Innovation
Sipho Michael Sotomela
Pretoria
Summary
Sipho Sotomela is a self-determined, creative, goal driven individual with a Post Graduate Diploma in Knowledge and Information System Management have over 11 years working experience in the public sector. I have 7 years’ experience in project management and 5 years of data management. I have extensive experience in Information Management, Projects Management, Planning, Monitoring, Evaluation and Reporting and Financial Management. Seasoned project coordinator with excellent problem-solving, team-leading, and project management skills as well as knowledge of public sector operations. competent in making the most of resources to satisfy demanding needs. proficient multitasker who is an analytical leader. Highly-motivated individual with desire to take on new challenges. Strong worth ethic, adaptability, team player and exceptional interpersonal skills. Good at working effectively without supervision and quickly mastering new skills.
Overview
9
9
years of professional experience
1
1
Certification
Work History
Project Administrator (Monitoring and Evaluation)
National Research Foundation
01.2018
- Administer and support the evaluation of mandated evaluation projects and ensure standardisation and quality assurance
- Collate performance data (Portfolio of Evidence), verify the evidence as per the reported data and store the collected data
- Support (as the secretariat) the accreditation review of the National Science Centres until status publication stage
- Support and administer the functionality and operations of the Peer Evaluation Committee and Accreditation Committee for the National Network of Science Centres, guided by the requisite operational framework
- Conduct the packaging and presentation of the Accreditation Committee secretariat results
- Liaise the co-ordination of information with all divisions to satisfy requirements of Annual Performance Plans (APP) and Quarterly reports
- Support and assist in the processing and compilation of the division’s Annual Performance Plan (APP) and Annual Operational Plans (AOP)
- Analyse and produce quarterly reports on monitoring and evaluation findings
- Assist in the consolidation of all data into project reports
- Undertake projects evaluation aligned to organisational mandate and APP
- Report gaps to Monitoring and Evaluation Project coordinator in relation to project timelines and schedule and coordinate action plans to close performance gaps
- Serve as a system administrator for an online science centre registration portal, providing continuous communication with system user, science centres on any challenges encountered on the Online Platform
- Participate in the development of data collection instruments for programmes and events
- Maintained all meeting records for the meetings, facilitated by the division and ensuring that minutes are captured and circulated and a filed according to the internal filling system
- Research and Development Participate in monitoring and evaluation impact studies from data gathering, data interpretation, compilation and development of high-quality reports
- Design and lead the evaluation proposals, methodologies, data collection and data interpretation of projects
- Make recommendations of the evaluations at different levels for operational improvements purposes
- Enhance evaluation methodologies for data synthesis to support projects
- Project Implementation and Project Management Monitor expenditures in assigned projects and ensure that the budget is expended in line with procedures and policy of the, and report progress to Monitoring and Evaluation Manager Monitor projects risks and make recommendations for corrective measures in line with the risk management plan
- Identify and contribute to the compilation of tenders documents and proposals
- Participate and/or administer commercial contract management of external clients in line with the policy mandate of the organization and that of Public Finance Management Act (PFMA)
- Ensure that project objectives, tasks and activities are implemented within budget and agreed timeframes
- Stakeholder Relations and Reporting Provide regular projects updates to both internal and external stakeholders involved in projects
- Provide expert advice to the Peer Evaluation Committee and Accreditation Committee
- Provide advice to Monitoring and Evaluation Project Coordinator on content and technical acceptability of reports submitted by the two committees
- Compile monthly, quarterly and annual projects report.
