SISI VIOLET NTAMO

• Handle incoming calls
• Petty cash management
• Provide Supply Chain Management administration support
• Ensure compliance with supply chain management policy in carrying out the above tasks
• Issuing of RFQs and purchase orders on SAP system
• Ensuring that suppliers are paid on time by submitting payment packs to National Office
• Assist SCM office to facilitate the efficient administration of bids, bid reviews and associated bid documentations
• Sourcing suppliers on Central Supplier Database (CSD)
• Obtain quotations from standard suppliers, making sure that all the necessary supporting documentation is received according to checklist
• Administer the maintenance and updating of asset register and allocation of barcodes
• Facilitation of briefing sessions
• Update and maintenance of accurate database of NW municipalities and CFO, monthly
• Build a strong two-communication channel between SALGA, NW municipalities and other stakeholders
• Manage Boardroom bookings and register and arrange catering for meetings
• Manage security boardroom and register all outgoing and incoming material
• Keeping an update of Attendance Register
• Minutes taking for Finance and Admin meetings
• Sitting Allowance Administration
• Office Health and Safety representative and First Aider
• Employment Equity Representative

• Fixed Asset Register: Update and maintain Fixed Asset Master data in the Corporate Register database
• Asset Control: Conduct Fixed Asset Inventory counts; periodic physical inspection of fixed assets, reviewing the results, conducting necessarily follow up and accounting adjustments
• Control and safeguard SALGA's assets including leased assets and fixed assets register
• Be versatile
• Asset Accounting: Evaluate all new capital requests and disposal; Record the costs of newly acquired fixed assets and issue asset number
• Allocate fixed assets to relevant cost centers; Perform accounting for equipment/ asset disposals and calculate depreciation on assets
• Procurement and Finance: Perform Demand Management, Deal with Acquisition and obtain Quotations from Service Providers
• Coordinating Supplier Database Forms
• Write 'Scope of Work' when Service Providers are contracted
• Manage payment process and procedures with National Office
• Manage Provincial Expenditure within regulation and legislation
• Administer the contract management process
• Manage and administer S&T processes and procedures
• Manage processes and procedures related to Petty Cash requisitions
• Governance and Compliance: Implement financial policies and procedures
• Ensure adherence to internal control mechanisms
• Ensure good governance, effective financial management, control, reporting and sustainability within Assist with Compliance Functions

• Provide strategic support as well as effective and efficient administrative, professional and management services within the PEO's office
• Management the office diary of the PEO's schedule
• Manage and coordinate meetings, workshops and travel, events and functions arrangements within the PEO's office
• Provide data processing services (typing of correspondence, memo's and emails) and other logistical support services within the PEO's office
• Manage and maintain a proper administrative, filling, record keeping and retrieval system to ensure that relevant documents are properly compiled and readily available
• Prepare documentations and presentations in advance of meetings
• Track and monitor the implementation of all decision taken by Executive Management Team, National Executive Committee and other relevant meetings pertaining to the provincial office
• Attend and ensure that the provincial office's interest is properly represented at relevant meetings delegated or assigned by the PEO
• Coordinate and regulate workflow to and from administrative support staff
• The incumbent will be required to perform extra duties as and when required

Coordinating the daily administration of doctors, staff, visitors, and patients
Scheduling appointments.
Answering patient inquiries.
Handling patient emergencies.
Booking patients for hospital admission

Printing out of rental statements

answering queries

identifying indigents household

capturing of indigents forms

Reporting to immediate manager

Monitoring field workers

filing of indigents forms