Siphokazi Peter

MAIN PROJECT FEATURES: Appointed as an EPCM services provider, our multidisciplinary team focuses on engineering, procurement, and construction management. Key projects include National Corridors Recovery Programme.

TEAM SUPPORT

• Providing administrative support to the project team and ensuring the smooth functioning of project-related processes.
• Collaborate with team members and stakeholders to ensure seamless communication and execution.
• Serve as the point of contact for program-related queries and correspondence.
• Coordination and scheduling of project meetings, workshops, and events.
• Prepare and distribute meeting agendas, minutes and other project related documentation
• Follow up on action items with various teams and individuals
• Coordinate daily program activities and manage schedules to meet project timelines.
• Assist with the development of Work Breakdown Structure
• Assist the Project team with updates to the Project schedules
• Assist in maintaining project schedules and ensuring deadlines are met.
• Coordinating logistical requirements for the project team, such as travel and mobilization
• Manage onboarding of project resources, permanent and non-permanent, including contractors.
• Help ensure deliverables are tracked and aligned with timelines
• Maintaining the Project risk register

DOCUMENT AND INFORMATION MANAGEMENT

• Ensure project filing is conducted following the Project Management Process framework.
• Manage SharePoint/Teams Folder Structure and adherence to the requirements.
• Monitoring document revisions and ensuring that all parties have access to the most recent version of a document.
• Work closely with project managers to ensure all project documents are up to date & shared with the relevant stakeholders

PROCUREMENT ADMINISTRATION

• Preparation of Sub-Consultant Agreements per the company’s Quality Control Standards
• Maintaining project contracts and other documentation for sub-consultants, contractors, and vendors
• Maintaining Procurement and Contract administration registers

PROJECT COST ADMINISTRATION

• Assist with budget tracking, invoicing, and reporting in coordination with the finance team
• Keeping records of all invoices for audit purposes

• Overseeing the Facilities Administration Services Team (12 employees) at ABB South Africa at their Longmeadow, Durban, and Cape Town Offices.
• Training New Employees on SAP – on how to create Purchase Requisitions and Load New Projects.
• Serve as the point of contact for project-related queries and correspondence.
• Coordination and scheduling of project meetings, workshops, and events.
• Prepare and distribute meeting agendas, minutes, and other project-related documentation
• Processing of Customer and Suppliers Invoices

• Creating/ Loading of New Projects on SAP (CJ20)
• Creating/ Loading Sales Orders and Budgets
• Processing of Customer and Suppliers Invoices
• Training new users on SAP
• Compile Project, Tender and Contract Files
• Setting up New Employees
• Keeping records of all invoices for audit purposes
• Reconciling project expenses

• Receiving, registration, issue & distribution of documents to internal & external parties. Ensuring the timely turnaround of documentation
• Prepare transmittals for all the documents and correspondence
• Maintaining an up-to-date record of all documents
• Managing the document review and approval process, ensuring that all documents are reviewed and approved by the relevant parties before they are released.
• Distributing documents to the appropriate parties in a timely and efficient manner.
• Managing the document retention and disposal process, ensuring that all documents are disposed of in accordance with company policies and legal requirements.
• Ensuring that all documents are prepared and processed by project requirements and contract obligations
• Maintain confidentiality of sensitive information
• CLIENT: ALSTOM
• MAIN PROJECT FEATURES: MEDUPI POWER STATION PROJECT

• Administering the Gautrain Rosebank Site Office
• Maintaining an up-to-date record of all documents
• Ensuring that all issued documents are received through document control and transmitted through document control
• Ensuring that the documents conform to the project numbering system
• Keeping a well-referenced filing system
• MAIN PROJECT FEATURES: Construction of a train station

• Co-ordinate the GM’s diary and set up meetings
• Minute all required meetings
• Organize ad-hoc team functions
• Screening of calls
• Travel & Accommodation arrangements (Local)