Sisonke Sisilana
Administrative Officer
Kuilsriver
Summary
I hereby apply for the above-mentioned position advertised E-Recruitment.
I am self – motivated individual with high integrity, discipline, uncompromising in terms of quality, assertive with sound interpersonal leadership. I am a competent individual who is always willing to learn new things. I have been trained and worked with an experienced team working with big projects as supervisor. I have read the requirements needed for the post and feel that I am suitable person for the job.
Overview
14
14
years of professional experience
1
1
Language
Work History
Administrative Support Officer
Western Cape Education Department
09.2017 - Current
- Render line administrative support services.
- Assist management support staff in all administrative duties.
- Develop and maintain processes and system that will contribute towards improving efficiency in the circuit office.
- Oversee and provide effective guidance and advice on the flow of information and documents.
- Prepare documents and verify responses information received from schools, and other internal and external stakeholders.
- Obtain inputs, collate, and compile reports pertaining to the circuit and advise sensitise the office i.e.
- 1.Progress reports Sim, Term performance
- Monthly reports
- Management reports
- Monitoring and evaluating the performance of the circuit office on an ongoing basis against predetermined objectives.
- Ensure that effective records are kept of the activities and resources of the circuit.
- Manage planning and execution of workshops, large meetings, conferences and when they occur.
- Follow up with outstanding documentation/ data / information from schools.
- Collate circuit data available on WCED systems such as CEMIS, Eduinfosearch, SAMI & DMIS.
- Co-ordinate M&E activities and maintain the relevant system.
- Update and maintain the M&E system for circuit projects i.e., APP Projects.
- Provide support to conduct basic research on education providers and their activities at schools in the circuit.
- Provide an Organisation Development service by executing and implementing and interventions by means of facilitation, group problem solving, capacity building and other appropriate techniques including areas Job evaluation, business process redesign and change management interventions.
- Contribute to the rendering of macro and transversal organisation design services.
- Document and report on interventions.
- Contribute to the facilitation of mandatory transversal service delivery and Batho Pele initiatives.
- Contribute to the optimisation, enablement and maintain organisation development methodologies, tools and techniques and provide input into the Directorate’s information management system and database with specific reference to interventions.
- Compile memoranda and reports on validity and relevance of data received from project stakeholders.
- Track issues referred to and from the circuit office through issue Management System.
- Coordinate projects development queries related parliamentary/ ministerial enquiries referred to the circuit.
- Analyses reports and make notes and/ or recommendations regarding projects implemented by the circuit.
- Assist the circuit manager in the analysis of the business reports.
- Mange the recruitment process from uploading of Adverts to the system, Shortlisting’s, and Interviews.
- Appoint departmental representatives for HOD, Deputy Principal & Principal Posts.
- Verification of documents after the interviews.
- Draft progress reports on all plans.
- Keep detail records of teacher and school performance.
- Provide support to the circuit for supply chain management.
- Coordinate evidence/ supporting documents for the circuit.
- Manage and maintain an effective filing system.
- Screen documents to determine actions/information/documents required for meetings.
- Collect and compile information on project with regards to issues that needs to be discussed at meetings.
- Render secretariat services: 1. Arrange for the placement of project related items on the agenda of meetings chaired by the Circuit Manager, and to ensure circulation of accompanying memoranda.
- Manage the procurement of standard items: like stationary, refreshments etc. for the circuit office procurement advice and attendance records.
- Keep record of all procurement activities.
- Drafting of MOA (Memorandum of Agreement).
- Render advice and liaise w.r.t administrative matters.
- Mange the recruitment process from uploading of Adverts to the system, Shortlisting’s, and Interviews.
- Appoint departmental representatives for HOD, Deputy Principal & Principal Posts.
- Verification of documents after the interviews.
- Keep updated on WCED school online systems including, but not limited to, LTSM online system, SAMI, CEMIS, PERMIS and Eduinfosearch.
- Conduct training for school Principals & Secretaries for online applications.
- Studies the relevant public services and departmental prescripts/policies and other documents and ensure that the application thereof is understood properly.
- Remain abreast with project procedures and process that apply to the district office.
- Advise relevant stakeholders on the departmental prescripts and policies regarding own KRA's.
- Compile reports and submissions on request.
School Finance & Record Officer
Western Cape Education Department
09.2022 - 01.2024
- Monitor, verify, develop, and report on all aspects of Records Management.
- Check if the following registers are in place, verify that registers are in line with policy, prescripts, norms, and standards and in line with the approved National Archives Policy:
- Approved File Plan
- Telephone, Fax, and Mail Registers
- Stock Registers for Assets, Library, LTSM, IT equipment, Tuck Shop and Key Register.
