Siyabulela Mgujulwa
Programme Administrator
Gugulethu
Summary
Results-driven professional with extensive experience in program administration. Adept at managing multiple projects simultaneously and known for improving operational workflows. Strong focus on team collaboration and achieving results, with excellent problem-solving skills and adaptability.
Overview
29
29
years of professional experience
Work History
Programme Administrator
Institute for Justice and Reconciliation
07.2023 - Current
- Coordinated events with precision, overseeing logistics, registration, catering arrangements, and other critical details to ensure successful outcomes.
- Streamlined program processes by implementing efficient administrative procedures, resulting in improved workflow and resource allocation.
- Continuously monitored progress toward stated goals while adjusting strategies accordingly based on changing circumstances or needs identified during implementation phases.
- Communicated regularly with stakeholders, updating on progress to build support for program.
- Maintained and updated project related documents.
Self-Employed in Sales
Sales
06.2018 - 06.2023
- I do cosmetic sales and household product sales.
- Self-motivated, with a strong sense of personal responsibility.
- Excellent communication skills, both verbal and written.
- Proven ability to learn quickly and adapt to new situations.
- Skilled at working independently and collaboratively in a team environment.
Office Manager
Nceduluntu Development Programme Inc.
01.2016 - 05.2018
- Company Overview: Nceduluntu Development Programme Inc is a private co. owned by a black female entrepreneur, who’s main function is provide services to the community through tenders.
- Ensuring the smooth running of the office;
- Liaison between co. and stakeholders i.e. city of cape town;
- Preparing all documents i.e. employment contracts, preparing salary advices, setting up and attending all interviews;
- Drawing up all monthly labour reports;
- Making sure that payroll is completed every end of the month;
- Accountable to the Director for all financial spending/reports.
- Nceduluntu Development Programme Inc is a private co. owned by a black female entrepreneur, who’s main function is provide services to the community through tenders.
Programme Administrator / Grants Administrator
Open Society Foundation for South Africa
01.2004 - 06.2015
- Company Overview: The Open Society Foundation for South Africa (OSF-SA) is committed to promoting the values, institutions and practices of an open, non-racial and non-sexist, democratic, civil society. OSF-SA supports a vigorous and autonomous civil society in which the rule of law and divergent opinions are respected. OSF-SA is a South African grant-making organisation and is a part of the Open Society Foundations.
- Manage all new applications so that they are dealt with in line with applicable procedure and policies;
- Manage all new agreements once a proposal has been approved;
- Assisting in grantee meet and greet and roundtables;
- Monitor applications and provide information to facilitate effective decision-making;
- Financial management /budget allocations;
- Maintain an effective working relationship with programme managers and programme officers;
- Knowledge management;
- Ensure a professional workspace;
- Participate as an active member of OSF-SA to facilitate the achievement of its objectives;
- Preparation and attend Board meetings.
- The Open Society Foundation for South Africa (OSF-SA) is committed to promoting the values, institutions and practices of an open, non-racial and non-sexist, democratic, civil society. OSF-SA supports a vigorous and autonomous civil society in which the rule of law and divergent opinions are respected. OSF-SA is a South African grant-making organisation and is a part of the Open Society Foundations.
Junior Secretary
Fairheads International
01.1999 - 12.2003
- Company Overview: Fairheads is an independent service provider of beneficiary funds and umbrella trusts for retirement funds. The trust holds retirement fund trustees, consultants and administrators to meet the financial needs of dependants of deceased or disabled members of retirement funds. Thousands of dependants, many of them vulnerable minors, depend on them for the safe management of funds left to them by loved ones. It is in this way they make valuable contributions to the education, maintenance, advancement and well-being of children all over Southern Africa. They never lose sight of this responsibility. The Fairheads brand has been developed through a steadfast commitment to integrity, professionalism and high service levels over 85 years.
- Answering switchboard;
- Receiving and sending faxes;
- Capturing data on in-house package(new business);
- Typing of documents.
