SAP,Quickbooks, Manhattan and Exceed
Hi, I’m
Sithabile Nkomazana
PERSONAL ASSISTNAT
Centurion,Gauteng
Summary
Proven track record in enhancing operational efficiency and procurement processes at Imizi Holdings Pty Ltd, showcasing exceptional document control and problem-solving aptitude. Leveraged technical understanding and teamwork to streamline project handovers and improve tender success rates, significantly boosting productivity and customer satisfaction.
Overview
12
years of professional experience
Work History
Imizi Holdings Pty Ltd
Tender Administrator
01.2024 - Current
Job overview
- Maintained accurate records of all tender activities, ensuring easy reference and analysis for future bid opportunities.
- Streamlined tender submission process by implementing efficient document management systems.
- Facilitated successful project handovers from bid phase to delivery teams, ensuring seamless transitions with minimal disruptions.
- Leveraged expert knowledge of procurement processes to create persuasive responses to evaluation criteria questions.
- Kept vendor files accurate and up-to-date to expedite payment processing.
- Handled account payments and provided information regarding outstanding balances.
- Created improved filing system to maintain secure client data.
- Maintained accurate records of customer payments.
- Processed vendor and supplier payments on weekly basis.
- Disbursed petty cash by recording entries and verifying documentation.
Mkholi Consulting
Personal Assistant
02.2023 - Current
Job overview
- Attended meetings, took notes and tracked action items.
- Responded to emails and other correspondence to facilitate communication and enhance business processes.
- Answered phone calls and addressed customer questions and concerns to promote satisfaction and continued business.
- Provided general administrative support including scheduling meetings, making travel arrangements and managing documentation.
- Oversaw personal and professional calendars and coordinated appointments for future events.
Kitentsu World Express KWE
Warehouse Coordinator
02.2014 - 05.2017
Job overview
- Coordinated seamless communication between different departments for smooth order fulfillment across all stages of the supply chain process.
- Implemented lean principles to eliminate waste in various aspects of warehouse operations, further improving efficiency levels.
- Built truck loading lists for drivers and facilitated loading processes between transportation and warehouse personnel.
- Backfilled coordinator work across shifts to maintain adequate coverage for operational needs.
- Forecasted consumer demand to plan ordering of necessary products and resources for warehouse to meet demand.
- Coordinated receiving process and managed dock to efficiently unload trucks.
- Calculated and monitored inventory through [Software] tracking spreadsheets.
- Communicated with warehouse team leader on carrier issues, STO information, and weekly productivity metrics.
- Managed the receipt, storage, and dispatch of goods to ensure timely delivery to customers.
- Coordinated with suppliers on inventory orders to address issues quickly and avoid delays in delivering to consumers.
- Verified accuracy of shipping and receiving documents and maintained records.
- Ensured accurate inventory records through diligent cycle counts and regular audits.
- Maintained high standards of cleanliness throughout the warehouse facility by adhering to housekeeping best practices consistently.
- Communicated and integrated with other departments to share information and coordinate successfully.
- Completed daily cycle counts and quarterly inventories and resolved variances to maintain data accuracy.
- Loaded, unloaded, and moved material to and from storage and production areas.
- Checked packages and merchandise for damage and notified vendors.
- Alternated goods in inventory by observing first-in and first-out approach to keep shelves organized and properly stocked.
- Developed and implemented strategies to improve team productivity and efficiency.
Kitentsu World Express KWE
Personal Assistant
04.2012 - 01.2013
Job overview
- Used discretion when handling confidential information.
- Supported executive in achieving goals by proactively anticipating needs and addressing concerns promptly.
- Increased efficiency in administrative processes by implementing new organizational systems and tools.
- Ensured a well-maintained professional image both internally and externally through diligent representation of executives.
- Updated spreadsheets and created presentations to support executives and boost team productivity.
- Coordinated international and domestic travel logistics including flight itineraries, hotel reservations and car services.
- Managed complex calendar coordination across multiple time zones for seamless meeting scheduling.
- Developed relationships with key stakeholders, fostering trust and rapport within the network of contacts.
- Streamlined communication for better efficiency between executive and team members by acting as a liaison.
- Identified needs and coordinated plans for travel and out-of-town functions.
- Facilitated transportation to and from appointments.
- Coordinated appointments with medical professionals.
Education
UNISAPretoria
Bachelor of Science from Operations And Supply Chain Management
04.2001
UNISAPretoria
Higher Certificate from Economic Managment And Sciences
04.2001
Damelin CollegePretoria
Diploma from Logistics And Supply Chain Management
04.2001
Skills
Technical understanding
Cost Estimation
Document Control
Proposal Writing
Procurement processes
Bid Evaluation
Data Analysis
Correspondence Preparation
Bank Statement Reconciliation
Database Management
Customer Service
Payment Processing
Word Processing
Invoice Generation
Administrative Support
Customer Account Management
Problem-solving aptitude
Purchase Orders
Invoice Documentation Management
Discrepancy Reconciliation
Paperwork and documentation
Quickbooks mastery
Teamwork and Collaboration
Customer service support
Multitasking Abilities
Problem-Solving
Inventory Management
Statement preparation
Work Coordination
Software
Languages
English
Upper intermediate (B2)
Zulu
Intermediate (B1)
Xhosa
Intermediate (B1)
Mountain Climbing
Mountain climbing is a hobby I have grown to like for the past 7 years. It gives me an opportunity to escape the crazy city life every weekend . This is where I do self introspection and my life has never been the safe since then.
Timeline
Tender Administrator
Imizi Holdings Pty Ltd
01.2024 - Current
Personal Assistant
Mkholi Consulting
02.2023 - Current
Warehouse Coordinator
Kitentsu World Express KWE
02.2014 - 05.2017
Personal Assistant
Kitentsu World Express KWE
04.2012 - 01.2013
UNISA
Bachelor of Science from Operations And Supply Chain Management
04.2001
UNISA
Higher Certificate from Economic Managment And Sciences
04.2001
Damelin College
Diploma from Logistics And Supply Chain Management
04.2001