- Handing Over Register and/or Certificates
- Learner Transport File, including (WCED 061) and Inspection Form (WCED 095)
- Admission Register (CEMIS)
- Attendance Registers (Educators, Public Servants, and Learners)
- Leave Registers (Educators, Public Servants)
- Incident Register.
- Actively manage the performance, evaluation and rewarding of staff within the division.
- Active involvement in the compilation of a human resource plan, a service delivery improvement programme, and an information resources plan, for the directorate.
- Prepare disclosure notes.
- Administer and reconcile financial lease agreements.
- Perform needs analysis.
- Perform supply chain management transactional analysis.
- Investigate fruitless and wasteful expenditure.
- Facilitate recording of losses, damage, or mismanagement of assets.
- Promote sound labour relations within the schools.
- Give strategic direction to and manage policy issues regarding the functions of the components under his/her command.
- Communicate on managerial level regarding the functions of the component.
- Disciplinary Register(s) (Educators, Public Servants, and Learners)
- Minutes of all meetings (e.g., Staff, SMT, RCL, SGB, SDT)
- Records of Training (Staff, SMT, RCL, SGB, SDT)
- Daily Decisions Register.
- Record of SACE registration for SGB posts.
- Record of Health and Safety (including Evacuation Plans).
- Assist with the development of the registers in line with prescripts.
- Support and follow-up on all required corrective actions.
- Report in writing and electronically on all aspects of school administration to the Assistant Director: School Financial Management and Administration.
Administrative Clerk, Examinations, Section Certification & Verification
Western Cape Education Department
03.2013 - 01.2017
- Administer the certification process through the following processes:
- Telephonic examination enquiries for the re-issue of lost Certificates and Diplomas relating to Senior and Teachers’ Examinations.
- Checking/Testing of all results (NSC, SC, and Abet Level 4).
- Assist with the planning and execution of the printing schedule.
- Liaise with SITA for the printing of results according to printing schedule.
- Checking of categories of printed results.
- Quality checking of all printed results.
- Transporting all confidential results before made public.
- Supervise and execute the packing and distribution of results and certificates.
- Client services Consultant: Advice and Answer all queries in Walk-In Call Centre.
- Drafting of submissions.
Administrative Clerk, Examinations, Section Question Paper & Scripts
Western Cape Education Department
09.2011 - 01.2013
- To provide an administrative support service in respect of all functions of the Division Examination Distribution and Marking Services.
- Render administrative support regarding transportation and storage of QP.
- Render administrative support regarding the packaging and distribution of QP, stationery and mark sheets.
- Render administrative support regarding the manifesting of mark sheets and scripts.
- Render administrative support regarding the marking and capturing processes.
- Render administrative support regarding the training of Chief markers, markers, moderators, mark capturers, Centre Managers, invigilators (regarding examination process).
Education
High School -
Forbes Grant Senior Secondary School
Bachelor of Social Science - Public Administration, Industrial Psychology and Criminology
University of Fort Hare
Skills
Communication (written and verbal)
Interests
Sports
Reading
Outdoor life
Work Availability
monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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Timeline
School Finance & Record Officer
Western Cape Education Department
09.2022 - 01.2024
Administrative Support Officer
Western Cape Education Department
09.2017 - Current
Administrative Clerk, Examinations, Section Certification & Verification
Western Cape Education Department
03.2013 - 01.2017
Administrative Clerk, Examinations, Section Question Paper & Scripts
Western Cape Education Department
09.2011 - 01.2013
Bachelor of Social Science - Public Administration, Industrial Psychology and Criminology
University of Fort Hare
High School -
Forbes Grant Senior Secondary School
Languages
- Xhosa
- English
First Names
Sisonke
Telephone Numbers - Cell
- 0764688573
- 0608561922
- 0219007155
Personal Information
- ID Number: 8510145465084
- Health Status: Excellent
- Religion: Christian
Training
- SC & NSC workshops
- National Curriculum Statement
- Human Resource Development
- Leadership and Management
- Education conferences
Awards Obtained
- Performance Bonus, 2015, 5, Outstanding
- Performance Bonus, 2016, 5, Outstanding
- Performance Bonus, 2019, 4, Outstanding
First Names
Sisonke
Telephone Numbers - Cell
- 0764688573
- 0817503828
Personal Information
- ID Number: 8510145465084
- Health Status: Excellent
- Religion: Christian
Training
- SC & NSC workshops
- National Curriculum Statement
- Human Resource Development
- Leadership and Management
- Education conferences
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