Administrative Assistant (Internship)
Department of Basic Education
03.2015 - 09.2017
- Receiving and capturing data (monitoring forms) from schools into a national database as provided by provinces
- Conduct monitoring and schools visit in provinces to evaluate the implementation of the National Framework on Schools Safety
- Provide administrative support in the development, coordination, implementation, monitoring and evaluation of policies, guideline and strategies relating to school safety
- Perform provincial reports analysis and compile a national report
- Liaise directly with provincial coordinators in terms of data and information to be submitted; Perform record keeping as per the units filing systems
- Liaise and cooperate with provincial departments, national departments, NGO`s, civic organization and other stakeholders
- Receive and analyse provincial Quarterly Reports on provincial programmes from nine provinces to assist in strategic planning and interventions
- Collect school-based training workshops Registers conducted by provincial master trainers for capturing on database
- Conduct monitoring of school safety programmes on the implementation of national framework in provinces at school level
- Liaising directly with internal and external clients (school safety provincial coordinators) in relation to submission of reports and information requested from provinces
- Serve as a secretariat for the directorates’ inter departmental joint meeting, taking minutes, preparing attendance register and keeping records of the meeting
- Provide support in the development, coordination, implementation and monitoring of national policies, strategies and guideline and framework.
Data Capturer (Learnership)
South African Qualifications Authority (SAQA)
02.2009 - 02.2011
- Capturing data from source documents (Qualification and Unit standards) accurately into an online database
- Locate and correct data entry errors
- Ensuring documents meet required quality standards and performing specified manual checks on the data to ensure consistency and completeness
- Maintaining logs of activities and work completed as part of the Learnership programme Communicated effectively with various individuals (internal and external clients) from different departments sharing information regarding qualifications and unit standards on a daily basis
- Entrusted to operate main reception switchboard as a reliever during lunch and on absence of the receptionist
- Providing courteous and informed response to information requests; screening and transferring calls to relevant department were necessary
- Handled various administration tasks such as data entry, filing, and photocopying, data cleaning.
Education
Post Graduate Diploma in Knowledge and Information Management Systems (KISM) -
Stellenbosch University
12.2022
Advance Certificate in Monitoring and Evaluation -
Foundation for Professional Development
08.2020
Certificate in Academic Research -
University of Pretoria
03.2020
Bachelor of Arts in Public Management and Governance -
University of Johannesburg
12.2014
National Certificate in Datametrics NQF Level 5 -
University of South Africa
03.2011
Senior Certificate -
Regolotswe High School
South Africa01-2005
Skills
Research Development, Monitoring and Evaluation
Critical and Analytical skills
Reporting, business writing and Presentation skills
Projects and Financial Management
Stakeholder Engagement
Contract Management
Information and Data Management
Computer Skills
Project Reporting
Multi-Project Coordination
Attention to Detail
Self Motivation
Affiliations
Member of South African Monitoring and Evaluation Association (SAMEA)
References
- Gugu Mtsweni, Project Coordinator, National Research Foundation, 012 392 9393, 076151 1241, gugulethu.mtsweni@dpme.gov.za
- Baba Isang, Assistant Director, Department of Basic Education, 012 357 3355, 072 917 2171, Malaka.B@dbe.gov.za
- Paseka Njobe, Former Director, Department of Basic Education, 082 842 2496, 012 357 4009
Accomplishments
- Best performing staff member
Certification
- Member of South African Monitoring and Evaluation Association (SAMEA)
References
References available upon request.
Work Availability
monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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Interests
Knowledge Economy
System Thinking
Continuous improvement
Impact
Transformation
Perfection is not attainable, but if we chase perfection, we can catch excellence.” — Vince Lombardi
It is our human condition to acknowledge our fundamental flaws. But by holding ourselves to the greatest standards, we perfectionists often attempt to reduce, if not completely overcome, our inherent flaws.
Timeline
Project Administrator (Monitoring and Evaluation)
National Research Foundation
01.2018
Administrative Assistant (Internship)
Department of Basic Education
03.2015 - 09.2017
Data Capturer (Learnership)
South African Qualifications Authority (SAQA)
02.2009 - 02.2011
Post Graduate Diploma in Knowledge and Information Management Systems (KISM) -
Stellenbosch University
Advance Certificate in Monitoring and Evaluation -
Foundation for Professional Development
Certificate in Academic Research -
University of Pretoria
Bachelor of Arts in Public Management and Governance -
University of Johannesburg
National Certificate in Datametrics NQF Level 5 -
University of South Africa
Senior Certificate -
Regolotswe High School
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