manage freight Forwarders, Reconcile transactions verifying commercial invoice to MS Dynamic (Great Plains) invoice to proforma before shipping the stock. Ensure all export paperwork is received from the freight forwarder. Organize shipping quote estimates and country requirements. Coordinate communication of dimensions of the stock shipped, manage shipping and customs document. Track and trace shipments, arrange insurance cover for shipments, organize monthly freight forwarders billing, process monthly freight forwarders Recons and send to finance for payment.
• Period: 3yrs

• Processing of Import transactions within OLA, Raising Purchase Order on Overseas Supplier and request FEC Receipting of International Stock Pro-Rating Import Costs, providing recommendations for Pre-preparation of Shipment (Packaging, Security) Before exporting, creating of Proforma for Exports (Dollars) for Payment purpose, updating of reports, Assisting in queries and escalating of delays/issues.
• Period: 2yrs

• Receipting of Stock (Physical and Non Physical Stock) Verifying the Stock Items, Quantities, Pricing and Escalating on discrepancies, Labelling of stock with Correct details (Serial Numbers and Config numbers) Liaising with Sales and Logistic Coordinators where Orders needs to be amended or if Stock needs to be Rejected
• Period: 3yrs

• Despatching of stock verifying the stock items, quantities if correspond with Tax invoice and checking the shipping method if is correct and follow up with courier if the client received the goods and liaising with sales and logistics coordinator where invoices need to be amended or if shipping address is wrong.
• Period: 1yrs

• Alert to false or incorrect paperwork Ensure Customer are notified of impending Delivery, address check and any money Collected carefully documented so driver can not Overlook it , Double check goods to be delivered are correct in quantity, description and quality, Damaged goods not Despatch unless agreed by customer Regularly check loaded vehicles to ensure Packaging is satisfactory and only the items To be delivered are in the Vehicle
• Period: 5yrs
• Reason for Leaving: Obtained another Job

• Picking of stock and double checking physical stock against Tax invoice before handing over to Despatch and allocating stock that come from receiving to the right location in the warehouse.

• Alert to false or incorrect paperwork Ensure Customer are notified of impending, Delivery, address check and any money collected carefully documented so driver cannot over look It, Double check goods to be delivered are correct in quantity, description and quality, Damage goods not despatch unless agreed by Customer regularly check loaded vehicles to ensure packaging is satisfactory and only the items to be delivered are in the Vehicle
• Reason for Leaving: Obtained another Job

Compiling quotations, Accepting orders on Ariba system

Creating orders, populating the cost sheet ensuring that the correct amount is invoiced out monthly. Ensuring that all important documents are captured on smart sheet app,following up on ETA’s for the stock with the suppliers, updating age analysis, Uploading signed invoices on Ariba system for payments, Site material scheduling, Assign and update Anglo calls

Project update reports, Asset Management, administrative support and preparation of the sign-off files. Manage all incoming and outgoing correspondence, Attend to enquiries from company clients

Compile mines safety files, Ensures the safekeeping of all documentation in the office, drafts documents as required, daily filling, manual and electronically. Leaves and salaries requisition, Ordering and purchasing stationery and other office resources arranging accommodation, leaves application, timesheets, and vehicle log sheets.