- Fairheads is an independent service provider of beneficiary funds and umbrella trusts for retirement funds. The trust holds retirement fund trustees, consultants and administrators to meet the financial needs of dependants of deceased or disabled members of retirement funds. Thousands of dependants, many of them vulnerable minors, depend on them for the safe management of funds left to them by loved ones. It is in this way they make valuable contributions to the education, maintenance, advancement and well-being of children all over Southern Africa. They never lose sight of this responsibility. The Fairheads brand has been developed through a steadfast commitment to integrity, professionalism and high service levels over 85 years.
Float Secretary
Sonnenberg Hoffmann and Galombik Inc.
01.1997 - 12.1998
- Company Overview: Sonnenberg, Hoffmann and Galombik is a law firm which offered high level of competences and experience in all areas of legal practice, having regard to the highest professional standards and ethics. As of September 7, 2006, Sonnenberg Hoffmann & Galombik is a subsidiary of Edward Nathan (Pty.) Ltd.
- Typing of the various legal documents (Litigation, conveyancing, labour, transcripts/Dictaphone);
- Switchboard relief;
- Receiving and sending of faxes;
- Deeds office duties.
- Sonnenberg, Hoffmann and Galombik is a law firm which offered high level of competences and experience in all areas of legal practice, having regard to the highest professional standards and ethics. As of September 7, 2006, Sonnenberg Hoffmann & Galombik is a subsidiary of Edward Nathan (Pty.) Ltd.
Education
Secretarial Diploma - Typing, Pitmans Shorthand, Lotus 1-2-3, Ghostwriter, Microsoft Word, Business Studies, Basic Accounting, Dictaphone typing
Montrose Secretarial College
Excel course level 1
Nu Horizons Pty Ltd
Gentle introduction to Statistics
Front Foot Pty Ltd
Hostile Environment Training
05.2012 - 05.2012
Grant management training
Professional writing for the non-profit sector
Clarity Editorial
No Degree - Monitoring, Evaluation And Learning
Southern Hemisphere
Cape Town 04.2001 -
Skills
Reliability
Punctuality
Professionalism
Motivated
Honest
MS Word
MS Excel
MS Outlook
DevMan
Grant management
Logistical arrangements
Logistics oversight
Resource coordination
Budget administration
Documentation and reporting
Partnership development
Educational Development
Montrose Secretarial College, Secretarial Diploma, 1995, Typing 45wpm, Pitmans Shorthand 80wpm, Lotus 1-2-3, Ghostwriter, Microsoft Word, Business Studies, Basic Accounting, Dictaphone typing Distinction, Excel course level 1, 05/18/07, Nu Horizons Pty Ltd, Gentle introduction to Statistics, 08/29/07, Front Foot Pty Ltd, TOR: Hostile Environment Training, 05/08/12 - 05/10/12, Grant management training, 10/01/14, Spain Barcelona, Professional writing for the non-profit sector, 06/30/15, Clarity Editorial
Skills Summary
Reliability, Punctuality, Professionalism, Motivated, Honest, MS Word, MS Excel, MS Outlook, DevMan (grant database system), Grant management, Logistical arrangements for local and regional workshops, conferences and meetings
Timeline
Programme Administrator
Institute for Justice and Reconciliation
07.2023 - Current
Self-Employed in Sales
Sales
06.2018 - 06.2023
Office Manager
Nceduluntu Development Programme Inc.
01.2016 - 05.2018
Hostile Environment Training
05.2012 - 05.2012
Programme Administrator / Grants Administrator
Open Society Foundation for South Africa
01.2004 - 06.2015
No Degree - Monitoring, Evaluation And Learning
Southern Hemisphere
04.2001 -
Junior Secretary
Fairheads International
01.1999 - 12.2003
Float Secretary
Sonnenberg Hoffmann and Galombik Inc.
01.1997 - 12.1998
Excel course level 1
Nu Horizons Pty Ltd
Gentle introduction to Statistics
Front Foot Pty Ltd
Grant management training
Professional writing for the non-profit sector
Clarity Editorial
Secretarial Diploma - Typing, Pitmans Shorthand, Lotus 1-2-3, Ghostwriter, Microsoft Word, Business Studies, Basic Accounting, Dictaphone typing
Montrose Secretarial College